Distribution lists in alphabetical surname order

  • Thread starter Thread starter Blacktom
  • Start date Start date
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Blacktom

I have a Contacts file containing hundreds of names, and I need to produce a
series of distribution lists, one each for surnames starting with each letter
of the alphabet i.e. Distribution list A (surnames beginning with A),
Distribution list B (surnames beginning with B) etc. But the 'Select Members'
dialogue box in the Distribution list only seems capable of displaying names
in first name order, making it impossible to do this without painstakingly
going through hundreds of names and picking out the right ones. Is there a
way around this?
 
Assuming the FileAs is last, first, you need to change the address book
settings - http://www.slipstick.com/tutorials/contacts/contacts.htm - shown
in last screenshot.

Or create a custom view in contacts with just the display name and email
address fields and copy and paste into a DL. See
http://www.outlook-tips.net/howto/copy_data.htm.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

New Poll: What type of email account is your main account?
http://forums.slipstick.com/showthread.php?t=42402
 
The custom view solution works for me - many thanks!

Diane Poremsky said:
Assuming the FileAs is last, first, you need to change the address book
settings - http://www.slipstick.com/tutorials/contacts/contacts.htm - shown
in last screenshot.

Or create a custom view in contacts with just the display name and email
address fields and copy and paste into a DL. See
http://www.outlook-tips.net/howto/copy_data.htm.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

New Poll: What type of email account is your main account?
http://forums.slipstick.com/showthread.php?t=42402


Blacktom said:
I have a Contacts file containing hundreds of names, and I need to produce
a
series of distribution lists, one each for surnames starting with each
letter
of the alphabet i.e. Distribution list A (surnames beginning with A),
Distribution list B (surnames beginning with B) etc. But the 'Select
Members'
dialogue box in the Distribution list only seems capable of displaying
names
in first name order, making it impossible to do this without painstakingly
going through hundreds of names and picking out the right ones. Is there a
way around this?
Click to expand...
Click to expand...
 
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