document layout problems

  • Thread starter Thread starter Matt
  • Start date Start date
M

Matt

My wife has Office 2000 on her computer at home and we have Office Pro
2000 at work (both with all patches/updates installed) so I'm assuming
that both versions of word are close if not exactly the same. So why is
it that when she lays out her resume at home and then emails me the file
the entire layout has shifted and I have to spend 20 minutes readjusting
everything? I could understand if the preview had problems because
we're on different monitors, but the problems remain when I print.
 
You are probably using different print drivers. You have different printers
at home and work I am betting.

Fay
 
Well we definitely have different printers but would this effect the
layout when I initially open the document? I would think that the
layout would stay the same from computer to computer.
 
Hi Matt

No, Fay is right - Word always reflows the text to match the current printer
driver (and settings).

If you are planning to send the resume out in Word format, this should give
you warning that what you see is not necessarily what the recipients will
see! The 'correct' answer to this problem is send as PDF, but unfortunately
sending in Word format has become the norm.

You can reduce the problem by using commonly available fonts such as Arial
and by arranging the text to flow 'sensibly' - for instance, by making sure
headings are 'keep with next'. Also make sure the document compatibility
options don't have 'Use printer metrics' checked. Conversely, attempting to
break lines and pages manually is almost certainly doomed to failure, unless
you break very short.
 
Far from reality I'm afraid. Word interrogates the current printer driver in
order to format the document. A simple plan, provided both machines are
running the same operating system and have the same font outlines (which
will also affect layout) is to install the Work printer driver on the home
machine (the printer itself doesn't have to be present).
 
Thanks for the tips. I never would have imagined that the onscreen
layout adjusted for the printer profile, but I guess it makes sense! I
agree that PDF is the only way to go when sending out a digital file,
but unfortunately Acrobat is a bit out of my current price range.

Maybe after my wife gets a job....

Thanks again Margaret & Fay!!
 
There are some free pdf options available via links on the favourites page
of my web site.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
Graham Mayor - Word MVP
E-mail (e-mail address removed)
Web site www.gmayor.com
Word MVP web site www.mvps.org/word
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
 
Matt

Try PDF995 suite (only $19): we are trialling it at work and we are
delighted with the speed it converts and the PDF file size. I couldn't
recommend it more highly.

--
Terry Farrell - Word MVP
http://www.mvps.org/word/

Thanks for the tips. I never would have imagined that the onscreen
layout adjusted for the printer profile, but I guess it makes sense! I
agree that PDF is the only way to go when sending out a digital file,
but unfortunately Acrobat is a bit out of my current price range.

Maybe after my wife gets a job....

Thanks again Margaret & Fay!!
 
thanks, I'll give it a shot!

TF said:
Matt

Try PDF995 suite (only $19): we are trialling it at work and we are
delighted with the speed it converts and the PDF file size. I couldn't
recommend it more highly.

--
Terry Farrell - Word MVP
http://www.mvps.org/word/

Thanks for the tips. I never would have imagined that the onscreen
layout adjusted for the printer profile, but I guess it makes sense! I
agree that PDF is the only way to go when sending out a digital file,
but unfortunately Acrobat is a bit out of my current price range.

Maybe after my wife gets a job....

Thanks again Margaret & Fay!!


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