Dividing Distribution List

  • Thread starter Thread starter Theresa
  • Start date Start date
T

Theresa

According to the MS online help all I need to do to divide a distribution
list is to copy it, adjust entries, and repaste it back into Contacts folder.
I followed all the steps but when I tried to copy the new DL I receive the
message 'Clip board can not handle this type of data'. Therefore I can not
copy it back to the contact folder. What has gone wrong? [I can open the file
happily with the normal D/click or open command]. How else can I get the
adjusted DL to appear in the contacts folder?
 
How are you copying the DL, and where?
You don't copy DL's. You copy the members.
Post the reference you are using.
 
According to the MS online help all I need to do to divide a distribution
list is to copy it, adjust entries, and repaste it back into Contacts
folder.
I followed all the steps but when I tried to copy the new DL I receive the
message 'Clip board can not handle this type of data'. Therefore I can not
copy it back to the contact folder. What has gone wrong? [I can open the
file
happily with the normal D/click or open command]. How else can I get the
adjusted DL to appear in the contacts folder?
Click to expand...

In the Contacts folder, right-click the DL you wish to copy, drag it a
little way, then release tjhe mouse button. Choose "Copy".
 
Brian,
I have a related question. I use Outlook 2007 and want to divide one DL into
several smaller DLs. The advice you gave below doesn't seem appropriate for
Outlook 2007. I can't move an existing DL and when I R click, copy is not an
option.
Any feedback is greatly appreciated.
Thank you!

By the way - where do I go to post my own question? I haven't found that
particular link on the Microsoft Discussion groups website.


Brian Tillman said:
According to the MS online help all I need to do to divide a distribution
list is to copy it, adjust entries, and repaste it back into Contacts
folder.
I followed all the steps but when I tried to copy the new DL I receive the
message 'Clip board can not handle this type of data'. Therefore I can not
copy it back to the contact folder. What has gone wrong? [I can open the
file
happily with the normal D/click or open command]. How else can I get the
adjusted DL to appear in the contacts folder?
Click to expand...

In the Contacts folder, right-click the DL you wish to copy, drag it a
little way, then release tjhe mouse button. Choose "Copy".
Click to expand...
 
There's no built-in mechanismn to copy items from a DL. You'd have to code
that youself, e.g. with VBA.

--
Best regards
Michael Bauer - MVP Outlook

: Outlook Categories? Category Manager Is Your Tool
: VBOffice Reporter for Data Analysis & Reporting
: <http://www.vboffice.net/product.html?pub=6&lang=en>


Am Tue, 16 Dec 2008 12:53:02 -0800 schrieb radar9628:
Brian,
I have a related question. I use Outlook 2007 and want to divide one DL into
several smaller DLs. The advice you gave below doesn't seem appropriate for
Outlook 2007. I can't move an existing DL and when I R click, copy is not an
option.
Any feedback is greatly appreciated.
Thank you!

By the way - where do I go to post my own question? I haven't found that
particular link on the Microsoft Discussion groups website.


Brian Tillman said:
According to the MS online help all I need to do to divide a distribution
list is to copy it, adjust entries, and repaste it back into Contacts
folder.
I followed all the steps but when I tried to copy the new DL I receive the
message 'Clip board can not handle this type of data'. Therefore I can not
copy it back to the contact folder. What has gone wrong? [I can open the
file
happily with the normal D/click or open command]. How else can I get the
adjusted DL to appear in the contacts folder?
Click to expand...

In the Contacts folder, right-click the DL you wish to copy, drag it a
little way, then release tjhe mouse button. Choose "Copy".
Click to expand...
Click to expand...
 
I have a related question. I use Outlook 2007 and want to divide one DL
into
several smaller DLs. The advice you gave below doesn't seem appropriate
for
Outlook 2007. I can't move an existing DL and when I R click, copy is not
an
option.
Click to expand...

Hmm. It should be. I'll try it at home where I have my OL 2007 system.
By the way - where do I go to post my own question? I haven't found that
particular link on the Microsoft Discussion groups website.
Click to expand...

Use a real newsreader, like Outlook Express.
nntp://msnews.microsoft.com/microsoft.public.outlook.contacts
 
R click and copy works the same in Outlook 2007 as long as it's done within
one of the Contacts Folder views.
 
Brian, my understanding of the question was how to copy addresses from one
DL to another one. How do you do that?

--
Best regards
Michael Bauer - MVP Outlook

: Outlook Categories? Category Manager Is Your Tool
: VBOffice Reporter for Data Analysis & Reporting
: <http://www.vboffice.net/product.html?pub=6&lang=en>


Am Wed, 17 Dec 2008 09:20:05 -0500 schrieb Brian Tillman [MVP - Outlook]:
 
Brian, my understanding of the question was how to copy addresses from one
DL to another one. How do you do that?
Click to expand...

I interpret the original question as "how do I split a large DL into several
smaller ones".
 
I have a related question. I use Outlook 2007 and want to divide one DL
into
several smaller DLs. The advice you gave below doesn't seem appropriate
for
Outlook 2007. I can't move an existing DL and when I R click, copy is not
an
option.
Click to expand...

I tested it and it still works as it always has. You are looking in the
Contacts folder, correct?
 
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