Exporting Contacts - Outlook 2003

  • Thread starter Thread starter Martin Ibbotson
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M

Martin Ibbotson

Hi!

I'm using Outlook 2003 with Windows XP Prof (SP2).

Is there anyway I can export a subset of my contacts?

I have contacts categorised in many ways, and I'd like to export the names
and addresses of my colleagues (Category - Colleagues) and not my friends
and family.
It appears to me that I can only export the whole of my contacts and then
I'd have to mess around in another piece of software (probably Excel) to
delete everyone who is not a colleague. It sounds like a lot of work

Any thoughts?

Many thanks....

Martin
 
Russ,

Eventually they need to appear in Word 2003 for producing address labels
using an Avery template, however, I think that might be asking too much, so
I'd like to get them into Excel or Access prior to getting them into Word.

Regards,

Martin


Russ Valentine said:
Clarify to what format you need these Contacts exported.
--
Russ Valentine
[MVP-Outlook]
Martin Ibbotson said:
Hi!

I'm using Outlook 2003 with Windows XP Prof (SP2).

Is there anyway I can export a subset of my contacts?

I have contacts categorised in many ways, and I'd like to export the
names and addresses of my colleagues (Category - Colleagues) and not my
friends and family.
It appears to me that I can only export the whole of my contacts and then
I'd have to mess around in another piece of software (probably Excel) to
delete everyone who is not a colleague. It sounds like a lot of work

Any thoughts?

Many thanks....

Martin
Click to expand...
Click to expand...
 
Why can't you just leave them in Outlook, especially since that is Word's
preferred data source for mail merges? Then you won't have to go through the
data loss that occurs when you export Outlook data.
--
Russ Valentine
[MVP-Outlook]
Martin Ibbotson said:
Russ,

Eventually they need to appear in Word 2003 for producing address labels
using an Avery template, however, I think that might be asking too much,
so I'd like to get them into Excel or Access prior to getting them into
Word.

Regards,

Martin


Russ Valentine said:
Clarify to what format you need these Contacts exported.
--
Russ Valentine
[MVP-Outlook]
Martin Ibbotson said:
Hi!

I'm using Outlook 2003 with Windows XP Prof (SP2).

Is there anyway I can export a subset of my contacts?

I have contacts categorised in many ways, and I'd like to export the
names and addresses of my colleagues (Category - Colleagues) and not my
friends and family.
It appears to me that I can only export the whole of my contacts and
then I'd have to mess around in another piece of software (probably
Excel) to delete everyone who is not a colleague. It sounds like a lot
of work

Any thoughts?

Many thanks....

Martin
Click to expand...
Click to expand...
Click to expand...
 
Thanks Russ....

I may have to pursue this avenue.... but the person who will be creating the
labels, does not have access to my Outlook folders.

Regards,

Martin

Russ Valentine said:
Why can't you just leave them in Outlook, especially since that is Word's
preferred data source for mail merges? Then you won't have to go through
the data loss that occurs when you export Outlook data.
--
Russ Valentine
[MVP-Outlook]
Martin Ibbotson said:
Russ,

Eventually they need to appear in Word 2003 for producing address labels
using an Avery template, however, I think that might be asking too much,
so I'd like to get them into Excel or Access prior to getting them into
Word.

Regards,

Martin


Russ Valentine said:
Clarify to what format you need these Contacts exported.
--
Russ Valentine
[MVP-Outlook]
Hi!

I'm using Outlook 2003 with Windows XP Prof (SP2).

Is there anyway I can export a subset of my contacts?

I have contacts categorised in many ways, and I'd like to export the
names and addresses of my colleagues (Category - Colleagues) and not my
friends and family.
It appears to me that I can only export the whole of my contacts and
then I'd have to mess around in another piece of software (probably
Excel) to delete everyone who is not a colleague. It sounds like a lot
of work

Any thoughts?

Many thanks....

Martin
Click to expand...
Click to expand...
Click to expand...
 
Well if want to provide those Contacts to this person, just copy them into a
PST file and let them open that PST file in their installation of Outlook.
Note: at no point should you export and import.
--
Russ Valentine
[MVP-Outlook]
Martin Ibbotson said:
Thanks Russ....

I may have to pursue this avenue.... but the person who will be creating
the labels, does not have access to my Outlook folders.

Regards,

Martin

Russ Valentine said:
Why can't you just leave them in Outlook, especially since that is Word's
preferred data source for mail merges? Then you won't have to go through
the data loss that occurs when you export Outlook data.
--
Russ Valentine
[MVP-Outlook]
Martin Ibbotson said:
Russ,

Eventually they need to appear in Word 2003 for producing address labels
using an Avery template, however, I think that might be asking too much,
so I'd like to get them into Excel or Access prior to getting them into
Word.

Regards,

Martin


Clarify to what format you need these Contacts exported.
--
Russ Valentine
[MVP-Outlook]
Hi!

I'm using Outlook 2003 with Windows XP Prof (SP2).

Is there anyway I can export a subset of my contacts?

I have contacts categorised in many ways, and I'd like to export the
names and addresses of my colleagues (Category - Colleagues) and not
my friends and family.
It appears to me that I can only export the whole of my contacts and
then I'd have to mess around in another piece of software (probably
Excel) to delete everyone who is not a colleague. It sounds like a lot
of work

Any thoughts?

Many thanks....

Martin
Click to expand...
Click to expand...
Click to expand...
 
Thanks again, Russ!!....

Russ Valentine said:
Well if want to provide those Contacts to this person, just copy them into
a PST file and let them open that PST file in their installation of
Outlook. Note: at no point should you export and import.
--
Russ Valentine
[MVP-Outlook]
Martin Ibbotson said:
Thanks Russ....

I may have to pursue this avenue.... but the person who will be creating
the labels, does not have access to my Outlook folders.

Regards,

Martin

Russ Valentine said:
Why can't you just leave them in Outlook, especially since that is
Word's preferred data source for mail merges? Then you won't have to go
through the data loss that occurs when you export Outlook data.
--
Russ Valentine
[MVP-Outlook]
Russ,

Eventually they need to appear in Word 2003 for producing address
labels using an Avery template, however, I think that might be asking
too much, so I'd like to get them into Excel or Access prior to getting
them into Word.

Regards,

Martin


Clarify to what format you need these Contacts exported.
--
Russ Valentine
[MVP-Outlook]
Hi!

I'm using Outlook 2003 with Windows XP Prof (SP2).

Is there anyway I can export a subset of my contacts?

I have contacts categorised in many ways, and I'd like to export the
names and addresses of my colleagues (Category - Colleagues) and not
my friends and family.
It appears to me that I can only export the whole of my contacts and
then I'd have to mess around in another piece of software (probably
Excel) to delete everyone who is not a colleague. It sounds like a
lot of work

Any thoughts?

Many thanks....

Martin
Click to expand...
Click to expand...
Click to expand...
 
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