Help with Absence sheet formula.

  • Thread starter Thread starter Bojan
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Bojan

Hi, I manage a monthly absence sheet, we have 4 types of absences "sick; a/l;
bev; dom" and "late or Early finish"
All of these types of absence are entered in one row for a certain person on
a certain date. (calendar type of row,31 cells ). At the end of that row I
need to calculate and divide them monthly for each day of the week how many
absences were there(Mon2; Tue-o; Wed-3 etc...) but excluding the "Late" or
"early" inputs.
I do have a formula and I thought if there is an simple one that I can use?
Here is a copy of the formula I use for each day in the week, this is for
Monday only:
=SUM(COUNTIF(H81,"a/l"),COUNTIF(H81,"dom"),COUNTIF(H81,"sick"),COUNTIF(H81,"bev"),COUNTIF(O81,"sick"),COUNTIF(O81,"bev"),COUNTIF(O81,"dom"),COUNTIF(O81,"a/l"),COUNTIF(V81,"sick"),COUNTIF(V81,"bev"),COUNTIF(V81,"dom"),COUNTIF(V81,"a/l"),COUNTIF(AC81,"bev"),COUNTIF(AC81,"dom"),COUNTIF(AC81,"sick"),COUNTIF(AC81,"a/l"),COUNTIF(AJ81,"a/l"),COUNTIF(AJ81,"dom"),COUNTIF(AJ81,"sick"),COUNTIF(AJ81,"bev"))

thank you
 
Do the columns represent days of the week? If so, are there column headers
that are the *dates* for the month?

If that's the case then you can use a formula that tests the header row for
the day of the week and test the data row for those specific criteria:

H80:AL80 = *dates* for the month
H81:AL81 = data

To count instances of a/l, dom, sick, and bev for Mondays:

=SUMPRODUCT(--(WEEKDAY(H80:AL80,2)=1),--(ISNUMBER(MATCH(H81:AL81,{"a/l","dom","sick","bev"},0))))

For the other weekdays, in the WEEKDAY function change =n to:

For Monday: =1
For Tuesday: =2
For Wednesday: =3
For Thursday: =4
For Friday: =5
For Saturday: =6
For Sunday: =7
 
If this helps what I mean the headers are not actual, just for example. This
is how the first row of the list looks.


A B C D E F G H
AM AN ...
1 Mon Tue Wed Thu Fri Sat Sun Mon Tue ....(31 days). Mon Tue Wed
Thu Fri Sat Sun
2 sick late sick dom
2 0 0 0 0 0 1
3 sick sick late sick
1 2 0 0 0 0 0

At AM2 I put this formula that counts only Monday inputs:
=SUM(COUNTIF(A2,"a/l"),COUNTIF(A2,"dom"),COUNTIF(A2,"sick"),COUNTIF(A2,"bev"),COUNTIF(G2,"sick"),COUNTIF(G2,"bev"),COUNTIF(G2,"dom"),COUNTIF(G2,"a/l"),COUNTIF(P2,"sick"),COUNTIF(P2,"bev"),COUNTIF(P2,"dom"),COUNTIF(P2,"a/l"),COUNTIF(W2,"bev"),COUNTIF(W2,"dom"),COUNTIF(W2,"sick"),COUNTIF(W2,"a/l"),COUNTIF(AD2,"a/l"),COUNTIF(AD2,"dom"),COUNTIF(AD2,"sick"),COUNTIF(AD2,"bev"))

I don't count "Late" and "early" is there a simple formula to be put in AM2?

I don't know how else to explain this matter. Sorry to trouble you.

Regards
 
I can't make out the layout you posted. They usually get "shredded" by the
line/word wraps.

If your column headers are *text* entries Mon, Tue, Wed, etc:

=SUMPRODUCT(--(A1:AD1="mon"),--(ISNUMBER(MATCH(A2:AD2,{"a/l","dom","sick","bev"},0))))
 
Thank you Valko, that's what I needed, how can I learn more about this type
of formula?

Regards
 
Me again,

Thank you for your help, I have another question:

Is there a way to lock this "H80:AL80" part of the formula that tests the
days/dates so when I copy the formula to the following name in the list thay
can remain to count just that row-just the dates.

Example, Let's say I have 10 people on my absence list and one row with the
days or dates, If I copy the formula downwards, it will go H81:AL81, H82:AL82
etc... and I have to manually adjust each formula to be H80:AL80.

Thank you
 
Using the formula from the sample file:

=SUMPRODUCT(--(A$1:O$1="mon"),--(ISNUMBER(MATCH(A2:O2,{"a/l","dom","sick","bev"},0))))

As you copy down the reference to A1:O1 will remain constant while the
reference to A2:O2 will increment as desired.
 
you could shave a few keystrokes

=SUMPRODUCT((A$1:O$1="mon")*(A2:O2={"a/l";"dom";"sick";"bev"}))
 
It's a trade-off.

That formula is a few keystrokes shorter but the other formula has a very
slight efficiency advantage.
 
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