email by category

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  • Start date Start date
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CDB

I am using Outlook 2003 and I am sending an email to a large amount of
recipients. Distribution lists can become cumbersome and have maximum size
limits. I have learned that there is a way to send an email by category. If
I label all my contacts that I want to email as a certain category, and then
view those contacts by category, I can go into the "Action" tab and send an
email to all of them. Is there a limit to the number of contacts that
Outlook can populate into an email when sending email by category? I
received an error message.

Here are specific directions as to what I am doing:
Use Contact Categories as Distribution Lists in Outlook
To create a distribution or mailing list with categories in Outlook:

Go to Contacts in Outlook.
Highlight all contacts you want to add to your new distribution list.
To add people not yet in your Outlook contacts, create them first using
Ctrl-N.
Click the Categorize toolbar button.
Select All Categories... from the drop-down menu.
Click New....
Type the distribution list's desired name (e.g.
"Friends and Family (List)").
Choose None from the Color: drop-down menu.
Click OK.
Click OK again after you have verified the new category is checked.
To add new members later, assign to them the appropriate category
individually.

Send a Message To Your Category Distribution List
To compose a new message or meeting request to all members of the
category-run distribution list:

Go to Contacts in Outlook.
Select View | Current View | By Category from the menu.
Click the desired list category's heading.
Select Actions | New Message to Contact
Click OK if Outlook notifies you that your action will apply to all items in
the group.
 
So what was the error message? Don't you think you should at least tell us
that much?
 
error message said "operational failure"

Russ Valentine said:
So what was the error message? Don't you think you should at least tell us
that much?
--
Russ Valentine
[MVP-Outlook]
CDB said:
I am using Outlook 2003 and I am sending an email to a large amount of
recipients. Distribution lists can become cumbersome and have maximum
size
limits. I have learned that there is a way to send an email by category.
If
I label all my contacts that I want to email as a certain category, and
then
view those contacts by category, I can go into the "Action" tab and send
an
email to all of them. Is there a limit to the number of contacts that
Outlook can populate into an email when sending email by category? I
received an error message.

Here are specific directions as to what I am doing:
Use Contact Categories as Distribution Lists in Outlook
To create a distribution or mailing list with categories in Outlook:

Go to Contacts in Outlook.
Highlight all contacts you want to add to your new distribution list.
To add people not yet in your Outlook contacts, create them first using
Ctrl-N.
Click the Categorize toolbar button.
Select All Categories... from the drop-down menu.
Click New....
Type the distribution list's desired name (e.g.
"Friends and Family (List)").
Choose None from the Color: drop-down menu.
Click OK.
Click OK again after you have verified the new category is checked.
To add new members later, assign to them the appropriate category
individually.

Send a Message To Your Category Distribution List
To compose a new message or meeting request to all members of the
category-run distribution list:

Go to Contacts in Outlook.
Select View | Current View | By Category from the menu.
Click the desired list category's heading.
Select Actions | New Message to Contact
Click OK if Outlook notifies you that your action will apply to all items
in
the group.
Click to expand...
Click to expand...
 
That doesn't sound like an Outlook error. Was this your mail server that
sent the error?
--
Russ Valentine
[MVP-Outlook]
CDB said:
error message said "operational failure"

Russ Valentine said:
So what was the error message? Don't you think you should at least tell
us
that much?
--
Russ Valentine
[MVP-Outlook]
CDB said:
I am using Outlook 2003 and I am sending an email to a large amount of
recipients. Distribution lists can become cumbersome and have maximum
size
limits. I have learned that there is a way to send an email by
category.
If
I label all my contacts that I want to email as a certain category, and
then
view those contacts by category, I can go into the "Action" tab and
send
an
email to all of them. Is there a limit to the number of contacts that
Outlook can populate into an email when sending email by category? I
received an error message.

Here are specific directions as to what I am doing:
Use Contact Categories as Distribution Lists in Outlook
To create a distribution or mailing list with categories in Outlook:

Go to Contacts in Outlook.
Highlight all contacts you want to add to your new distribution list.
To add people not yet in your Outlook contacts, create them first using
Ctrl-N.
Click the Categorize toolbar button.
Select All Categories... from the drop-down menu.
Click New....
Type the distribution list's desired name (e.g.
"Friends and Family (List)").
Choose None from the Color: drop-down menu.
Click OK.
Click OK again after you have verified the new category is checked.
To add new members later, assign to them the appropriate category
individually.

Send a Message To Your Category Distribution List
To compose a new message or meeting request to all members of the
category-run distribution list:

Go to Contacts in Outlook.
Select View | Current View | By Category from the menu.
Click the desired list category's heading.
Select Actions | New Message to Contact
Click OK if Outlook notifies you that your action will apply to all
items
in
the group.
Click to expand...
Click to expand...
Click to expand...
 
a box pops up. in the title bar of the window it states: Microsoft Office
Outlook: the operation failed. thoughts?

Russ Valentine said:
That doesn't sound like an Outlook error. Was this your mail server that
sent the error?
--
Russ Valentine
[MVP-Outlook]
CDB said:
error message said "operational failure"

Russ Valentine said:
So what was the error message? Don't you think you should at least tell
us
that much?
--
Russ Valentine
[MVP-Outlook]
I am using Outlook 2003 and I am sending an email to a large amount of
recipients. Distribution lists can become cumbersome and have maximum
size
limits. I have learned that there is a way to send an email by
category.
If
I label all my contacts that I want to email as a certain category, and
then
view those contacts by category, I can go into the "Action" tab and
send
an
email to all of them. Is there a limit to the number of contacts that
Outlook can populate into an email when sending email by category? I
received an error message.

Here are specific directions as to what I am doing:
Use Contact Categories as Distribution Lists in Outlook
To create a distribution or mailing list with categories in Outlook:

Go to Contacts in Outlook.
Highlight all contacts you want to add to your new distribution list.
To add people not yet in your Outlook contacts, create them first using
Ctrl-N.
Click the Categorize toolbar button.
Select All Categories... from the drop-down menu.
Click New....
Type the distribution list's desired name (e.g.
"Friends and Family (List)").
Choose None from the Color: drop-down menu.
Click OK.
Click OK again after you have verified the new category is checked.
To add new members later, assign to them the appropriate category
individually.

Send a Message To Your Category Distribution List
To compose a new message or meeting request to all members of the
category-run distribution list:

Go to Contacts in Outlook.
Select View | Current View | By Category from the menu.
Click the desired list category's heading.
Select Actions | New Message to Contact
Click OK if Outlook notifies you that your action will apply to all
items
in
the group.
Click to expand...
Click to expand...
Click to expand...
 
Not without a more accurate description of the error message. Sending to
multiple recipients is problematic for most mail servers. A merge to
electronic mail is a far better approach.
--
Russ Valentine
[MVP-Outlook]
CDB said:
a box pops up. in the title bar of the window it states: Microsoft Office
Outlook: the operation failed. thoughts?

Russ Valentine said:
That doesn't sound like an Outlook error. Was this your mail server that
sent the error?
--
Russ Valentine
[MVP-Outlook]
CDB said:
error message said "operational failure"

:

So what was the error message? Don't you think you should at least
tell
us
that much?
--
Russ Valentine
[MVP-Outlook]
I am using Outlook 2003 and I am sending an email to a large amount
of
recipients. Distribution lists can become cumbersome and have
maximum
size
limits. I have learned that there is a way to send an email by
category.
If
I label all my contacts that I want to email as a certain category,
and
then
view those contacts by category, I can go into the "Action" tab and
send
an
email to all of them. Is there a limit to the number of contacts
that
Outlook can populate into an email when sending email by category?
I
received an error message.

Here are specific directions as to what I am doing:
Use Contact Categories as Distribution Lists in Outlook
To create a distribution or mailing list with categories in Outlook:

Go to Contacts in Outlook.
Highlight all contacts you want to add to your new distribution
list.
To add people not yet in your Outlook contacts, create them first
using
Ctrl-N.
Click the Categorize toolbar button.
Select All Categories... from the drop-down menu.
Click New....
Type the distribution list's desired name (e.g.
"Friends and Family (List)").
Choose None from the Color: drop-down menu.
Click OK.
Click OK again after you have verified the new category is checked.
To add new members later, assign to them the appropriate category
individually.

Send a Message To Your Category Distribution List
To compose a new message or meeting request to all members of the
category-run distribution list:

Go to Contacts in Outlook.
Select View | Current View | By Category from the menu.
Click the desired list category's heading.
Select Actions | New Message to Contact
Click OK if Outlook notifies you that your action will apply to all
items
in
the group.
Click to expand...
Click to expand...
Click to expand...
 
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