Hide details for a shared calendar

  • Thread starter Thread starter Ian McGuinness
  • Start date Start date
I

Ian McGuinness

I have 3 shared calendars for our 3 meeting rooms. The calendars are
currently shared with a default access level or Author. My users can book a
room by adding the room as a resource. They can also view the shared
calendar to look for available time.
How can i hide the subject and details of a booking to everyone except the
owner? I would like the shared calendars to still show when a booking exists
but i don't want them to be able to read the details. If they could see the
name of the owner then that would be a bonus.
We are useing Outlook 2003 and Exchange 2003.
Thanks
Ian
 
Thanks for the reply,
If I set them to None, will they still be able to book a room and see when
the rooms are free or busy?
Ian
 
Hi,
I tested on one of my rooms this morning and i was then unable to book a
room as a resource. I was also unable to see busy markers when viewing the
calendar as one of my Other Calendars. Any other ideas?
Thanks
Ian

Diane Poremsky said:
They'll see only the colored squares for busy etc; since they are inviting
the calendar, it shouldn't affect booking. Test it with one account to
verify.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Ian McGuinness said:
Thanks for the reply,
If I set them to None, will they still be able to book a room and see when
the rooms are free or busy?
Ian
Click to expand...
Click to expand...
 
You're using direct booking? In that case, you can't hide details for
anyone who needs to open the calendar to create meetings.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Ian McGuinness said:
Hi,
I tested on one of my rooms this morning and i was then unable to book a
room as a resource. I was also unable to see busy markers when viewing
the
calendar as one of my Other Calendars. Any other ideas?
Thanks
Ian

Diane Poremsky said:
They'll see only the colored squares for busy etc; since they are
inviting
the calendar, it shouldn't affect booking. Test it with one account to
verify.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

message
Thanks for the reply,
If I set them to None, will they still be able to book a room and see
when
the rooms are free or busy?
Ian

:

You would need to change Author permission to None.

FWIW, Outlook 2007/Exchange 2007 offer more free/busy options.
Click to expand...
Click to expand...
Click to expand...
 
Oh ok, I was just following a "how to" that i found online.
Is there a better way that i should manage my rooms? I'm running Exchange
2003 and outlook 2003 and am open to adding tools or scripts if needed.

ian
 
Back
Top