drop-down list - multiple lines per selection

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

I am trying to create a drop down list that has about 5 options, each with
about 11 lines of text. Additionally, the last few lines of text are
indented.

can this be done, and if so, does the document have to be protected to use
the drop-down list?

I am using MS Office XP Small Business with Word 2002, although other users
with different versions will access this document.
 
No, it can't be done. The dropdown form field allows only one line per
entry.

If each entry can be given a meaningful name, you may be able to store
the multiline entries as AutoText and use an AutoTextList field. See
http://www.word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.
 
Jay,

Thanks for your help. I tried it and it seems to be working well on my own
computer. But when others try to use it, they don't have the same list.
They have a big default list from MS Word.

How can I get the Auto Text List to travel with the document, so any user in
my company will see it?
 
AutoText entries can't be stored in documents, only in templates. If you can
arrange to have one template that all the users can access, such as in a
network shared folder, or by creating the form in a template instead of as a
document, then the AutoTextList scheme can be made to work. Otherwise, go
with Graham's suggestion.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
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