Embed tags in email for purposes of sorting

  • Thread starter Thread starter architimmy
  • Start date Start date
A

architimmy

Hi,
I have a question that I couldn't find an answer to searching through
the forum. I'm a bit new to outlook so my apolgies if I missed the
answer in my search.

I'm an architect and work on a large number of projects concurrently
and would like to be able to automatically sort my email by project.
Currently I have some rules set up but I get a lot of email from the
same sources related to different projects. I can't find any real
common thread to sort messages but would like to develop some method
of sorting my email by project.

One method I would like to try and that should at least work for
messages that are replies to my own or generated by my project team in
house is to create some sort of drop down menu in the new message
window that I can add and remove project codes to. This menu would
then embed a tag when the message is sent which would be hidden from
the user in some sort of meta data attached to the message. I believe
you could do this sort of custom hidden message data thing with x-
settings in eudora, but it's been a while.

What would be the best way to approach this project? I can code so if
writing a macro is the best way some pointers in the appropriate
directions as to how to modify or add UI elements to outlook or any
info on meta data in outlook messages is greatly appreciated.

Thank you!
Tim
 
I'm an architect and work on a large number of projects concurrently
and would like to be able to automatically sort my email by project.
Currently I have some rules set up but I get a lot of email from the
same sources related to different projects. I can't find any real
common thread to sort messages but would like to develop some method
of sorting my email by project.
Click to expand...

Separate mail folders for each project or categories for each project sound
reasonable to me.
 
Separate mail folders for each project or categories for each project sound
reasonable to me.
Click to expand...


That's the idea Brian,
But I would like to autosort messages into seperate folders using
outlook's rules. I'm looking for a good way to attach extra data to a
message that would designate it as related to a project and create a
consistent element that I could use to sort the majority of my mail
automatically.
 
But I would like to autosort messages into seperate folders using
outlook's rules. I'm looking for a good way to attach extra data to a
message that would designate it as related to a project and create a
consistent element that I could use to sort the majority of my mail
automatically.
Click to expand...

There are a number of conditions that can allow you to do that, provided
those conditions can test for something that differentiates the messages.
For example, you can put all incomong or outgoing messages from or to a
particular person or containing particular words in the subjects into a
specific folder or assign them to a specific category. You should review
the conditions Rules and Alerts can test to see if any meet your needs.

If you find that none does, there are third-party rules engines that may
help. Start here: http://www.slipstick.com/addins/mail.htm#other
 
You could just have separate signatures for each project's emails and build
the code into the signature.

-Peter
 
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