Documents change after emailed. Why?

  • Thread starter Thread starter Sean
  • Start date Start date
S

Sean

After I finish a word document and print it, it looks
perfect. Then when I email it out, the document no longer
look sthe same to those I sent it to. Columns, indents,
and everything is all over the place making it
unreadable. How can I fix this? Any help would be
appreciated. Thanks!
 
Hi Sean,
After I finish a word document and print it, it looks
perfect. Then when I email it out, the document no longer
look sthe same to those I sent it to.
Click to expand...
If you're just sending it as an email, and not as an
attachment, then this isn't surprising.

Emails don't send a Word document in Word Document file
format, they have to convert it into HTML. And the HTML has
to be a version that all email programs can read. Not
everything you can do in a Word document has an equivalent in
HTML.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jan
24 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any follow
question or reply in the newsgroup and not by e-mail :-)
 
And even if you're sending a .doc file as an attachment, it may look
different on someone else's system (see
http://www.mvps.org/word/FAQs/Formatting/TextReflow.htm). If you want the
user to see exactly what you see, you need a PDF.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
No, I send it as an attachment. The document is perfect
on my screen and unreadable on everyone else's. I got
advice to try to change it to a pdf but that didn't help
at all but I didn't understand it either. It just is
frustrating that there is no reason it doesn't work, yet
it doesn't work.
 
Hi Sean,
No, I send it as an attachment. The document is perfect
on my screen and unreadable on everyone else's.

Columns, indents,
and everything is all over the place making it
unreadable.
Click to expand...
How did you set up the layout (column, indents)? Did you
use the spacebar? Tabs? proper paragraph indents? Tables?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update
Jan 24 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any
follow question or reply in the newsgroup and not by e-mail
:-)
 
He'rs a laternate method, first off know this, Word files can not preserve embeded images when moved to a different system. Unless you save it as .dot. At least in my experience, So go to File-> Save as -> and choos e .dot from the drop down mineu, if thay have word they should be able to open it and the information should be intact format wise

for PDF you need a progrm that can convert word to .pdf, search google
 
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