File too large with pics help

  • Thread starter Thread starter JDS
  • Start date Start date
JDS,

It depends on what version of powerpoint you are using...

If you are using the newer versions of powerpoint

file > save as > click the 'tools' drop down thingy > select 'compress
pictures'

For all versions of powerpoint there are third party add-ins, for example

pptools optimizer
http://www.rdpslides.com/pptools/optimizer/index.html

and nxpowerlite
http://www.nxpowerlite.com/index.php?ld=n&NXID=b9cc20bc9d7ed7ee2cabe43311320316

Cheers
TAJ Simmons
microsoft powerpoint mvp

awesome graphics for powerpoint
http://www.PresentationPictures.com
free powerpoint pictures, tutorials, hints, tips and more...
 
Using PP 2002.

I do see the Tools selection and dove right in, selecting Compress Pictures.
Dialogue box opens and I select OK, leaving the default buttons hi-lited
(All pics in doc, Print 200dpi, Compress pics, and Delete cropped).

After selecting OK, I get another box advising "compressing can reduce pic
quality - do I want to optimize".

If I select Apply - I get yet another dialogue box reading "you must select
a shape". But the only think I can select there is OK and I'm just returned
to the Save As box...............

I have no clue what to do at this point!

Help..............


TAJ Simmons said:
JDS,

It depends on what version of powerpoint you are using...

If you are using the newer versions of powerpoint

file > save as > click the 'tools' drop down thingy > select 'compress
pictures'

For all versions of powerpoint there are third party add-ins, for example

pptools optimizer
http://www.rdpslides.com/pptools/optimizer/index.html

and nxpowerlite
http://www.nxpowerlite.com/index.php?ld=n&NXID=b9cc20bc9d7ed7ee2cabe43311320316

Cheers
TAJ Simmons
microsoft powerpoint mvp

awesome graphics for powerpoint
http://www.PresentationPictures.com
free powerpoint pictures, tutorials, hints, tips and more...
Click to expand...
 
In the dialog box, select all pictures and screen resolution. Then select
OK when warned about picture quality. (You selected the option for this
picture only).

Save the presentation as a new name until you are sure that the image
quality does not effect the appearance.

If the picture types are PNGs or a few other types, PowerPoint may not be
able to automatically optimize them. You should seek another optimization
tool for presentations with these image types (PPTools - Optimizer, NXLite,
etc.)

--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
http://billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
vestprog2@ Please read the PowerPoint FAQ pages.
yahoo. They answer most of our questions.
com www.pptfaq.com
..


JDS said:
Using PP 2002.

I do see the Tools selection and dove right in, selecting Compress
Pictures.
Dialogue box opens and I select OK, leaving the default buttons hi-lited
(All pics in doc, Print 200dpi, Compress pics, and Delete cropped).

After selecting OK, I get another box advising "compressing can reduce pic
quality - do I want to optimize".

If I select Apply - I get yet another dialogue box reading "you must
select
a shape". But the only think I can select there is OK and I'm just
returned
to the Save As box...............

I have no clue what to do at this point!

Help..............
Click to expand...
 
Nope - all pictures is the default and the single pic is grayed
out..................

???



Bill Dilworth said:
In the dialog box, select all pictures and screen resolution. Then select
OK when warned about picture quality. (You selected the option for this
picture only).

Save the presentation as a new name until you are sure that the image
quality does not effect the appearance.

If the picture types are PNGs or a few other types, PowerPoint may not be
able to automatically optimize them. You should seek another optimization
tool for presentations with these image types (PPTools - Optimizer, NXLite,
etc.)

--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
http://billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
vestprog2@ Please read the PowerPoint FAQ pages.
yahoo. They answer most of our questions.
com www.pptfaq.com
.
Click to expand...
 
OK let's back up a step and re-do this. Select an image. While that image
is still selected, click on Format => Picture => Compress. Are all the
options available now?

BTW, you aren't using a non-Windows operating system, are you?

--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
http://billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
vestprog2@ Please read the PowerPoint FAQ pages.
yahoo. They answer most of our questions.
com www.pptfaq.com
..


JDS said:
Nope - all pictures is the default and the single pic is grayed
out..................

???
Click to expand...
 
Thx for the help Bill!

1 - Yes - all options are available when I select 1 image and use Format =>
Picture => Compress.
2 - Win XP Pro.

Jack

Bill Dilworth said:
OK let's back up a step and re-do this. Select an image. While that image
is still selected, click on Format => Picture => Compress. Are all the
options available now?

BTW, you aren't using a non-Windows operating system, are you?

--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
http://billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
vestprog2@ Please read the PowerPoint FAQ pages.
yahoo. They answer most of our questions.
com www.pptfaq.com
.
Click to expand...
 
I'm still. having issues with this process - help?

JDS said:
Thx for the help Bill!

1 - Yes - all options are available when I select 1 image and use Format =>
Picture => Compress.
2 - Win XP Pro.

Jack

Bill Dilworth said:
OK let's back up a step and re-do this. Select an image. While that image
is still selected, click on Format => Picture => Compress. Are all the
options available now?

BTW, you aren't using a non-Windows operating system, are you?

--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
http://billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
vestprog2@ Please read the PowerPoint FAQ pages.
yahoo. They answer most of our questions.
com www.pptfaq.com
.
Click to expand...
not
be
Click to expand...
http://www.nxpowerlite.com/index.php?ld=n&NXID=b9cc20bc9d7ed7ee2cabe43311320316
Click to expand...
 
OK, let's take it back a ways.

First, double check that your fast saves option is unchecked. This is very
important since file size changes will not be reflected otherwise.

For each image in the presentation ... If you right click on a picture and
select 'Save Picture as', what image file type does it show? If it shows an
EMF, a WMF, a PNG, or a few other types, PowerPoint's internal optimizer
will not work on this image, you will need to use one of the add-in
optimizers to reduce the resolution of this image type.

When the images are checked, select one and then select Format => Picture =>
Compress => Select All pictures, screen resolution, delete cropped areas,
and compress images. => OK => OK. Now save as a new filename. Was there
any reduction in file size?

Post back with the filesize, number of slides, approx number of pictures,
and such.


--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
http://billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
vestprog2@ Please read the PowerPoint FAQ pages.
yahoo. They answer most of our questions.
com www.pptfaq.com
..
 
OK Bill - thanks again for helping.

1 - unchecked fast saves.
2 - checking a few of the pix with saveas showed them to be a combination of
jpg, bmp, AND PNG!

Do you want me to post further info or am I just stuck now with either (a)
always use valid file formats or (b) 3rd party compression software?

JDS

Bill Dilworth said:
OK, let's take it back a ways.

First, double check that your fast saves option is unchecked. This is very
important since file size changes will not be reflected otherwise.

For each image in the presentation ... If you right click on a picture and
select 'Save Picture as', what image file type does it show? If it shows an
EMF, a WMF, a PNG, or a few other types, PowerPoint's internal optimizer
will not work on this image, you will need to use one of the add-in
optimizers to reduce the resolution of this image type.

When the images are checked, select one and then select Format => Picture =>
Compress => Select All pictures, screen resolution, delete cropped areas,
and compress images. => OK => OK. Now save as a new filename. Was there
any reduction in file size?

Post back with the filesize, number of slides, approx number of pictures,
and such.


--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
http://billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
vestprog2@ Please read the PowerPoint FAQ pages.
yahoo. They answer most of our questions.
com www.pptfaq.com
.
Click to expand...
 
Did you re-save the presentation after you turned off Fast Saves? You may
even need to give it a new name to see the shrinkage, but it should shrink
quite a bit at that point.....

--
Kathryn Jacobs, Microsoft MVP OneNote and PowerPoint
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint and OneNote information at www.onppt.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

JDS said:
OK Bill - thanks again for helping.

1 - unchecked fast saves.
2 - checking a few of the pix with saveas showed them to be a combination
of
jpg, bmp, AND PNG!

Do you want me to post further info or am I just stuck now with either (a)
always use valid file formats or (b) 3rd party compression software?

JDS
Click to expand...
 
No, you can manually do some more.

Go ahead and save the PNG images (using the steps we covered) but change the
image file type to JPG. Then take care to note the exact location , size,
and animation effects applied to the PNG image. Insert the JPG version of
the image that you just saved and delete the original PNG. Re-apply the
animations and move to the correct location. Repeat this for all the PNG
images that do not need to support transparency (JPG images do not have
alpha channel transparency, so should not always be substituted). After
completed doing this for all the images in the presentation, re-compress the
pictures in the presentation.

For the most part, this is what most of the optimizers do, but they do it
automatically and save you tons of time.


--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
http://billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
vestprog2@ Please read the PowerPoint FAQ pages.
yahoo. They answer most of our questions.
com www.pptfaq.com
..


JDS said:
OK Bill - thanks again for helping.

1 - unchecked fast saves.
2 - checking a few of the pix with saveas showed them to be a combination
of
jpg, bmp, AND PNG!

Do you want me to post further info or am I just stuck now with either (a)
always use valid file formats or (b) 3rd party compression software?

JDS
Click to expand...
 
OK Bill - thanks again for helping.

1 - unchecked fast saves.
2 - checking a few of the pix with saveas showed them to be a combination of
jpg, bmp, AND PNG!

Do you want me to post further info or am I just stuck now with either (a)
always use valid file formats or (b) 3rd party compression software?
Click to expand...

One other trick:

Select an image, press Ctrl+C to copy it.

Now do Edit, Paste Special and pick a format appropriate to the image (usually
JPG for photo-type images, PNG for computer-graphics type stuff ... charts and
such).

Delete the original image, move the pasted copy into its place.
 
crud - now I'm getting the "error" message again and can't saveas with
compression..........geez. see below at >>.
JDS

Did you re-save the presentation after you turned off Fast Saves? You may
even need to give it a new name to see the shrinkage, but it should shrink
quite a bit at that point.....
Click to expand...
select a shape". But the only think I can select there is OK and I'm
returned to the Save As box...............
 
I got it to compress - by clicking on 1 image in 1 of the slides. Then
(even though "all images" selection was checked) I finished the
compression/renaming and the new file size is still larger than the
original!!!!

Sigh....
 
Did you do the save as to a new name or to the same name? Try saving it to a
new name and see if it helps.

One other note: Once you have compressed the pictures you shouldn't
re-compress them. I keep a copy of my presentation with the pictures
un-compressed, then save the compressed versions under a name that ends in
"small"/.

--
Kathryn Jacobs, Microsoft MVP OneNote and PowerPoint
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint and OneNote information at www.onppt.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
yes - saved with new name!

Kathy Jacobs said:
Did you do the save as to a new name or to the same name? Try saving it to a
new name and see if it helps.

One other note: Once you have compressed the pictures you shouldn't
re-compress them. I keep a copy of my presentation with the pictures
un-compressed, then save the compressed versions under a name that ends in
"small"/.

--
Kathryn Jacobs, Microsoft MVP OneNote and PowerPoint
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint and OneNote information at www.onppt.com

I
Click to expand...
 
Ok - How big is the original file? Could you email it to me? (Unknot the
email address to reach me). Tell me that you are having file size problems
and need help. If it is too big to email, maybe send me a copy via
yousendit.com or some similar service.

Something definitely is weird with your file and I would like to try to see
if I can fix it.

--
Kathryn Jacobs, Microsoft MVP OneNote and PowerPoint
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint and OneNote information at www.onppt.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
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