Form using a query to look up values

  • Thread starter Thread starter RA
  • Start date Start date
R

RA

SELECT Residents.[Last Name], Reciepts.Date, Reciepts.[Street Number],
Reciepts.[Street Name], Reciepts.Amount
FROM Reciepts INNER JOIN Residents ON (Reciepts.[Street Number] =
Residents.[Street Number]) AND (Reciepts.[Street Name] = Residents.[Street
Name]);


I have a couple of combo boxes in my form that uses information from this
query to populate a table. The query allows me to type in the last name in a
box on my form, and then fill in the street number and street name using the
drop down box. My issue is that once I fill in the form once, and go to the
next line, the query still pulls the information from the first time. How do
you get it to recheck for each record without leaving the form and coming
back?
 
I do not see where the query refers to a field on the form, nor mention of
how "the drop down box" works off the query (that is, what its Row Source
is). We don't have enough information to be of much (or any) help.

Larry Linson
Microsoft Office Access MVP
 
sorry, wrong query:

SELECT Residents.[Street Number]
FROM Reciepts INNER JOIN Residents ON (Reciepts.[Street Number] =
Residents.[Street Number]) AND (Reciepts.[Street Name] = Residents.[Street
Name])
WHERE (((Residents.[Last Name])=[Forms]![Reciepts]![Last Name]));

&

SELECT Residents.[Street Name]
FROM Reciepts INNER JOIN Residents ON (Reciepts.[Street Number] =
Residents.[Street Number]) AND (Reciepts.[Street Name] = Residents.[Street
Name])
WHERE (((Residents.[Last Name])=[Forms]![Reciepts]![Last Name]));

Row Source: one refers to one of these queries, the other to the second one.
I do have a requery maco identified in the "on Enter" property line.


Larry Linson said:
I do not see where the query refers to a field on the form, nor mention of
how "the drop down box" works off the query (that is, what its Row Source
is). We don't have enough information to be of much (or any) help.

Larry Linson
Microsoft Office Access MVP

RA said:
SELECT Residents.[Last Name], Reciepts.Date, Reciepts.[Street Number],
Reciepts.[Street Name], Reciepts.Amount
FROM Reciepts INNER JOIN Residents ON (Reciepts.[Street Number] =
Residents.[Street Number]) AND (Reciepts.[Street Name] = Residents.[Street
Name]);


I have a couple of combo boxes in my form that uses information from this
query to populate a table. The query allows me to type in the last name
in a
box on my form, and then fill in the street number and street name using
the
drop down box. My issue is that once I fill in the form once, and go to
the
next line, the query still pulls the information from the first time. How
do
you get it to recheck for each record without leaving the form and coming
back?
Click to expand...



.
Click to expand...
 
I've also tried this in the After Update- no luck:

Private Sub Street_Name_AfterUpdate()
Forms![Reciepts]![Street Name].Requery
End Sub

Private Sub Street_Number_AfterUpdate()
Forms![Reciepts]![Street Number].Requery
End Sub

RA said:
sorry, wrong query:

SELECT Residents.[Street Number]
FROM Reciepts INNER JOIN Residents ON (Reciepts.[Street Number] =
Residents.[Street Number]) AND (Reciepts.[Street Name] = Residents.[Street
Name])
WHERE (((Residents.[Last Name])=[Forms]![Reciepts]![Last Name]));

&

SELECT Residents.[Street Name]
FROM Reciepts INNER JOIN Residents ON (Reciepts.[Street Number] =
Residents.[Street Number]) AND (Reciepts.[Street Name] = Residents.[Street
Name])
WHERE (((Residents.[Last Name])=[Forms]![Reciepts]![Last Name]));

Row Source: one refers to one of these queries, the other to the second one.
I do have a requery maco identified in the "on Enter" property line.


Larry Linson said:
I do not see where the query refers to a field on the form, nor mention of
how "the drop down box" works off the query (that is, what its Row Source
is). We don't have enough information to be of much (or any) help.

Larry Linson
Microsoft Office Access MVP

RA said:
SELECT Residents.[Last Name], Reciepts.Date, Reciepts.[Street Number],
Reciepts.[Street Name], Reciepts.Amount
FROM Reciepts INNER JOIN Residents ON (Reciepts.[Street Number] =
Residents.[Street Number]) AND (Reciepts.[Street Name] = Residents.[Street
Name]);


I have a couple of combo boxes in my form that uses information from this
query to populate a table. The query allows me to type in the last name
in a
box on my form, and then fill in the street number and street name using
the
drop down box. My issue is that once I fill in the form once, and go to
the
next line, the query still pulls the information from the first time. How
do
you get it to recheck for each record without leaving the form and coming
back?
Click to expand...



.
Click to expand...
Click to expand...
 
This is a very basic database.

It contains 3 tables:
1- Residence's names, address, phone number's, emails and the such
2- Reciept - or money collected for our neighborhood project (this is the
one I'm trying to update, it only contains street number, street name Payment
type and amount)
3- Cash outflows

What I'm hopeing to do is to be able to just type in a name and have the
form provide the street number and street name in the combo boxes.



BruceM via AccessMonster.com said:
It would help to know something about the database's structure, and the real-
world situation. If each resident may have several receipts there should be
a Residents table and a related Receipts table. Unless you need to store
historic address information (which may happen with a shipping address, where
you want to see where a specific order was sent regardless of the current
address), the address information should exist only in the Residents table,
and should not be copied to the receipts table.

In terms of interface there would be a main form based on the Residents table,
with a subform based on the receipts table.

This is guesswork, as there is not a lot to go on.
sorry, wrong query:

SELECT Residents.[Street Number]
FROM Reciepts INNER JOIN Residents ON (Reciepts.[Street Number] =
Residents.[Street Number]) AND (Reciepts.[Street Name] = Residents.[Street
Name])
WHERE (((Residents.[Last Name])=[Forms]![Reciepts]![Last Name]));

&

SELECT Residents.[Street Name]
FROM Reciepts INNER JOIN Residents ON (Reciepts.[Street Number] =
Residents.[Street Number]) AND (Reciepts.[Street Name] = Residents.[Street
Name])
WHERE (((Residents.[Last Name])=[Forms]![Reciepts]![Last Name]));

Row Source: one refers to one of these queries, the other to the second one.
I do have a requery maco identified in the "on Enter" property line.
I do not see where the query refers to a field on the form, nor mention of
how "the drop down box" works off the query (that is, what its Row Source
Click to expand...
[quoted text clipped - 22 lines]
.
Click to expand...
Click to expand...
Click to expand...
 
This is a very basic database.

It contains 3 tables:
1- Residence's names, address, phone number's, emails and the such
2- Reciept - or money collected for our neighborhood project (this is the
one I'm trying to update, it only contains street number, street name Payment
type and amount)
3- Cash outflows

What I'm hopeing to do is to be able to just type in a name and have the
form provide the street number and street name in the combo boxes.
Click to expand...

You're making a very common mistake: trying to store the same data (street
number, street name) in two different tables. That's not how relational
databases work! The address should exist *ONLY* in the table of residences; it
should not be copied into the Receipts table. Instead you should have only a
"foreign key" - the Residences table should have a primary key (it can be an
autonumber, or a Number that you maintain yourself, just so it's unique and
stable); the Receipts table should contain a field of the same type (Long
Integer if you use an autonumber) as a link to the residences table. There
should be *nothing* else from the first table in the second!

If you're using table datasheets with combo boxes... don't. Table datasheets
aren't designed for data interaction, and are very limited. Instead you can
use a Form based on Residences, with two subforms - one based on Receipts and
(if appropriate) the other based on Outflows, using the residence ID as the
master/child link field. You can have a combo box on the mainform to
*navigate* to a particular residence; the subform will display receipts for
that residence, and you can see the address on the mainform in conjunction
with the receipts on the subform.
 
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