Distribution List by Category

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Please can anyone help me with an easy way to create a distribution list
based on contact categories or other contact field, the distribution list
window only allows creation by the distribution list field
 
There is no easy way to do this because creating Categories obviates the
need for DL's. Why do you think you need to do this?
 
If a Category obviates the need of a DL, let me ask:
How can i use any Contacts' category to send an email right from
Outlook to every member of the given category?
(just like a DL)
 
Display by category and then select the category - right click and drag to inbox.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Rod asked:

| If a Category obviates the need of a DL, let me ask:
| How can i use any Contacts' category to send an email right from
| Outlook to every member of the given category?
| (just like a DL)
|
|
|
| On 30 ago, 15:06, "Russ Valentine [MVP-Outlook]" <[email protected]>
| wrote:
|| There is no easy way to do this because creating Categories obviates
|| the
|| need for DL's. Why do you think you need to do this?
|| --
|| Russ Valentine
|| in message
||
|| ||
||
||
||| Please can anyone help me with an easy way to create
||| adistributionlist
||| based on contact categories or other contact field,
||| thedistributionlist
||| window only allows creation by thedistributionlist field- Ocultar
||| texto de la cita -
||
|| - Mostrar texto de la cita -
 
Russ, this is just the advice I needed. Thank you. I found this post after 2
hours of trying to figure out how to make a Distribution List from the
Category field.

I did a test run by selecting a category and sending a message as per your
directions. I noticed the information from the "Display As" field (Firname
Surname + Email Address string) showed in the To: field for all recipients,
but after I checked the same message in my Sent box, only the Firname Surname
was visible in the To: field, each was enclosed in quotes and separated by a
semi colon, e.g. 'John Smith'; 'Mary Jones'; 'Tom Brown'; 'Ray Harp' .

As I'd already included myself in the category, I received a copy of the
email as well. This return copy didn't have the email addresses visible in
the To: field either, only the names in quotes mentioned above. Does this
sound right?

I've been reading many posts in here of people wanting to be rid of the
email address string in the To: field, but from my test, it only seems to be
visible prior to sending the email. If this is right, then I'm happy with
that. To print a hard copy of the email with all those emails addresses in
the headers makes for a larger document.
Lindy

Russ Valentine said:
Or Select the Category > Actions > New Message to Contact
--
Russ Valentine
[MVP-Outlook]
Rod said:
If a Category obviates the need of a DL, let me ask:
How can i use any Contacts' category to send an email right from
Outlook to every member of the given category?
(just like a DL)
Click to expand...
Click to expand...
 
How Outlook configures the Email Display As field varies with each version.
Older versions will show only the familiar name. Current versions show both
the familiar name and email address. In no case is the actual email address
ever hidden, however. --
Russ Valentine
[MVP-Outlook]
Lindy said:
Russ, this is just the advice I needed. Thank you. I found this post after
2
hours of trying to figure out how to make a Distribution List from the
Category field.

I did a test run by selecting a category and sending a message as per your
directions. I noticed the information from the "Display As" field (Firname
Surname + Email Address string) showed in the To: field for all
recipients,
but after I checked the same message in my Sent box, only the Firname
Surname
was visible in the To: field, each was enclosed in quotes and separated by
a
semi colon, e.g. 'John Smith'; 'Mary Jones'; 'Tom Brown'; 'Ray Harp' .

As I'd already included myself in the category, I received a copy of the
email as well. This return copy didn't have the email addresses visible in
the To: field either, only the names in quotes mentioned above. Does this
sound right?

I've been reading many posts in here of people wanting to be rid of the
email address string in the To: field, but from my test, it only seems to
be
visible prior to sending the email. If this is right, then I'm happy with
that. To print a hard copy of the email with all those emails addresses in
the headers makes for a larger document.
Lindy

Russ Valentine said:
Or Select the Category > Actions > New Message to Contact
--
Russ Valentine
[MVP-Outlook]
Rod said:
If a Category obviates the need of a DL, let me ask:
How can i use any Contacts' category to send an email right from
Outlook to every member of the given category?
(just like a DL)



On 30 ago, 15:06, "Russ Valentine [MVP-Outlook]" <[email protected]>
wrote:
There is no easy way to do this because creating Categories obviates
the
need for DL's. Why do you think you need to do this?
--
Russ Valentine
in
message




Please can anyone help me with an easy way to create
adistributionlist
based on contact categories or other contact field,
thedistributionlist
window only allows creation by thedistributionlist field- Ocultar
texto
de la cita -

- Mostrar texto de la cita -
Click to expand...
Click to expand...
Click to expand...
 
I forgot to mention I'm using Outlook 2003. In my Contacts List, under
"Display As" field, it shows Firname Surname and Email Address in the string,
e.g. Mary Jones ([email protected]). This is the same format with all names
in the "Display As" field in my Contact List. What I was meaning is that when
I address a new post using the Category field as per your advice, that the
Firname Surname and Email Address show in the To: field prior to my hitting
Send.

However, after I've sent the email and opened the copy in my Sent box, only
the Firname Surname, e.g. 'Mary Jones' is showing in the To: field. The email
address is not visible in the To: field of the Sent email, though I know it
can be viewed by right-clicking on the name in the To: field and selecting
Outlook Properties.

Sorry to be dragging this out. I really only meant to thank you for your
invaluable help with the many posts I've been exploring in this forum. I've
cut & pasted so many of your hints, trying to teach myself the mysteries of
Outlook.
Lindy


Russ Valentine said:
How Outlook configures the Email Display As field varies with each version.
Older versions will show only the familiar name. Current versions show both
the familiar name and email address. In no case is the actual email address
ever hidden, however. --
Russ Valentine
[MVP-Outlook]
Lindy said:
Russ, this is just the advice I needed. Thank you. I found this post after
2
hours of trying to figure out how to make a Distribution List from the
Category field.

I did a test run by selecting a category and sending a message as per your
directions. I noticed the information from the "Display As" field (Firname
Surname + Email Address string) showed in the To: field for all
recipients,
but after I checked the same message in my Sent box, only the Firname
Surname
was visible in the To: field, each was enclosed in quotes and separated by
a
semi colon, e.g. 'John Smith'; 'Mary Jones'; 'Tom Brown'; 'Ray Harp' .

As I'd already included myself in the category, I received a copy of the
email as well. This return copy didn't have the email addresses visible in
the To: field either, only the names in quotes mentioned above. Does this
sound right?

I've been reading many posts in here of people wanting to be rid of the
email address string in the To: field, but from my test, it only seems to
be
visible prior to sending the email. If this is right, then I'm happy with
that. To print a hard copy of the email with all those emails addresses in
the headers makes for a larger document.
Lindy

Russ Valentine said:
Or Select the Category > Actions > New Message to Contact
--
Russ Valentine
[MVP-Outlook]
If a Category obviates the need of a DL, let me ask:
How can i use any Contacts' category to send an email right from
Outlook to every member of the given category?
(just like a DL)



On 30 ago, 15:06, "Russ Valentine [MVP-Outlook]" <[email protected]>
wrote:
There is no easy way to do this because creating Categories obviates
the
need for DL's. Why do you think you need to do this?
--
Russ Valentine
in
message




Please can anyone help me with an easy way to create
adistributionlist
based on contact categories or other contact field,
thedistributionlist
window only allows creation by thedistributionlist field- Ocultar
texto
de la cita -

- Mostrar texto de la cita -
Click to expand...
Click to expand...
Click to expand...
 
Yes. That's normal. Outlook is not at all consistent in how it displays the
EDA field in the Sent Items Folder. It seems to have more to do with the
version in which the Contact Record was first created rather than the
version in current use.
--
Russ Valentine
[MVP-Outlook]
Lindy said:
I forgot to mention I'm using Outlook 2003. In my Contacts List, under
"Display As" field, it shows Firname Surname and Email Address in the
string,
e.g. Mary Jones ([email protected]). This is the same format with all
names
in the "Display As" field in my Contact List. What I was meaning is that
when
I address a new post using the Category field as per your advice, that the
Firname Surname and Email Address show in the To: field prior to my
hitting
Send.

However, after I've sent the email and opened the copy in my Sent box,
only
the Firname Surname, e.g. 'Mary Jones' is showing in the To: field. The
email
address is not visible in the To: field of the Sent email, though I know
it
can be viewed by right-clicking on the name in the To: field and selecting
Outlook Properties.

Sorry to be dragging this out. I really only meant to thank you for your
invaluable help with the many posts I've been exploring in this forum.
I've
cut & pasted so many of your hints, trying to teach myself the mysteries
of
Outlook.
Lindy


Russ Valentine said:
How Outlook configures the Email Display As field varies with each
version.
Older versions will show only the familiar name. Current versions show
both
the familiar name and email address. In no case is the actual email
address
ever hidden, however. --
Russ Valentine
[MVP-Outlook]
Lindy said:
Russ, this is just the advice I needed. Thank you. I found this post
after
2
hours of trying to figure out how to make a Distribution List from the
Category field.

I did a test run by selecting a category and sending a message as per
your
directions. I noticed the information from the "Display As" field
(Firname
Surname + Email Address string) showed in the To: field for all
recipients,
but after I checked the same message in my Sent box, only the Firname
Surname
was visible in the To: field, each was enclosed in quotes and separated
by
a
semi colon, e.g. 'John Smith'; 'Mary Jones'; 'Tom Brown'; 'Ray Harp' .

As I'd already included myself in the category, I received a copy of
the
email as well. This return copy didn't have the email addresses visible
in
the To: field either, only the names in quotes mentioned above. Does
this
sound right?

I've been reading many posts in here of people wanting to be rid of the
email address string in the To: field, but from my test, it only seems
to
be
visible prior to sending the email. If this is right, then I'm happy
with
that. To print a hard copy of the email with all those emails addresses
in
the headers makes for a larger document.
Lindy

:

Or Select the Category > Actions > New Message to Contact
--
Russ Valentine
[MVP-Outlook]
If a Category obviates the need of a DL, let me ask:
How can i use any Contacts' category to send an email right from
Outlook to every member of the given category?
(just like a DL)



On 30 ago, 15:06, "Russ Valentine [MVP-Outlook]" <[email protected]>
wrote:
There is no easy way to do this because creating Categories
obviates
the
need for DL's. Why do you think you need to do this?
--
Russ Valentine
[MVP-Outlook]"Halibut68" <[email protected]>
wrote
in
message




Please can anyone help me with an easy way to create
adistributionlist
based on contact categories or other contact field,
thedistributionlist
window only allows creation by thedistributionlist field- Ocultar
texto
de la cita -

- Mostrar texto de la cita -
Click to expand...
Click to expand...
Click to expand...
 
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