Having problems with non-editable presentations between 03 and 07

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  • Start date Start date
G

Guest

I have made a presentation which I want to send out to customers and
suppliers, however I do not want them to edit it.

I have saved it as final version in 2007, however when a collegue opened it
using an earlier version she was able to edit it.

I'm not sure where im goign wrong or is this a bug between versions?

Thanks
 
Have you saved your presentation in new PowerPoint 2007 file formats
*.PPTX or *.PPSX?

If someone can use earlier version to open PowerPoint 2007 files, he
must have installed an official patch from M$, which allow PowerPoint
2003 users to open PowerPoint 2007 files in Compatibility Mode.

If you need to restrict your presentation, you can set password or
convert it to other formats, such as Flash.
See a related tutorial: http://www.sameshow.com/other/powerpoint-to-flash6.html

:)
 
Hi,

This is normal as some of the newer effects in 2007 are not supported in
2003, except that you can see them but not edit. To see what you might lose,
go to Microsoft Office button, Prepare, Run Compatibility Checker.

--

Regards,
Glen Millar
Microsoft PPT MVP

Tutorials and PowerPoint animations at
the original www.pptworkbench.com
glen at pptworkbench dot com
------------------------------------------
Please tell us your:
PowerPoint version
Windows version
Are you using VBA?
Anything else relevant?
 
You need to save your Powerpoint Presentation 2007 (pptx. extension) as
Powerpoint Presentation 2003 (.ppt extension)
Go File > Save as
Fill in Save as type ''PowerPoint 97-2003''
After that you will have a .ppt file which can be viewed in Powerpoint 2003.

Other solution is convert your powerpoint presentation to other format
http://www.geovid.com/Presentation_to_Video_Converter/
 
Hi,

Adding to you question, saving as final is able to be undone. To prevent
editing, you need to add password protection.

Microsoft Office Button| Save| Save as Type| 97-2003,. Now, here is the trap
and the trick. Hit the Tools button. Now, you might think password
protection is under Save Options, but hit the General Options menu item. You
can add a password there to make it Password to Modify.

--

Regards,
Glen Millar
Microsoft PPT MVP

Tutorials and PowerPoint animations at
the original www.pptworkbench.com
glen at pptworkbench dot com
------------------------------------------
Please tell us your:
PowerPoint version
Windows version
Are you using VBA?
Anything else relevant?
 
Hi, Michelle,

I must be misreading your question, because most of the replies are about
converting to a 2003 format.

I think you're asking about how to make the file uneditable. "Mark as Final"
doesn't do this.

In PPT 2007, click Office Button, then click the Save As on the list. This
opens the Save As dialog box. Click the Tools button at the bottom, choose
General Options, and add a modify password. There's no need to save as a
97-2003 format. You may *want* to do that, though, to ensure that everyone
can open your file, because, as others have mentioned, the 2003 PPT users
will need to have installed a compatibility pack to be able to open
PPTX/PPSX files.

Additionally, there's a Restrict Permission option in Office Button |
Prepare | Restrict Permission. I haven't played much with this, so I can't
give you many details, but it might be an option for you. I was able to sign
up for "credentials" with my Windows Live ID, and that allows me to specify
the type of access various email recipients have to the presentation.
Something to look at, anyway, depending on your situation.

--
Echo S [MS PPT MVP] http://www.echosvoice.com
What's new in PowerPoint 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/index.html
PPTLive! Oct 28-31, New Orleans http://www.pptlive.com
 
Yes Echo you were right in thinking i was trying to make my document
uneditale.

However I have licked the office button, selected prepare however i do not
have a "restrict permission" option?


Thanks


Echo S said:
Hi, Michelle,

I must be misreading your question, because most of the replies are about
converting to a 2003 format.

I think you're asking about how to make the file uneditable. "Mark as Final"
doesn't do this.

In PPT 2007, click Office Button, then click the Save As on the list. This
opens the Save As dialog box. Click the Tools button at the bottom, choose
General Options, and add a modify password. There's no need to save as a
97-2003 format. You may *want* to do that, though, to ensure that everyone
can open your file, because, as others have mentioned, the 2003 PPT users
will need to have installed a compatibility pack to be able to open
PPTX/PPSX files.

Additionally, there's a Restrict Permission option in Office Button |
Prepare | Restrict Permission. I haven't played much with this, so I can't
give you many details, but it might be an option for you. I was able to sign
up for "credentials" with my Windows Live ID, and that allows me to specify
the type of access various email recipients have to the presentation.
Something to look at, anyway, depending on your situation.

--
Echo S [MS PPT MVP] http://www.echosvoice.com
What's new in PowerPoint 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/index.html
PPTLive! Oct 28-31, New Orleans http://www.pptlive.com

Michelle Officer said:
I have made a presentation which I want to send out to customers and
suppliers, however I do not want them to edit it.

I have saved it as final version in 2007, however when a collegue opened
it
using an earlier version she was able to edit it.

I'm not sure where im goign wrong or is this a bug between versions?

Thanks
Click to expand...
Click to expand...
 
Oh, nuts. This might be one of those features that's only available on
Office Ultimate or one of the volume license editions. I either didn't
realize that or completely forgot about it! Apologies.

Which edition of Office are you using? Office Button | PPT Options |
Resources | About will tell you.

Just in case it helps, I have these in my Prepare list:
properties
inspect document
encrypt document
restrict permission
add digital signature
mark as final
run compatibility checker

If you don't have the Restrict Permissions option, then you're limited to
the password protection.

--
Echo S [MS PPT MVP] http://www.echosvoice.com
What's new in PowerPoint 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/index.html
PPTLive! Oct 28-31, New Orleans http://www.pptlive.com

Michelle Officer said:
Yes Echo you were right in thinking i was trying to make my document
uneditale.

However I have licked the office button, selected prepare however i do not
have a "restrict permission" option?


Thanks


Echo S said:
Hi, Michelle,

I must be misreading your question, because most of the replies are about
converting to a 2003 format.

I think you're asking about how to make the file uneditable. "Mark as
Final"
doesn't do this.

In PPT 2007, click Office Button, then click the Save As on the list.
This
opens the Save As dialog box. Click the Tools button at the bottom,
choose
General Options, and add a modify password. There's no need to save as a
97-2003 format. You may *want* to do that, though, to ensure that
everyone
can open your file, because, as others have mentioned, the 2003 PPT users
will need to have installed a compatibility pack to be able to open
PPTX/PPSX files.

Additionally, there's a Restrict Permission option in Office Button |
Prepare | Restrict Permission. I haven't played much with this, so I
can't
give you many details, but it might be an option for you. I was able to
sign
up for "credentials" with my Windows Live ID, and that allows me to
specify
the type of access various email recipients have to the presentation.
Something to look at, anyway, depending on your situation.

--
Echo S [MS PPT MVP] http://www.echosvoice.com
What's new in PowerPoint 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/index.html
PPTLive! Oct 28-31, New Orleans http://www.pptlive.com

Michelle Officer said:
I have made a presentation which I want to send out to customers and
suppliers, however I do not want them to edit it.

I have saved it as final version in 2007, however when a collegue
opened
it
using an earlier version she was able to edit it.

I'm not sure where im goign wrong or is this a bug between versions?

Thanks
Click to expand...
Click to expand...
Click to expand...
 
Just says office 2007 - do you have msn messenger?

Echo S said:
Oh, nuts. This might be one of those features that's only available on
Office Ultimate or one of the volume license editions. I either didn't
realize that or completely forgot about it! Apologies.

Which edition of Office are you using? Office Button | PPT Options |
Resources | About will tell you.

Just in case it helps, I have these in my Prepare list:
properties
inspect document
encrypt document
restrict permission
add digital signature
mark as final
run compatibility checker

If you don't have the Restrict Permissions option, then you're limited to
the password protection.

--
Echo S [MS PPT MVP] http://www.echosvoice.com
What's new in PowerPoint 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/index.html
PPTLive! Oct 28-31, New Orleans http://www.pptlive.com

Michelle Officer said:
Yes Echo you were right in thinking i was trying to make my document
uneditale.

However I have licked the office button, selected prepare however i do not
have a "restrict permission" option?


Thanks


Echo S said:
Hi, Michelle,

I must be misreading your question, because most of the replies are about
converting to a 2003 format.

I think you're asking about how to make the file uneditable. "Mark as
Final"
doesn't do this.

In PPT 2007, click Office Button, then click the Save As on the list.
This
opens the Save As dialog box. Click the Tools button at the bottom,
choose
General Options, and add a modify password. There's no need to save as a
97-2003 format. You may *want* to do that, though, to ensure that
everyone
can open your file, because, as others have mentioned, the 2003 PPT users
will need to have installed a compatibility pack to be able to open
PPTX/PPSX files.

Additionally, there's a Restrict Permission option in Office Button |
Prepare | Restrict Permission. I haven't played much with this, so I
can't
give you many details, but it might be an option for you. I was able to
sign
up for "credentials" with my Windows Live ID, and that allows me to
specify
the type of access various email recipients have to the presentation.
Something to look at, anyway, depending on your situation.

--
Echo S [MS PPT MVP] http://www.echosvoice.com
What's new in PowerPoint 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/index.html
PPTLive! Oct 28-31, New Orleans http://www.pptlive.com

message I have made a presentation which I want to send out to customers and
suppliers, however I do not want them to edit it.

I have saved it as final version in 2007, however when a collegue
opened
it
using an earlier version she was able to edit it.

I'm not sure where im goign wrong or is this a bug between versions?

Thanks
Click to expand...
Click to expand...
Click to expand...
 
Michelle Officer said:
Just says office 2007 - do you have msn messenger?
Click to expand...

Sorry, I don't do free one-on-one technical support. Thanks for
understanding.

If you hit the About button, the second line doesn't say "part of MS Office
_____"? Hm. That's bizarre.

--
Echo S [MS PPT MVP] http://www.echosvoice.com
What's new in PowerPoint 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/index.html
PPTLive! Oct 28-31, New Orleans http://www.pptlive.com
 
I have made a presentation which I want to send out to customers and
suppliers, however I do not want them to edit it.

I have saved it as final version in 2007, however when a collegue opened it
using an earlier version she was able to edit it.
Click to expand...

Saving as final is not a security measure. Think of it more as a notification
to other users that ... um ... well, that you've saved it as final. Whatever
that means. ;-)

Have you tried saving with a password instead? You can password protect
against modifications. The user will see a password dialog box when they open
the file; if they supply the mod password, they'll be able to edit. If they
simply continue w/o supplying a password, they can open/view/print the file but
not modify it.

Doesn't work with PPT 2000 and previous, by the way.
 
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