Email short cuts

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I have an Excel document that I have to email to the same persons every day, sometimes twice a day. with updated data in the excel document. How can I add a shortcut to my desktop that will have all the email addresses loaded. PLEASE send me an email if you have an answer for me. We use a global network email address book which is a pain to use and does NOT allow groups to be formed. So as it stands now I have to go through and find each address and insert it. Which is why I would like the addresses preloaded that I need to use. Thanks
 
If you are using Outlook, click on the Contacts link. Add all of your
individual contacts to the contacts list. When you are done, and you are
still in the Contacts screen, choose File - New - Distribution List and add
all of the contacts to this list.

For new messages, just add the Distribution List to the To: line of your
message.

Regards,
Moose



I have an Excel document that I have to email to the same persons every day,
sometimes twice a day. with updated data in the excel document. How can I
add a shortcut to my desktop that will have all the email addresses loaded.
PLEASE send me an email if you have an answer for me. We use a global
network email address book which is a pain to use and does NOT allow groups
to be formed. So as it stands now I have to go through and find each
address and insert it. Which is why I would like the addresses preloaded
that I need to use. Thanks
 
As I stated before I can NOT create a contact OR distribution list. The IT guys in their wisdom have prevented this. That is why I need a pre addressed email shortcut. If I could make a list I would have done so 6 montsh ago. Thanks for the try.

----- Mangy Moose wrote: -----

If you are using Outlook, click on the Contacts link. Add all of your
individual contacts to the contacts list. When you are done, and you are
still in the Contacts screen, choose File - New - Distribution List and add
all of the contacts to this list.

For new messages, just add the Distribution List to the To: line of your
message.

Regards,
Moose



I have an Excel document that I have to email to the same persons every day,
sometimes twice a day. with updated data in the excel document. How can I
add a shortcut to my desktop that will have all the email addresses loaded.
PLEASE send me an email if you have an answer for me. We use a global
network email address book which is a pain to use and does NOT allow groups
to be formed. So as it stands now I have to go through and find each
address and insert it. Which is why I would like the addresses preloaded
that I need to use. Thanks
 
Well, you stated originally that you could not create a group list. You
never said you couldn't use the Contacts feature of Outlook, which are not
groups.

You might also try to create a draft message, add all of the users to the
To: line. Save the message as an *.oft file (File - Save As - Choose oft as
the file type). I believe you must disable Microsoft Word as your default
mail editor in Oulook in order to get the option to save as an oft file,
which will save the file to your local machine.

After that, from the Outlook main window, choose File - New - Choose Form.
Then select Look in: User Templates in File System and then select your oft
form. This can be repeated each time you need to send a message.

You can also add/delete names to the To: line, and add default text to the
mesage box, and then save the message again as an oft file if you need to
make changes to this template.

Regards,
Moose


Paul said:
As I stated before I can NOT create a contact OR distribution list. The
Click to expand...
IT guys in their wisdom have prevented this. That is why I need a pre
addressed email shortcut. If I could make a list I would have done so 6
montsh ago. Thanks for the try.
 
Should have also included that you can use Tools - Forms - Choose - Look in:
User Templates in File System to create a message based on your template.

If you have the ability, you can open the template using Tools - Forms -
Design a Form - Look in: User Templates in File System.

After you make any changes which you might not want to do right away) then
choose (from the message toolbar) Tools - Forms - Publish Form As. Give it
a name that suits.

After that, you can delete the open message form. Right-click on the Inbox
icon and choose Properties, then the Forms tab.

Click the Manage button and then the left Set button. Choose Folder Forms
Library and select OK.

Your message form should appear on the left side of the screen. Choose
Copy, then Close. The dialog box should show your message form associated
with this folder. Select OK to get back to Oulook's main screen.

Finally, when you are in the Inbox, choose Actions - New ######## where
######## is your form name.

Moose
 
Thanks a bunch... I actually had to combine both of these to make it work. But life is good now. Thank you for you help. :) :) :)
 
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