How can I send my entire outlook calendar to someone?

[Guest]

I would like to email my calendar to someone - how can I do this?

 

[Sue Mosher [MVP-Outlook]]

The closest Outlook can come to a built-in method for sending a calendar as a single file attachment is to export the Calendar folder to a file, then sending the exported file.

However, if you have Word, you can use one of the Word templates listed at http://www.slipstick.com/addins/calendar.htm#print to push the Outlook data into a Word document, then attach that document to a message.

If you have Visio 2003, you can use the Import Outlook Data Wizard to create a calendar from Outlook data, using a filter to include only certain appointments. The resulting .vsd file can then be sent as an attachment.

For a VBA code solution that creates an HTML-format mail message containing any single day's appointment list, see http://www.outlookcode.com/codedetail.aspx?id=24 .

Another technique is to use a third-part tool called ClipForm (http://www.ivitar.com/clipform/). This tool uses templates to export Outlook data -- a whole folder or selected items -- to the Windows clipboard, text file, HTML email message, or other file types.


--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

will the calendar appear as it does in outlook?

The closest Outlook can come to a built-in method for sending a calendar as a single file attachment is to export the Calendar folder to a file, then sending the exported file.

However, if you have Word, you can use one of the Word templates listed at http://www.slipstick.com/addins/calendar.htm#print to push the Outlook data into a Word document, then attach that document to a message.

If you have Visio 2003, you can use the Import Outlook Data Wizard to create a calendar from Outlook data, using a filter to include only certain appointments. The resulting .vsd file can then be sent as an attachment.

For a VBA code solution that creates an HTML-format mail message containing any single day's appointment list, see http://www.outlookcode.com/codedetail.aspx?id=24 .

Another technique is to use a third-part tool called ClipForm (http://www.ivitar.com/clipform/). This tool uses templates to export Outlook data -- a whole folder or selected items -- to the Windows clipboard, text file, HTML email message, or other file types.


--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Sue Mosher [MVP-Outlook]]

Only if you send a file the user can import or you send a .pst file inside a .zip archive. In either case, the recipient will need to go through a few clicks to see it in Outlook.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Brian Tillman]

will the calendar appear as it does in outlook?

Don't post your replies as new messages, if you can help it.

To send your calendar to someone so that s/he can use it in their Outlook,
create a new PST with File>New>Outlook Data File. Once the new PST appears
in your Folder List, right-click your Calendar and drag it to the new PST's
root. Release the mouse button and choose Copy. When the copy completes,
right-click the new PST and choose Close. Close Outlook and restart it.
Now, create a new message to this person and attach to it the PST you just
created. When they receive your message, they can save the PST to their
disk and open it in Outlook with File>Open>Outlook Data File. They'll then
see your calendar just as it was in your PC.

Note: you may need to rename the file extension of the PSTbefore sending and
your recipient rename it back to ".pst" after they save it.