How can I delete old calendar items?

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

I have set Autoarchive in Tools to archive every 1 day. I have set Calendar
Properties archive to remove items older than 2 weeks and to permanently
delete old items. I have told the Archive item under File to ignore the "Do
not archive" flag and I still have items in my calendar from last year. What
else do I need to do?
 
Check the Modified date on the items that aren’t being archived as you think
they should. That’s the date Outlook uses to determine whether or not an
item is ready to be AutoArchived, and a simple action such as moving the item
to another folder can change the Modified date. More information and a list
of actions that change the Modified date can be found here:

http://support.microsoft.com/default.aspx?scid=kb;en-us;295657

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***
 
Jocelyn: Thanks for the info but the modified date for the three that I
sampled again indicate months old items. I opened an appointment, clicked on
View, Properties, and confirmed the Modified Date. Some are as far back as
2004. Any other thoughts?
 
are they recurring items?

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/
 
When you opened the item, you changed the modified date. A better way to
view this is to display your calendar in category view, add the modified
date via Field Chooser and then sort by the modified date.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, Scotty asked:

| Jocelyn: Thanks for the info but the modified date for the three
| that I sampled again indicate months old items. I opened an
| appointment, clicked on View, Properties, and confirmed the Modified
| Date. Some are as far back as 2004. Any other thoughts?
|
| "Jocelyn Fiorello [MVP - Outlook]" wrote:
|
|| Check the Modified date on the items that aren’t being archived as
|| you think they should. That’s the date Outlook uses to determine
|| whether or not an item is ready to be AutoArchived, and a simple
|| action such as moving the item to another folder can change the
|| Modified date. More information and a list of actions that change
|| the Modified date can be found here:
||
|| http://support.microsoft.com/default.aspx?scid=kb;en-us;295657
||
|| --
|| Jocelyn Fiorello
|| MVP - Outlook
||
|| *** Messages sent to my e-mail address will NOT be answered --
|| please reply only to the newsgroup to preserve the message thread.
|| ***
||
||
|| "Scotty" wrote:
||
||| I have set Autoarchive in Tools to archive every 1 day. I have set
||| Calendar Properties archive to remove items older than 2 weeks and
||| to permanently delete old items. I have told the Archive item
||| under File to ignore the "Do not archive" flag and I still have
||| items in my calendar from last year. What else do I need to do?
 
A reply to the two previous posts: Opening the three sample items may have
changed their modification date but the point is that these three did have
very old modification dates before I did this. I assume from these three
sampled items that most, if not all, of the other old items do have dates
older than two weeks ago. The second answer is no, they are not recurring
items. One time appointments.

By the way, this is for Outlook 2000. Another interesting piece to this is
that when I print a monthly calendar with both the "previous" and "next"
months small calendars, the "previous" month is always the same as the
"current" month.

Other thoughts?

Diane Poremsky said:
are they recurring items?

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Scotty said:
I have set Autoarchive in Tools to archive every 1 day. I have set
Calendar
Properties archive to remove items older than 2 weeks and to permanently
delete old items. I have told the Archive item under File to ignore the
"Do
not archive" flag and I still have items in my calendar from last year.
What
else do I need to do?
Click to expand...
Click to expand...
 
On the calendar thumbnails, it's not previous and next, it's this month and
next, so that is correct.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Scotty said:
A reply to the two previous posts: Opening the three sample items may have
changed their modification date but the point is that these three did have
very old modification dates before I did this. I assume from these three
sampled items that most, if not all, of the other old items do have dates
older than two weeks ago. The second answer is no, they are not recurring
items. One time appointments.

By the way, this is for Outlook 2000. Another interesting piece to this
is
that when I print a monthly calendar with both the "previous" and "next"
months small calendars, the "previous" month is always the same as the
"current" month.

Other thoughts?

Diane Poremsky said:
are they recurring items?

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Scotty said:
I have set Autoarchive in Tools to archive every 1 day. I have set
Calendar
Properties archive to remove items older than 2 weeks and to
permanently
delete old items. I have told the Archive item under File to ignore
the
"Do
not archive" flag and I still have items in my calendar from last year.
What
else do I need to do?
Click to expand...
Click to expand...
Click to expand...
 
Back
Top