Global Outlook Categories

[Guest]

Is it possible to control Outlooks list of categories so that all users see
the same list of categories?

 

[Sue Mosher [MVP-Outlook]]

In what version of Outlook?

 

[Guest]

Sorry, Outlook 2003. Thanks.

In what version of Outlook?

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

 

[Sue Mosher [MVP-Outlook]]

In Outlook 2003, each user's master category list is stored in the WIndows registry, so replacing it would remove any user-created categories. See http://www.slipstick.com/outlook/olcat.htm

 

[Guest]

How about doing this for Outlook 2007?

In what version of Outlook?

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

 

[Sue Mosher [MVP-Outlook]]

In Outlook 2007, there's a group policy setting in the Outlk12.adm for appending categories.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

 

[Michael Bauer [MVP - Outlook]]

Sue, do you know any disadvantages of that method?

--
Viele Gruesse / Best regards
Michael Bauer - MVP Outlook
Organize eMails:
<http://www.vboffice.net/product.html?id=2006063&cmd=detail&lang=en&pub=6>

Am Mon, 30 Jul 2007 19:39:03 -0400 schrieb Sue Mosher [MVP-Outlook]:

In Outlook 2007, there's a group policy setting in the Outlk12.adm for

appending categories.

 

[Sue Mosher [MVP-Outlook]]

I can't think of any, since it's supposed to append, not overwrite.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

Sue, do you know any disadvantages of that method?

Am Mon, 30 Jul 2007 19:39:03 -0400 schrieb Sue Mosher [MVP-Outlook]:

In Outlook 2007, there's a group policy setting in the Outlk12.adm for

appending categories.

 

[Michael Bauer [MVP - Outlook]]

So it's possible to deploy categories to all OL 07 clients, say once a day,
isn't it?

(I'm asked to develop an addin for that. But it seems that it wouldn't be
necessary.)

--
Viele Gruesse / Best regards
Michael Bauer - MVP Outlook
Organize eMails:
<http://www.vboffice.net/product.html?id=2006063&cmd=detail&lang=en&pub=6>

Am Tue, 31 Jul 2007 15:23:58 -0400 schrieb Sue Mosher [MVP-Outlook]:

I can't think of any, since it's supposed to append, not overwrite.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

Sue, do you know any disadvantages of that method?

Am Mon, 30 Jul 2007 19:39:03 -0400 schrieb Sue Mosher [MVP-Outlook]:

In Outlook 2007, there's a group policy setting in the Outlk12.adm for

appending categories.

 

[Sue Mosher [MVP-Outlook]]

Using GPO, categories would be updated whenever Outlook starts. If you wanted to do it once a day or be able to refresh the list on demand, that would be a good add-in. More importantly, though, the GPO setting just does the category names, not colors. An add-in that facilitated central deployment of category names *and* colors would probably be very well received, particularly by organizations that used category color-coding extensively in public calendar folders.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

So it's possible to deploy categories to all OL 07 clients, say once a day,
isn't it?

(I'm asked to develop an addin for that. But it seems that it wouldn't be
necessary.)

Am Tue, 31 Jul 2007 15:23:58 -0400 schrieb Sue Mosher [MVP-Outlook]:

I can't think of any, since it's supposed to append, not overwrite.

Sue, do you know any disadvantages of that method?

Am Mon, 30 Jul 2007 19:39:03 -0400 schrieb Sue Mosher [MVP-Outlook]:

In Outlook 2007, there's a group policy setting in the Outlk12.adm for
appending categories.

 

[Michael Bauer [MVP - Outlook]]

Thanks a lot, Sue! So, we started already to develop that useful tool.

--
Viele Gruesse / Best regards
Michael Bauer - MVP Outlook
Organize eMails:
<http://www.vboffice.net/product.html?id=2006063&cmd=detail&lang=en&pub=6>


Am Wed, 1 Aug 2007 08:30:04 -0400 schrieb Sue Mosher [MVP-Outlook]:

Using GPO, categories would be updated whenever Outlook starts. If you

wanted to do it once a day or be able to refresh the list on demand, that
would be a good add-in. More importantly, though, the GPO setting just does
the category names, not colors. An add-in that facilitated central
deployment of category names *and* colors would probably be very well
received, particularly by organizations that used category color-coding
extensively in public calendar folders.

 

[mscholz]

Dear Sue

An add-in that facilitated central deployment of category names *and* colors would probably be very well received, particularly by organizations that used category color-coding extensively in public calendar folders.

Is there any other way to distribute the colors?

Mirko

 

[Sue Mosher [MVP-Outlook]]

Are you asking if there is anything built into Outlook to do this? No, there isn't. That's why it would require some other application.

 

[Michael Bauer [MVP - Outlook]]

Mirko, please see the new Category Manager (link in my signature). You can
have a central category list, synchronize category colors; force users to
assign categories and much more.

--
Viele Gruesse / Best regards
Michael Bauer - MVP Outlook
Synchronize Outlook Categories:
<http://www.vboffice.net/product.html?id=2006063&cmd=detail&lang=en&pub=6>

Am Wed, 08 Aug 2007 05:37:53 -0700 schrieb (e-mail address removed):

Dear Sue

colors would probably be very well received, particularly by organizations
that used category color-coding extensively in public calendar folders.

 

[Bod]

This is a bit backwards, but I want to assign a category to an outlook item,
but NOT have it added to the master categories list. Whe I'm in an email, I
don't see the box to just type in a category - I seem to have to make a "New"
one in the master list. Am I doing this wrong?

 

[VanguardLH]

This is a bit backwards, but I want to assign a category to an outlook item,
but NOT have it added to the master categories list. Whe I'm in an email, I
don't see the box to just type in a category - I seem to have to make a "New"
one in the master list. Am I doing this wrong?

You are attempting to hijack someone else's thread. You are also hijacking
a */2-year old/* thread. Start your own NEW thread to discuss your separate
problem.

As to your inquiry, nothing requires that you *leave* a category defined in
the master list after you have used it in a rule. You can assign categories
that do not exist in the master list. Create your rule. In the clause
where you assign a category, create a new one. Save the rule. When you are
done with defining rules and have Okayed your way out, go edit the master
list to remove the category. The rule will assign a category with that name
to the matching e-mail although that category isn't currently in the master
list.

You will have to temporarily create a new category. Once you have defined
the rule and applied the changes to define that new rule, you can remove the
temp category from the master list.

 

[Michael Bauer [MVP - Outlook]]

With Outlook 07 the possibility to enter a keyword directly has been
removed. This VBA sample gives it back to you:
http://www.vboffice.net/sample.html?mnu=2&lang=en&smp=80&cmd=showitem

--
Best regards
Michael Bauer - MVP Outlook
Manage and share your categories:
<http://www.vboffice.net/product.html?pub=6&lang=en>


Am Mon, 14 Dec 2009 13:58:01 -0800 schrieb Bod: