File Naming Convention

  • Thread starter Thread starter Raymond
  • Start date Start date
R

Raymond

hello!

I'm working with others at my office to improve our electronic file
procedures and information management. I'm new to the group and, while we
have pretty good machiines running XP and Office XP, there is a lack of
document management

We are setting up a standard directory structure that we plan to use for our
hundreds of projects to introduce some consistency across projects and as a
means to locate and map information.

What we are now tasked with is developing file naming conventions and we are
arguing over how best to procede. I think that an identifyer that describes
the type of file will be best, along with a date.

What would be the best format for the date in a file name? I think yymmdd
works well....

Any suggestions on any of this...?

Thanks!
 
Either or. I would however make subfolders, such as Memos, Letters, Customer
Complaints and then do it mm/dd/yy. Most cubicle workers look for the month
first. We're lucky if they get to the year. Besides they would have to sort
thru a years' worth of documents. This way they can go to find and put in
the month and viola it appears.

Deborah Jean
MOS Master Instructor Certified.
 
A minor addition to your suggestion: Using mm-dd-yy will work quite well
unless the subject/project (well, whatever is in the folder)will span two or
more years. If that is the case, the sorting will be by month, regardless
of the years, and it could be (only) slightly confusing e.g., :
01-05-04 xxx.doc
01-06-05 xxx.doc
01-06-06 xxx.doc
then:
02-01-02 xxx.doc
02-02-05 xxx.doc
02-06-06 xxx.doc, and so on.

Thus I use yyyy-mm-dd. Small point, and it may make no practical
difference.
 
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