Emailing Presentation

  • Thread starter Thread starter That's Confidential
  • Start date Start date
T

That's Confidential

I have a presentation which had a video clip in and some pictures. I will be
doing the presentation in another location and so am emailing the
presentation and will download the presentation at the other location. My
question is, if i simply email the presentation file, the .ppt file, will
the movie files and pictures also be emailed with it? So, when it comes to
doing my presentation, I won't have to mess about with it?

Thanks
 
You should before you insert your video clip, put it into the same folder as
your presentation. If your pictures are embedded and not linked, they will
travel with the presentation. Your video clip will have to be mailed along with
your presentation, as it is linked and not embedded. That is why you should put
it into the same folder as your presentation before you insert it into your
presentation. This way as long as the linked files are in the same folder they
will run regardless of where they are located on a system

--
<>Please post all follow-up questions/replies to the newsgroup<>
<><>Email unless specifically requested will not be opened<><>
<><><>Do Provide The Version Of PowerPoint You Are Using<><><>
<><><>Do Not Post Attachments In This Newsgroup<><><>
Michael Koerner [MS PPT MVP]


I have a presentation which had a video clip in and some pictures. I will be
doing the presentation in another location and so am emailing the
presentation and will download the presentation at the other location. My
question is, if i simply email the presentation file, the .ppt file, will
the movie files and pictures also be emailed with it? So, when it comes to
doing my presentation, I won't have to mess about with it?

Thanks
 
Both my video clip and my presentation file are in the same folder within My
Documents. So, does that mean they will have sent together?
 
They have all have to be together when you run your presentation.

--
<>Please post all follow-up questions/replies to the newsgroup<>
<><>Email unless specifically requested will not be opened<><>
<><><>Do Provide The Version Of PowerPoint You Are Using<><><>
<><><>Do Not Post Attachments In This Newsgroup<><><>
Michael Koerner [MS PPT MVP]


Both my video clip and my presentation file are in the same folder within My
Documents. So, does that mean they will have sent together?
 
I would also recommend that you burn the files to a CD, just in case there
are *any* problems at the other end. For example, if you can't access the
Internet, when you get there, you'll have a copy in your luggage.
 
Sonia said:
Absolutely, and the prices are cheap insurance.
Click to expand...
But make sure, that there is a USB port available on the other computer!
(Older laptops sometimes have only one USB port - and if that's blocked by
some other device like a mouse, etc. ...) But that applies to CDs as well -
make sure that the other computer has a CD-drive ...

Kind regards,
Ute
 
That's why I am opting for the email option. I know that the computer in
that specific room has broadband internet, and so I am planning on sorting
it out a few hours before presentation in the specific room. Not too sure if
it has free USB ports, and as I don't have a CD writer, then....

Thanks for the advice though guys! Appreciated!
 
I can't stress emphatically enough then need for a back-up. CD, USB Key,
Floppies, your laptop, Zip drive, something.

If you get there and their server is down, you will be finished. There are
just too many unknowns and problems to go into a new situation with an
unknown computer and an ether-ppt. You may end up not needing any of it
(this time), but when you do, you will thank us.

--
Bill Dilworth, Microsoft PPT MVP
===============
Please spend a few minutes checking vestprog2@
out www.pptfaq.com This link will yahoo.
answer most of our questions, before com
you think to ask them.

Change org to com to defuse anti-spam,
ant-virus, anti-nuisance misdirection.
..
..
 
Both my video clip and my presentation file are in the same folder within My
Documents. So, does that mean they will have sent together?
Click to expand...

That means that IF you send them AND the PPT file, and the recipient puts them
all in the same folder at the other end, everything will probably work fine.

Sending the PPT file won't automatically send linked videos/sounds/images that
it requires though. You have to make sure of that yourself.
Michael Koerner said:
You should before you insert your video clip, put it into the same folder as
your presentation. If your pictures are embedded and not linked, they will
travel with the presentation. Your video clip will have to be mailed along with
your presentation, as it is linked and not embedded. That is why you should put
it into the same folder as your presentation before you insert it into your
presentation. This way as long as the linked files are in the same folder they
will run regardless of where they are located on a system

--
<>Please post all follow-up questions/replies to the newsgroup<>
<><>Email unless specifically requested will not be opened<><>
<><><>Do Provide The Version Of PowerPoint You Are Using<><><>
<><><>Do Not Post Attachments In This Newsgroup<><><>
Michael Koerner [MS PPT MVP]


I have a presentation which had a video clip in and some pictures. I will be
doing the presentation in another location and so am emailing the
presentation and will download the presentation at the other location. My
question is, if i simply email the presentation file, the .ppt file, will
the movie files and pictures also be emailed with it? So, when it comes to
doing my presentation, I won't have to mess about with it?

Thanks
Click to expand...
Click to expand...
 
[CRITICAL UPDATE - Anyone using Office 2003 should install the critical
update as soon as possible. From PowerPoint, choose "Help -> Check for
Updates".]

Hello,

If you just send the *.ppt (or *.pps) file, none of the linked content will
display/play when the presentation is viewed by the recipient, because it
is not automatically sent along with the presentation file.

One workaround for this broken links to supporting files scenario is to
distribute your presentations as single file web pages (MHTML). This is a
feature of both PowerPoint 2002 and PowerPoint 2003. Now you have a single
file that can be sent (assuming the size of the file does not exceed the
maximum e-mail message size limitations imposed by whatever e-mail services
you are using). When you open the MHTML file using PowerPoint (2002 or
2003), the show will display in full native fidelity.

If you (or anyone else reading this message) have other suggestions about
how PowerPoint might make it easier to share/send presentations files with
supporting files, don't forget to send your feedback (in YOUR OWN WORDS,
please) to Microsoft at:

http://register.microsoft.com/mswish/suggestion.asp

As with all product suggestions, it's important that you not just state
your wish but also WHY it is important to you that your product suggestion
be implemented by Microsoft. Microsoft receives thousands of product
suggestions every day and we read each one but, in any given product
development cycle, there are only sufficient resources to address the ones
that are most important to our customers so take the extra time to state
your case as clearly and completely as possible.

IMPORTANT: Each submission should be a single suggestion (not a list of
suggestions).

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

This posting is provided "AS IS" with no warranties, and confers no rights.
Use of any included script samples are subject to the terms specified at
http://www.microsoft.com/info/cpyright.htm
 
Back
Top