Filter for distribution list

  • Thread starter Thread starter Graeme at Raptup
  • Start date Start date
G

Graeme at Raptup

Hi,
we have many contact records (1,800) that we want to use to create some
distribution lists.
To add each contact manually will be time consuming, so I want to filter the
list based on criteria. I know how to do this in the Contacts pane but
working with Distribution lists seems limited.
Just to clarify: I guess we could just 'Customise view' for contacts, but
what we really want to do is select addresses from that customised view and
create a distribution list.
Any suggestions appreciated!
 
You may find ContactGenie Toolkit of interest
(http://www.contactgenie.com/toolkit_4_outlook.htm)
The recent functions added are specifically related to PDLs - one of which
is creating a PDL from an existing contact folder which can also be
filtered using virtually any contact field(s). (specific version of CTK
should be 1.3.1 or higher)

Karl
--
____________________________________________________________
Karl Timmermans - The Claxton Group
ContactGenie - QuickPort/DataPort/Exporter/Toolkit/Duplicate Contact Mgr
"Contact import/export/data management tools for Outlook '2000/2010"
http://www.contactgenie.com
 
Have you read any of the information here on how limited and unreliable DL's
are? Are you sure they are your best alternative for grouping recipients?
 
create a filtered view that has just the email addresses or email address
and full name. Copy the list and paste into the Members field of the DL.
See http://www.outlook-tips.net/howto/copy_data.htm

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

New Poll: What type of email account is your main account?
http://forums.slipstick.com/showthread.php?t=42402
 
Thanks,
I'll try that out

Diane Poremsky said:
create a filtered view that has just the email addresses or email address
and full name. Copy the list and paste into the Members field of the DL.
See http://www.outlook-tips.net/howto/copy_data.htm

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

New Poll: What type of email account is your main account?
http://forums.slipstick.com/showthread.php?t=42402


Graeme at Raptup said:
Hi,
we have many contact records (1,800) that we want to use to create some
distribution lists.
To add each contact manually will be time consuming, so I want to filter
the
list based on criteria. I know how to do this in the Contacts pane but
working with Distribution lists seems limited.
Just to clarify: I guess we could just 'Customise view' for contacts, but
what we really want to do is select addresses from that customised view
and
create a distribution list.
Any suggestions appreciated!
Click to expand...
Click to expand...
 
Thanks Karl,
it looks like this may kill 2 or even three birds with one stone.
We also need to link data from an Access (2003) db to a shared folder - it
looks like Contact Genie could do a job there too?
I see contact genie has many products - I assume you are referring to the
toolkit?
 
Thanks Russ,
I'm only finding that out now!
I guess my best alternative is to do an advanced find.
That's easy enough - but is it possible to save the search?
 
Hi Diane,
for my distribution lists requirements (i.e. mailers) your solution will
work just fine. Thank you.

Diane Poremsky said:
create a filtered view that has just the email addresses or email address
and full name. Copy the list and paste into the Members field of the DL.
See http://www.outlook-tips.net/howto/copy_data.htm

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

New Poll: What type of email account is your main account?
http://forums.slipstick.com/showthread.php?t=42402


Graeme at Raptup said:
Hi,
we have many contact records (1,800) that we want to use to create some
distribution lists.
To add each contact manually will be time consuming, so I want to filter
the
list based on criteria. I know how to do this in the Contacts pane but
working with Distribution lists seems limited.
Just to clarify: I guess we could just 'Customise view' for contacts, but
what we really want to do is select addresses from that customised view
and
create a distribution list.
Any suggestions appreciated!
Click to expand...
Click to expand...
 
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