Full email address showing on sent emails?

  • Thread starter Thread starter aalaan
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A

aalaan

Using Outlook 2000 for email (I checked this time, Brian!).

In the sent file, *some* of my emails are not showing the full email address
and only the name. Why is this so with some only? And how can I arrange that
on all outgoing emails (as I compose them) and in the sent mailbox the full
email address (including the @billyboggs.com part) is showing?

TIA
 
aalaan said:
In the sent file, *some* of my emails are not showing the full email
address and only the name. Why is this so with some only?
Click to expand...

What I suspect is that you have the Display Name defined for some of your
contacts to contain the address and for some you do not. Open one contact
of each kind and double-click on the e-mail address. Do you see a "Display
Name" (or similarly worded) field right at the top?
 
Doesn't seem to be it Brian. I only have a small address book, if that's
what you mean by contacts. Most of my emails out are sent as replies to
those emailing me. I'm sure their full email address must be sent (or else
how could I reply correctly); it's just that I can't see the whole address
in the header of the screen, or on the list of messages. I'm sure there must
be a simple option I should select, but it beats me at present!
 
aalaan said:
Doesn't seem to be it Brian. I only have a small address book, if
that's what you mean by contacts.
Click to expand...

Certainly not. In Outlook, there is no "address book". The Outlook Address
Book is simply a view of your Contacts folder that shows those contacts that
have electronic addresses. When I say
"contact", I mean an entry in your Contacts folder, which is where all your
contacts should be.
Most of my emails out are sent as replies to those emailing me.
Click to expand...

That's your explanation, then. The sender of the original message controls
what you'll see in the From field and, hence, what you'll see in the To
field when you reply.
I'm sure their full email address must
be sent (or else how could I reply correctly); it's just that I can't
see the whole address in the header of the screen, or on the list of
messages. I'm sure there must be a simple option I should select, but
it beats me at present!
Click to expand...

You don't control how the other people's addresses appear when they send you
messages. Those people with names appearing in the From field set the Name
field in their account settings. Those people whose addresses appear did
not.
 
This seems to be a bit of an oversight on MS's part.

The display of the originators name is definitely a valuable feature - for
those senders that you know, but having the option to display columns
containing the originators actual email address, and/or 'reply to' email
address, would be more useful for messages of unknown origin.

Seems like such a simple feature addition - why wouldn't MS provide the
option?

PS: I checked OL 2007 and the above option doesn't appear to be there
either - at least not yet.

Dab

Cut off: yourhead to respond
 
OK. Getting this now I think. So 'contacts folder' really does the same
thing as 'address book' and this is only a nomenclature thing? Presumably
the contacts folder is in the PST file together with the actual emails
sent/received (I am devising a backup strategy, in passing). Also, if I opt
to place details of a sender in my contacts folder, do I then have the
option of toggling a setting to make their whole email address appear in
future?
 
Dab said:
The display of the originators name is definitely a valuable feature
- for those senders that you know, but having the option to display
columns containing the originators actual email address, and/or
'reply to' email address, would be more useful for messages of
unknown origin.
Seems like such a simple feature addition - why wouldn't MS provide
the option?
Click to expand...

They do. Open the message and double-click the sender. You'll see the
display name and the mail address.
 
aalaan said:
OK. Getting this now I think. So 'contacts folder' really does the
same thing as 'address book' and this is only a nomenclature thing?
Click to expand...

Um, no. The Contacts folder is where you keep your contacts, their street
addresses, phone numbers, email addresses, fax numbers, mobile phone
numbers, and so on. The address book is an interface into that folder that
allows Outlook to "resolve" electronic addresses (email addresses and fax
numbers) to as to be able to construct a message that will be able to reach
the recipient electronically. The "address book" can show you many contacts
folders, if you have them and your've enabled the option to have them appear
in the address book view.
Presumably the contacts folder is in the PST file together with the
actual emails sent/received (I am devising a backup strategy, in
passing).
Click to expand...

Yes. No need to devise a backup strategy when one already exists. In its
simplest form, it's just "copy the PST while Outlook is closed". FOr a more
complete discussion, see
http://www.howto-outlook.com/howto/backupandrestore.htm
Also, if I opt to place details of a sender in my contacts
folder, do I then have the option of toggling a setting to make their
whole email address appear in future?
Click to expand...

If you put a person into your Contacts folder, you can adjust the "Display
As" field, which is what you'll see in the recipient field when you send a
new message to that person. What you see in the sender field when you
receive a message will always be up to the sender.
 
LOL

Yes that works fine for a single message, but when you get approximately
10,000 messages a day; well, you do the math.
 
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