distribution list or group?

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

I have 2 seperate groups of contacts. I will need to send to both groups
individually and sometimes to both at the same time. What is the best way to
set up my contact folder?
 
If I were in your Capezios, I'd set up two distribution lists so that you can
easily send to one group or both without having to select individuals each
time.

-BB,
MCP, MCSE
 
I wouldn't, for the following reasons:

1) If a user changes addresses, you have to update the DL as well as the contact. Will you remember to do that?

2) If you send to two DLs, any people on both may get the message twice.

I'd mark people with categories instead. That way, you can use a view filter for categories Red or Green and get one list of everyone who is on one or the other. You can then select contacts and perform a mail merge to send individual email messages that will be more likely to pass a spam filter than with a DL sent Bcc.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
We usually avoid DL's at all costs. They are unreliable, featureless and
inflexible.
The more reliable ways to group Contacts are Categories or separate Contact
Subfolders. Which will work better for you depends on your needs. Read this
comparison of these options here:
http://www.slipstick.com/contacts/oloabcat.htm
 
To follow up on this discussion - I need to send newsletters and notices to
people who are on my email list, however I also need to send newsletters to
people who do NOT have email. Right now, I have the email people in Outlook
and I use Filemaker Pro for the snail mail folks.

Can I put both groups into Outlook in categories, one email, one not, and
then use the mail merge in Outlook to send to the people who do not have
email?

It would be so much easier if I had both lists in the same place for ease of
checking duplicates and changes, but I didn't know whether I could print
labels from Outlook.

TIA
--
Donna in Idaho
Website: www.LinusIdaho.org

Russ Valentine said:
We usually avoid DL's at all costs. They are unreliable, featureless and
inflexible.
The more reliable ways to group Contacts are Categories or separate
Contact Subfolders. Which will work better for you depends on your needs.
Read this comparison of these options here:
http://www.slipstick.com/contacts/oloabcat.htm
--
Russ Valentine
[MVP-Outlook]
Booger_Boy said:
If I were in your Capezios, I'd set up two distribution lists so that you
can
easily send to one group or both without having to select individuals
each
time.

-BB,
MCP, MCSE
Click to expand...
Click to expand...
 
Forgot - using Outlook 2003
--
Donna in Idaho

Website: www.LinusIdaho.org


To follow up on this discussion - I need to send newsletters and notices
to people who are on my email list, however I also need to send
newsletters to people who do NOT have email. Right now, I have the email
people in Outlook and I use Filemaker Pro for the snail mail folks.

Can I put both groups into Outlook in categories, one email, one not, and
then use the mail merge in Outlook to send to the people who do not have
email?

It would be so much easier if I had both lists in the same place for ease
of checking duplicates and changes, but I didn't know whether I could
print labels from Outlook.

TIA
--
Donna in Idaho
Website: www.LinusIdaho.org

Russ Valentine said:
We usually avoid DL's at all costs. They are unreliable, featureless and
inflexible.
The more reliable ways to group Contacts are Categories or separate
Contact Subfolders. Which will work better for you depends on your needs.
Read this comparison of these options here:
http://www.slipstick.com/contacts/oloabcat.htm
--
Russ Valentine
[MVP-Outlook]
Booger_Boy said:
If I were in your Capezios, I'd set up two distribution lists so that
you can
easily send to one group or both without having to select individuals
each
time.

-BB,
MCP, MCSE


:

I have 2 seperate groups of contacts. I will need to send to both
groups
individually and sometimes to both at the same time. What is the best
way to
set up my contact folder?
Click to expand...
Click to expand...
Click to expand...
 
Yes, certainly. You'll just have to do two merges, one to email, one to print.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers



Donna in Idaho said:
To follow up on this discussion - I need to send newsletters and notices to
people who are on my email list, however I also need to send newsletters to
people who do NOT have email. Right now, I have the email people in Outlook
and I use Filemaker Pro for the snail mail folks.

Can I put both groups into Outlook in categories, one email, one not, and
then use the mail merge in Outlook to send to the people who do not have
email?

It would be so much easier if I had both lists in the same place for ease of
checking duplicates and changes, but I didn't know whether I could print
labels from Outlook.

TIA
--
Donna in Idaho
Website: www.LinusIdaho.org

Russ Valentine said:
We usually avoid DL's at all costs. They are unreliable, featureless and
inflexible.
The more reliable ways to group Contacts are Categories or separate
Contact Subfolders. Which will work better for you depends on your needs.
Read this comparison of these options here:
http://www.slipstick.com/contacts/oloabcat.htm
--
Russ Valentine
[MVP-Outlook]
Booger_Boy said:
If I were in your Capezios, I'd set up two distribution lists so that you
can
easily send to one group or both without having to select individuals
each
time.

-BB,
MCP, MCSE


:

I have 2 seperate groups of contacts. I will need to send to both groups
individually and sometimes to both at the same time. What is the best
way to
set up my contact folder?
Click to expand...
Click to expand...
Click to expand...
 
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