Email Merge

  • Thread starter Thread starter Searchrik
  • Start date Start date
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Searchrik

When I try to do an email mail merge to multiple contacts the email doesn't
go to the Outbox nor is it sent.
In Outlook 2007; contacts; highlight selected contacts; I go to tools; mail
merge; selected contacts; all fields; choose email; put in subject line; ok;
go to Word 2007; insert merge fields; type message; click finish and mail;
choose email message; and it doesn't send the email.
Please advise
 
I don't see where you selected the sending address in your steps. Post a
more accurate and complete description of the steps you are using.
 
I highlighted some contacts from outlook; then checked Only Selected
Contacts. Is this the sending addresses?

Russ Valentine said:
I don't see where you selected the sending address in your steps. Post a
more accurate and complete description of the steps you are using.
--
Russ Valentine
[MVP-Outlook]
Searchrik said:
When I try to do an email mail merge to multiple contacts the email
doesn't
go to the Outbox nor is it sent.
In Outlook 2007; contacts; highlight selected contacts; I go to tools;
mail
merge; selected contacts; all fields; choose email; put in subject line;
ok;
go to Word 2007; insert merge fields; type message; click finish and mail;
choose email message; and it doesn't send the email.
Please advise
Click to expand...
Click to expand...
 
Of course not. The mail merge process asks you for the field that contains
the sending address after you've created the merge document. What did you
enter?
--
Russ Valentine
[MVP-Outlook]
Searchrik said:
I highlighted some contacts from outlook; then checked Only Selected
Contacts. Is this the sending addresses?

Russ Valentine said:
I don't see where you selected the sending address in your steps. Post a
more accurate and complete description of the steps you are using.
--
Russ Valentine
[MVP-Outlook]
Searchrik said:
When I try to do an email mail merge to multiple contacts the email
doesn't
go to the Outbox nor is it sent.
In Outlook 2007; contacts; highlight selected contacts; I go to tools;
mail
merge; selected contacts; all fields; choose email; put in subject
line;
ok;
go to Word 2007; insert merge fields; type message; click finish and
mail;
choose email message; and it doesn't send the email.
Please advise
Click to expand...
Click to expand...
Click to expand...
 
OK, I chose Address Block and chose a field (first name) and a merge field
appeared in the document (>address block<). Then I clicked finish and merge
and chose email and it SENT THE EMAIL. So obviously that was why it was not
sending.
Now, I do not want the recipients name in the body of the email. I only want
the merge field of "first name" as the greeting. How do I use the Address
Block without it appearing in the email message?
Thanks

Russ Valentine said:
Of course not. The mail merge process asks you for the field that contains
the sending address after you've created the merge document. What did you
enter?
--
Russ Valentine
[MVP-Outlook]
Searchrik said:
I highlighted some contacts from outlook; then checked Only Selected
Contacts. Is this the sending addresses?

Russ Valentine said:
I don't see where you selected the sending address in your steps. Post a
more accurate and complete description of the steps you are using.
--
Russ Valentine
[MVP-Outlook]
When I try to do an email mail merge to multiple contacts the email
doesn't
go to the Outbox nor is it sent.
In Outlook 2007; contacts; highlight selected contacts; I go to tools;
mail
merge; selected contacts; all fields; choose email; put in subject
line;
ok;
go to Word 2007; insert merge fields; type message; click finish and
mail;
choose email message; and it doesn't send the email.
Please advise
Click to expand...
Click to expand...
Click to expand...
 
It is never wise to use derived fields in mail merges. You'll never get the
results you want. Use individual name element fields instead.
Your recipient selection is in a different dialog entirely and was where
your initial problem occurred.
--
Russ Valentine
[MVP-Outlook]
Searchrik said:
OK, I chose Address Block and chose a field (first name) and a merge field
appeared in the document (>address block<). Then I clicked finish and
merge
and chose email and it SENT THE EMAIL. So obviously that was why it was
not
sending.
Now, I do not want the recipients name in the body of the email. I only
want
the merge field of "first name" as the greeting. How do I use the Address
Block without it appearing in the email message?
Thanks

Russ Valentine said:
Of course not. The mail merge process asks you for the field that
contains
the sending address after you've created the merge document. What did you
enter?
--
Russ Valentine
[MVP-Outlook]
Searchrik said:
I highlighted some contacts from outlook; then checked Only Selected
Contacts. Is this the sending addresses?

:

I don't see where you selected the sending address in your steps. Post
a
more accurate and complete description of the steps you are using.
--
Russ Valentine
[MVP-Outlook]
When I try to do an email mail merge to multiple contacts the email
doesn't
go to the Outbox nor is it sent.
In Outlook 2007; contacts; highlight selected contacts; I go to
tools;
mail
merge; selected contacts; all fields; choose email; put in subject
line;
ok;
go to Word 2007; insert merge fields; type message; click finish and
mail;
choose email message; and it doesn't send the email.
Please advise
Click to expand...
Click to expand...
Click to expand...
 
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