Embedded file

  • Thread starter Thread starter Don Niall
  • Start date Start date
D

Don Niall

Hi all,
I embedded a small excel worksheet in a powerpoint doc,
and forwarded via email to a colleague. However he cannot
open the excel document. The message is:
"linked file was unavailable and can't be updated",
suggesting the issue may be at my end ....?

Any ideas?

Don-
 
Hi all,
I embedded a small excel worksheet in a powerpoint doc,
and forwarded via email to a colleague. However he cannot
open the excel document. The message is:
"linked file was unavailable and can't be updated",
suggesting the issue may be at my end ....?
Click to expand...

It sounds as though the worksheet is linked, not embedded.
What were the exact steps you followed to insert it in PowerPoint?
 
Thanks for the reply. Actually you may be right. This is
how I went about it:

1. Select xcel file icon and copy,
2. Paste Special and tick 'select as icon' box

However I notice that on the left hand side the 'Paste
link' is selected rather than 'Paste'. The 'Paste' is
greyed out?
 
Thanks for the reply. Actually you may be right. This is
how I went about it:

1. Select xcel file icon and copy,
2. Paste Special and tick 'select as icon' box

However I notice that on the left hand side the 'Paste
link' is selected rather than 'Paste'. The 'Paste' is
greyed out?
Click to expand...

Ah. By choosing an XLS file, you're creating a link to a file, not to
the actual content of the file.

Try this instead:

Open the XLS file and select the content you're interested in inserting
into PPT, then press Ctrl+C to copy it.

Switch back to PPT and press Ctrl+V or choosed Edit, Paste to paste the
XL content into PPT. This will create an embedded OLE object that
displays whatever you selected in XL, but which actually contains all
the data from your XLS file.

The recipient can doubleclick the object to edit it in Excel on their
end, but the whole works stays safely embedded in PPT where it can't
get lost in transit.
 
Wow that is dissappointing. I was sure there is/was a way
to embed a file as an XLS icon, into PowerPoint, that
could be subsequently opened by a third party ......? The
information I want to paste is too large using the other
format .....
 
Use Insert/Object/Create from File. Don't tick the Link box. Do tick the
Display as Icon box.
 
Wow that is dissappointing. I was sure there is/was a way
to embed a file as an XLS icon, into PowerPoint, that
could be subsequently opened by a third party ......? The
information I want to paste is too large using the other
format .....
Click to expand...


Too large in the sense of "won't all display on a single slide"?

If that's it, you could paste an Excel icon graphic into Excel, then
copy paste that into PPT. That'd embed the excel workbook into the PPT
file.

Or just some text copy/pasted from Excel to PPT:
"Click here to view the spreadsheet" or the like.
 
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