E-mail to all contacts in a category

[Guest]

I have set up several categories within Contacts. How do I send an e-mail to all contacts in a catergory without having to set up a separate distribution list? I really don't want to have to continually update the distribution list when I add/delete/change someone in the category list.

In your reply please don't assume I know anything...!

Thanks,

 

[Russ Valentine [MVP-Outlook]]

View your Contacts Folder By Category
Select a Category Header
Actions > New Message to Contact
--
Russ Valentine
[MVP-Outlook]

I have set up several categories within Contacts. How do I send an e-mail

to all contacts in a catergory without having to set up a separate
distribution list? I really don't want to have to continually update the
distribution list when I add/delete/change someone in the category list.

 

[Guest]

Thanks so much. I was trying to make it SO complicated!
--
Anne

View your Contacts Folder By Category
Select a Category Header
Actions > New Message to Contact
--
Russ Valentine
[MVP-Outlook]

I have set up several categories within Contacts. How do I send an e-mail

to all contacts in a catergory without having to set up a separate
distribution list? I really don't want to have to continually update the
distribution list when I add/delete/change someone in the category list.

In your reply please don't assume I know anything...!

Thanks,

 

[Guest]

Russ:
I had the same question as Anne. I followed your instructions, but when I click on the "Actions" menu, almost all of the Actions are greyed out (i.e. inactive), including the "New Message to Contact" action. Now what?
Thanks
Jim

View your Contacts Folder By Category
Select a Category Header
Actions > New Message to Contact
--
Russ Valentine
[MVP-Outlook]

I have set up several categories within Contacts. How do I send an e-mail

to all contacts in a catergory without having to set up a separate
distribution list? I really don't want to have to continually update the
distribution list when I add/delete/change someone in the category list.

In your reply please don't assume I know anything...!

Thanks,

 

[Russ Valentine [MVP-Outlook]]

In what view and with what selected?
--
Russ Valentine
[MVP-Outlook]

Russ:
I had the same question as Anne. I followed your instructions, but when I

click on the "Actions" menu, almost all of the Actions are greyed out (i.e.
inactive), including the "New Message to Contact" action. Now what?

Thanks
Jim

View your Contacts Folder By Category
Select a Category Header
Actions > New Message to Contact
--
Russ Valentine
[MVP-Outlook]

I have set up several categories within Contacts. How do I send an

e-mail
to all contacts in a catergory without having to set up a separate
distribution list? I really don't want to have to continually update the
distribution list when I add/delete/change someone in the category list.

In your reply please don't assume I know anything...!

Thanks,

 

[Guest]

Business Contact Mgr
Business Contacts in BCM
View: By Category (the "Current View" radio button)

Then I click on the header for the desired Category, and click Actions at the top of the screen, but all of the actions except New Business Contact, Call Contact, and Forward as vCard are all greyed out.

I even have one Category with only one member in that category. If I click on the Category header, all the options are greyed out as described above. If I click on the individual contact directly, all the options are active.

In what view and with what selected?
--
Russ Valentine
[MVP-Outlook]

Russ:
I had the same question as Anne. I followed your instructions, but when I

click on the "Actions" menu, almost all of the Actions are greyed out (i.e.
inactive), including the "New Message to Contact" action. Now what?

Thanks
Jim

View your Contacts Folder By Category
Select a Category Header
Actions > New Message to Contact
--
Russ Valentine
[MVP-Outlook]
I have set up several categories within Contacts. How do I send an e-mail
to all contacts in a catergory without having to set up a separate
distribution list? I really don't want to have to continually update the
distribution list when I add/delete/change someone in the category list.

In your reply please don't assume I know anything...!

Thanks,

 

[Russ Valentine [MVP-Outlook]]

Now that you've finally provided accurate information, I'd suggest a new
post that includes all this accurate information. Be sure to put BCM in the
Subject.
I've never used BCM and never plan to.
--
Russ Valentine
[MVP-Outlook]

Business Contact Mgr
Business Contacts in BCM
View: By Category (the "Current View" radio button)

Then I click on the header for the desired Category, and click Actions at

the top of the screen, but all of the actions except New Business Contact,
Call Contact, and Forward as vCard are all greyed out.

I even have one Category with only one member in that category. If I click

In what view and with what selected?
--
Russ Valentine
[MVP-Outlook]

Russ:
I had the same question as Anne. I followed your instructions, but

when I
click on the "Actions" menu, almost all of the Actions are greyed out (i.e.
inactive), including the "New Message to Contact" action. Now what?

Thanks
Jim

:

View your Contacts Folder By Category
Select a Category Header
Actions > New Message to Contact

an
e-mail

to all contacts in a catergory without having to set up a separate
distribution list? I really don't want to have to continually

update
the

distribution list when I add/delete/change someone in the category list.

In your reply please don't assume I know anything...!

Thanks,

[/QUOTE]

 

[Guest]

Sorry. I'm a relative newcomer to Outlook. Didn't realize that "plain" outlook and BCM were so different. So this leads to 2 questions:
1. Are you saying that clicking on the Category to send a mass mailing is not a feature of BCM?
2. Why are you so negative about BCM?
Thanks

Now that you've finally provided accurate information, I'd suggest a new
post that includes all this accurate information. Be sure to put BCM in the
Subject.
I've never used BCM and never plan to.
--
Russ Valentine
[MVP-Outlook]

Business Contact Mgr
Business Contacts in BCM
View: By Category (the "Current View" radio button)

Then I click on the header for the desired Category, and click Actions at

the top of the screen, but all of the actions except New Business Contact,
Call Contact, and Forward as vCard are all greyed out.

I even have one Category with only one member in that category. If I click

In what view and with what selected?
--
Russ Valentine
[MVP-Outlook]
Russ:
I had the same question as Anne. I followed your instructions, but when I
click on the "Actions" menu, almost all of the Actions are greyed out (i.e.
inactive), including the "New Message to Contact" action. Now what?
Thanks
Jim

:

View your Contacts Folder By Category
Select a Category Header
Actions > New Message to Contact
--
Russ Valentine
[MVP-Outlook]
I have set up several categories within Contacts. How do I send an
e-mail
to all contacts in a catergory without having to set up a separate
distribution list? I really don't want to have to continually update
the
distribution list when I add/delete/change someone in the category list.

In your reply please don't assume I know anything...!

Thanks,

[/QUOTE]

 

[Russ Valentine [MVP-Outlook]]

No. I would fully expect BCM to have the ability to send to a Category just
like Outlook does. I'm just saying that I've never used it and so have no
way to troubleshoot its problems. I have never seen the problem you are
describing when using the Outlook Contacts Folder. I'm not negative on BCM.
I just don't have a need for it and have no time to play with it.
--
Russ Valentine
[MVP-Outlook]

Sorry. I'm a relative newcomer to Outlook. Didn't realize that "plain"

outlook and BCM were so different. So this leads to 2 questions:

1. Are you saying that clicking on the Category to send a mass mailing is not a feature of BCM?
2. Why are you so negative about BCM?
Thanks

Now that you've finally provided accurate information, I'd suggest a new
post that includes all this accurate information. Be sure to put BCM in the
Subject.
I've never used BCM and never plan to.
--
Russ Valentine
[MVP-Outlook]

Business Contact Mgr
Business Contacts in BCM
View: By Category (the "Current View" radio button)

Then I click on the header for the desired Category, and click Actions

at
the top of the screen, but all of the actions except New Business Contact,
Call Contact, and Forward as vCard are all greyed out.

I even have one Category with only one member in that category. If I

click
on the Category header, all the options are greyed out as described above.
If I click on the individual contact directly, all the options are active.

:

In what view and with what selected?
--
Russ Valentine
[MVP-Outlook]
Russ:
I had the same question as Anne. I followed your instructions, but when I
click on the "Actions" menu, almost all of the Actions are greyed

out
(i.e.

inactive), including the "New Message to Contact" action. Now what?
Thanks
Jim

:

View your Contacts Folder By Category
Select a Category Header
Actions > New Message to Contact

send
an

e-mail
to all contacts in a catergory without having to set up a separate
distribution list? I really don't want to have to continually update
the
distribution list when I add/delete/change someone in the

category
list.

In your reply please don't assume I know anything...!

Thanks,