E-mailing presentations and file size

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Guest

I usually mail presentations on CD, but have had some emergencies.

Anyone have any luck emailing large 7 MB powerpoint presentatons? Is there any way to make them smaller??
 
First off, it is always a good idea to zip up the presentation before
e-mailing. As far as reducing the file size, only real way to do it might
have to do with how your graphics were entered (assuming you have a lot of
them). Did you "Copy" and "Paste" them in? If so, this will seriously
bloat your file size. It is always best to paste the image into a graphics
program, like Photo Editor, save it as a JPG, then insert the picture on
your slide.

Bill Foley
www.pttinc.com
Peg said:
I usually mail presentations on CD, but have had some emergencies.

Anyone have any luck emailing large 7 MB powerpoint presentatons? Is
Click to expand...
there any way to make them smaller??
 
Actually, I used PPT to insert the photos from Clipart. There were no scanned photos

Zipping only took the file from 7.6 to 7.2. Pack up and go was useless in reducing the size of the file
 
[CRITICAL UPDATE - Anyone using Office 2003 should install the critical
update as soon as possible. From PowerPoint, choose "Help -> Check for
Updates".]

Hello,

PowerPoint 2002 and PowerPoint 2003 provide an image optimization feature
(choose "Compress Picture" from the Picture toolbar), but other kinds of
optimizations (including lossy conversion of OLE objects, removal of hidden
objects, etc.) are not provided through it's user interface (and even
determining which content might be a candidate for optimization can be
difficult). You might also want to turn off the Allow Fast Saves feature
(Tools -> Options) which, as it's name implies, decreases the average time
to save a presentation, but does it at the expense of file size
(presentations files can be much larger than needed).

NOTE: Once a presentation has been optimized PKZip or Pack and Go (and
other compression utilities) will not provide any significant reduction in
size since the PowerPoint file format is already highly compressed (PPT 97
and later).

If you (or anyone else reading this message) think that PowerPoint should
provide better content management tools for finding, changing, replacing,
deleting, OPTIMIZING, etc. linked, embedded, and native content (without
have to resort to VBA or 3rd party add-ins), don't forget to send your
feedback (in YOUR OWN WORDS, please) to Microsoft at:

http://register.microsoft.com/mswish/suggestion.asp

As with all product suggestions, it's important that you not just state
your wish but also WHY it is important to you that your product suggestion
be implemented by Microsoft. Microsoft receives thousands of product
suggestions every day and we read each one but, in any given product
development cycle, there are only sufficient resources to address the ones
that are most important to our customers so take the extra time to state
your case as clearly and completely as possible.

IMPORTANT: Each submission should be a single suggestion (not a list of
suggestions)

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

This posting is provided "AS IS" with no warranties, and confers no rights.
Use of any included script samples are subject to the terms specified at
http://www.microsoft.com/info/cpyright.htm
 
Peg said:
I usually mail presentations on CD, but have had some emergencies.

Anyone have any luck emailing large 7 MB powerpoint presentatons? Is there any way to make them smaller??
Click to expand...

PKZip and similar tools do little to reduce the size of PPT files --
and add an extra layer of complexity for the person who has to unzip
the file. In addition to the suggestions already made, I suggest you
try Impact POINTLess, a software add-in for PowerPoint that optimizes
PPT files and renders them as native PowerPoint files -- with the .ppt
file extension -- so they can be shared with, opened, viewed and
edited by anyone using PowerPoint.

POINTLess is simple and fast, and can in some cases, dramatically
reduces the size of your files. It plugs right into PowerPoint -- an
IMHO it is far more intuitive than the compression utility that comes
burried on the picture tool bar in PPT 2002 & 2003.

Impact offers a free evaluation version of the software from its Web
site: www.impactlabs.com/pointless.

Happy Holidays,

Skribbi
 
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