Display Names in Outlook 2003

[Guest]

Hi All,

I have chosen to display my contacts list emails as the recipients name
only, not with their email address. However, when I create a new message and
pick someone from the list using the To: button, it still displays them with
their email address. (John Doe <[email protected]>)

It will display correctly if I TYPE the name into the To: bar though. (i.e.
John Doe)

I have checked all my contacts and the name is displayed correctly in the
properties box, just not in the To: bar.

Is there any way of fixing this or does anyone know why it happens?

Thanks

Fiona Nelson

 

[Russ Valentine [MVP-Outlook]]

Provide sufficient detail.
How exactly did you chose to "display my contacts list emails as the
recipients name only, not with their email address."
Where exactly did you want this display to occur?

 

[Guest]

Russ,

I went into each contact through the Contacts folder, looked at the display
name field below the email field, deleted the email tag (the
"<[email protected]>" portion) so that the field contained John Doe only.

I want "John Doe" to appear in my To: line, not "John Doe <[email protected]>"

As I said, if I push the To: button and choose a contact from my list then
the name displays incorrectly - it still has the email tag. If I type in the
name then that is all that appears, even when it auto fills to complete the
name for me.

Thanks for any help.

Provide sufficient detail.
How exactly did you chose to "display my contacts list emails as the
recipients name only, not with their email address."
Where exactly did you want this display to occur?
--
Russ Valentine
[MVP-Outlook]

Hi All,

I have chosen to display my contacts list emails as the recipients name
only, not with their email address. However, when I create a new message
and
pick someone from the list using the To: button, it still displays them
with
their email address. (John Doe <[email protected]>)

It will display correctly if I TYPE the name into the To: bar though.
(i.e.
John Doe)

I have checked all my contacts and the name is displayed correctly in the
properties box, just not in the To: bar.

Is there any way of fixing this or does anyone know why it happens?

Thanks

Fiona Nelson

 

[Russ Valentine [MVP-Outlook]]

I'm not sure why you think there is a difference. Recipients will always be
able to see the email address of anyone you put in the To: field.
--
Russ Valentine
[MVP-Outlook]

Russ,

I went into each contact through the Contacts folder, looked at the
display
name field below the email field, deleted the email tag (the
"<[email protected]>" portion) so that the field contained John Doe only.

I want "John Doe" to appear in my To: line, not "John Doe
<[email protected]>"

As I said, if I push the To: button and choose a contact from my list then
the name displays incorrectly - it still has the email tag. If I type in
the
name then that is all that appears, even when it auto fills to complete
the
name for me.

Thanks for any help.

Provide sufficient detail.
How exactly did you chose to "display my contacts list emails as the
recipients name only, not with their email address."
Where exactly did you want this display to occur?
--
Russ Valentine
[MVP-Outlook]

Hi All,

I have chosen to display my contacts list emails as the recipients name
only, not with their email address. However, when I create a new
message
and
pick someone from the list using the To: button, it still displays them
with
their email address. (John Doe <[email protected]>)

It will display correctly if I TYPE the name into the To: bar though.
(i.e.
John Doe)

I have checked all my contacts and the name is displayed correctly in
the
properties box, just not in the To: bar.

Is there any way of fixing this or does anyone know why it happens?

Thanks

Fiona Nelson

 

[Guest]

Russ,

Does it matter to you? I would like to know why it behaves like this.
Isn't that enough? I am curious as to why this happens as earlier versions of
Outlook (which I used extensively) did not seem to display this habit. It
does not matter to me that people can click on someone's name and see their
email details through the properties bar, but I want them "hidden" in the To:
field. It looks neater. It is all about presentation. If I don't want
people to see other people's details I'll send them using BCC.

If you don't know, just say so, or don't reply to the post. If you do know,
then TELL ME! After all, this is a forum for people to ask questions in.

I'm not sure why you think there is a difference. Recipients will always be
able to see the email address of anyone you put in the To: field.
--
Russ Valentine
[MVP-Outlook]

Russ,

I went into each contact through the Contacts folder, looked at the
display
name field below the email field, deleted the email tag (the
"<[email protected]>" portion) so that the field contained John Doe only.

I want "John Doe" to appear in my To: line, not "John Doe
<[email protected]>"

As I said, if I push the To: button and choose a contact from my list then
the name displays incorrectly - it still has the email tag. If I type in
the
name then that is all that appears, even when it auto fills to complete
the
name for me.

Thanks for any help.

Provide sufficient detail.
How exactly did you chose to "display my contacts list emails as the
recipients name only, not with their email address."
Where exactly did you want this display to occur?
--
Russ Valentine
[MVP-Outlook]
Hi All,

I have chosen to display my contacts list emails as the recipients name
only, not with their email address. However, when I create a new
message
and
pick someone from the list using the To: button, it still displays them
with
their email address. (John Doe <[email protected]>)

It will display correctly if I TYPE the name into the To: bar though.
(i.e.
John Doe)

I have checked all my contacts and the name is displayed correctly in
the
properties box, just not in the To: bar.

Is there any way of fixing this or does anyone know why it happens?

Thanks

Fiona Nelson

 

[Robert Thornton]

Why are you being so rude and hateful to Mr. Valentine?

Russ,

Does it matter to you? I would like to know why it behaves like this.
Isn't that enough? I am curious as to why this happens as earlier versions
of
Outlook (which I used extensively) did not seem to display this habit. It
does not matter to me that people can click on someone's name and see
their
email details through the properties bar, but I want them "hidden" in the
To:
field. It looks neater. It is all about presentation. If I don't want
people to see other people's details I'll send them using BCC.

If you don't know, just say so, or don't reply to the post. If you do
know,
then TELL ME! After all, this is a forum for people to ask questions in.

I'm not sure why you think there is a difference. Recipients will always
be
able to see the email address of anyone you put in the To: field.
--
Russ Valentine
[MVP-Outlook]

Russ,

I went into each contact through the Contacts folder, looked at the
display
name field below the email field, deleted the email tag (the
"<[email protected]>" portion) so that the field contained John Doe
only.

I want "John Doe" to appear in my To: line, not "John Doe
<[email protected]>"

As I said, if I push the To: button and choose a contact from my list
then
the name displays incorrectly - it still has the email tag. If I type
in
the
name then that is all that appears, even when it auto fills to complete
the
name for me.

Thanks for any help.

:

Provide sufficient detail.
How exactly did you chose to "display my contacts list emails as the
recipients name only, not with their email address."
Where exactly did you want this display to occur?
--
Russ Valentine
[MVP-Outlook]
message
Hi All,

I have chosen to display my contacts list emails as the recipients
name
only, not with their email address. However, when I create a new
message
and
pick someone from the list using the To: button, it still displays
them
with
their email address. (John Doe <[email protected]>)

It will display correctly if I TYPE the name into the To: bar
though.
(i.e.
John Doe)

I have checked all my contacts and the name is displayed correctly
in
the
properties box, just not in the To: bar.

Is there any way of fixing this or does anyone know why it happens?

Thanks

Fiona Nelson

 

[Guest]

Robert and Russ,

I am sorry for being rude, and I apologise unreservedly.

I did find the answer I received a little dismissive. It seemed to ignore
my question and assume that I was ignorant of what recipients could see in
the To: field of my emails. I understand that Russ cannot possibly know my
level of experience with Outlook, but I would have liked an answer that went
on from his explanation to then say something like "But if you want to keep
the display to the recipients name only then use this method..." Or "Outlook
2003 just does that and we don't know why" Or even "I've never seen this
before, it could be something you need to ask your administrator". I would
like to know because I like to know these things. If there's a work around I
can use, I'd like to know. If there's not, then I'd like to know that as
well, so I can stop trying to figure it out.

In my experience of earlier versions of Outlook, the recipients can only see
the names listed on the email. They need to actually go through the email
properties on each to find out the actual address (right click on name,
properties). If this original message is then forwarded to others, the
names in the original To: list become merely a list, and only the new
recipients can have their email addresses seen. Unfortunately not everyone
remembers to remove the original list of recipients, so if their tags are
displayed as part of the "display name" then anyone who receives subsequent
forwardings of the message can also see it. Something that we are always
advised to avoid.

I think it is also is a bit wierd that if I use the button and choose from
the list, it displays everything, but if I just type in the name it displays
only the name.

Again, I apologise for my earlier rudeness. I do value the help I get from
this and other microsoft forums, even if it doesn't seem like it.

Fiona

Why are you being so rude and hateful to Mr. Valentine?

Russ,

Does it matter to you? I would like to know why it behaves like this.
Isn't that enough? I am curious as to why this happens as earlier versions
of
Outlook (which I used extensively) did not seem to display this habit. It
does not matter to me that people can click on someone's name and see
their
email details through the properties bar, but I want them "hidden" in the
To:
field. It looks neater. It is all about presentation. If I don't want
people to see other people's details I'll send them using BCC.

If you don't know, just say so, or don't reply to the post. If you do
know,
then TELL ME! After all, this is a forum for people to ask questions in.

I'm not sure why you think there is a difference. Recipients will always
be
able to see the email address of anyone you put in the To: field.
--
Russ Valentine
[MVP-Outlook]
Russ,

I went into each contact through the Contacts folder, looked at the
display
name field below the email field, deleted the email tag (the
"<[email protected]>" portion) so that the field contained John Doe
only.

I want "John Doe" to appear in my To: line, not "John Doe
<[email protected]>"

As I said, if I push the To: button and choose a contact from my list
then
the name displays incorrectly - it still has the email tag. If I type
in
the
name then that is all that appears, even when it auto fills to complete
the
name for me.

Thanks for any help.

:

Provide sufficient detail.
How exactly did you chose to "display my contacts list emails as the
recipients name only, not with their email address."
Where exactly did you want this display to occur?
--
Russ Valentine
[MVP-Outlook]
message
Hi All,

I have chosen to display my contacts list emails as the recipients
name
only, not with their email address. However, when I create a new
message
and
pick someone from the list using the To: button, it still displays
them
with
their email address. (John Doe <[email protected]>)

It will display correctly if I TYPE the name into the To: bar
though.
(i.e.
John Doe)

I have checked all my contacts and the name is displayed correctly
in
the
properties box, just not in the To: bar.

Is there any way of fixing this or does anyone know why it happens?

Thanks

Fiona Nelson

 

[Russ Valentine [MVP-Outlook]]

I was only trying to drill down into this a bit further to understand what
you were trying to achieve so that I could figure out a workaround for you.

I cannot give you the simple answer that you demand. What appears in the To:
field varies greatly according to the precise method by which you are
entering the address, your Outlook version, your information store, whether
you are replying or starting a new message, and whether you are using
autocompletion or autoresolution.

In the final analysis, because what appears in the To: field is of so little
consequence we really haven't spent much time trying to figure out all these
algorithms. As soon as we do, another Outlook version comes along and it
changes again. Moreover, what the recipient sees may or may not reflect what
the sender sees in the To: field because it may depend on their email server
or software as well.
--
Russ Valentine
[MVP-Outlook]

Russ,

Does it matter to you? I would like to know why it behaves like this.
Isn't that enough? I am curious as to why this happens as earlier versions
of
Outlook (which I used extensively) did not seem to display this habit. It
does not matter to me that people can click on someone's name and see
their
email details through the properties bar, but I want them "hidden" in the
To:
field. It looks neater. It is all about presentation. If I don't want
people to see other people's details I'll send them using BCC.

If you don't know, just say so, or don't reply to the post. If you do
know,
then TELL ME! After all, this is a forum for people to ask questions in.

I'm not sure why you think there is a difference. Recipients will always
be
able to see the email address of anyone you put in the To: field.
--
Russ Valentine
[MVP-Outlook]

Russ,

I went into each contact through the Contacts folder, looked at the
display
name field below the email field, deleted the email tag (the
"<[email protected]>" portion) so that the field contained John Doe
only.

I want "John Doe" to appear in my To: line, not "John Doe
<[email protected]>"

As I said, if I push the To: button and choose a contact from my list
then
the name displays incorrectly - it still has the email tag. If I type
in
the
name then that is all that appears, even when it auto fills to complete
the
name for me.

Thanks for any help.

:

Provide sufficient detail.
How exactly did you chose to "display my contacts list emails as the
recipients name only, not with their email address."
Where exactly did you want this display to occur?
--
Russ Valentine
[MVP-Outlook]
message
Hi All,

I have chosen to display my contacts list emails as the recipients
name
only, not with their email address. However, when I create a new
message
and
pick someone from the list using the To: button, it still displays
them
with
their email address. (John Doe <[email protected]>)

It will display correctly if I TYPE the name into the To: bar
though.
(i.e.
John Doe)

I have checked all my contacts and the name is displayed correctly
in
the
properties box, just not in the To: bar.

Is there any way of fixing this or does anyone know why it happens?

Thanks

Fiona Nelson

 

[Guest]

Russ,

I do apologise for my rudeness and for my misudnerstanding of your reply. I
would like to thank you for your answer even though I was rude. You
certainly had every right to treat my trollish behaviour in the way it
deserved - by ignoring it.
You are a true gentleman.

Fiona Nelson

I was only trying to drill down into this a bit further to understand what
you were trying to achieve so that I could figure out a workaround for you.

I cannot give you the simple answer that you demand. What appears in the To:
field varies greatly according to the precise method by which you are
entering the address, your Outlook version, your information store, whether
you are replying or starting a new message, and whether you are using
autocompletion or autoresolution.

In the final analysis, because what appears in the To: field is of so little
consequence we really haven't spent much time trying to figure out all these
algorithms. As soon as we do, another Outlook version comes along and it
changes again. Moreover, what the recipient sees may or may not reflect what
the sender sees in the To: field because it may depend on their email server
or software as well.
--
Russ Valentine
[MVP-Outlook]

Russ,

Does it matter to you? I would like to know why it behaves like this.
Isn't that enough? I am curious as to why this happens as earlier versions
of
Outlook (which I used extensively) did not seem to display this habit. It
does not matter to me that people can click on someone's name and see
their
email details through the properties bar, but I want them "hidden" in the
To:
field. It looks neater. It is all about presentation. If I don't want
people to see other people's details I'll send them using BCC.

If you don't know, just say so, or don't reply to the post. If you do
know,
then TELL ME! After all, this is a forum for people to ask questions in.

I'm not sure why you think there is a difference. Recipients will always
be
able to see the email address of anyone you put in the To: field.
--
Russ Valentine
[MVP-Outlook]
Russ,

I went into each contact through the Contacts folder, looked at the
display
name field below the email field, deleted the email tag (the
"<[email protected]>" portion) so that the field contained John Doe
only.

I want "John Doe" to appear in my To: line, not "John Doe
<[email protected]>"

As I said, if I push the To: button and choose a contact from my list
then
the name displays incorrectly - it still has the email tag. If I type
in
the
name then that is all that appears, even when it auto fills to complete
the
name for me.

Thanks for any help.

:

Provide sufficient detail.
How exactly did you chose to "display my contacts list emails as the
recipients name only, not with their email address."
Where exactly did you want this display to occur?
--
Russ Valentine
[MVP-Outlook]
message
Hi All,

I have chosen to display my contacts list emails as the recipients
name
only, not with their email address. However, when I create a new
message
and
pick someone from the list using the To: button, it still displays
them
with
their email address. (John Doe <[email protected]>)

It will display correctly if I TYPE the name into the To: bar
though.
(i.e.
John Doe)

I have checked all my contacts and the name is displayed correctly
in
the
properties box, just not in the To: bar.

Is there any way of fixing this or does anyone know why it happens?

Thanks

Fiona Nelson

 

[Russ Valentine [MVP-Outlook]]

No apology necessary.
One of the great limitations of newsgroup posts is that they convey very
little. They are confined to plain text. I live in an analog world where
inflections and facial expressions convey far more than plain text can.
Your questions do deserve a better response than I can give. What can I say
but "welcome to Outlook?"
--
Russ Valentine
[MVP-Outlook]

Russ,

I do apologise for my rudeness and for my misudnerstanding of your reply.
I
would like to thank you for your answer even though I was rude. You
certainly had every right to treat my trollish behaviour in the way it
deserved - by ignoring it.
You are a true gentleman.

Fiona Nelson

I was only trying to drill down into this a bit further to understand
what
you were trying to achieve so that I could figure out a workaround for
you.

I cannot give you the simple answer that you demand. What appears in the
To:
field varies greatly according to the precise method by which you are
entering the address, your Outlook version, your information store,
whether
you are replying or starting a new message, and whether you are using
autocompletion or autoresolution.

In the final analysis, because what appears in the To: field is of so
little
consequence we really haven't spent much time trying to figure out all
these
algorithms. As soon as we do, another Outlook version comes along and it
changes again. Moreover, what the recipient sees may or may not reflect
what
the sender sees in the To: field because it may depend on their email
server
or software as well.
--
Russ Valentine
[MVP-Outlook]

Russ,

Does it matter to you? I would like to know why it behaves like this.
Isn't that enough? I am curious as to why this happens as earlier
versions
of
Outlook (which I used extensively) did not seem to display this habit.
It
does not matter to me that people can click on someone's name and see
their
email details through the properties bar, but I want them "hidden" in
the
To:
field. It looks neater. It is all about presentation. If I don't
want
people to see other people's details I'll send them using BCC.

If you don't know, just say so, or don't reply to the post. If you do
know,
then TELL ME! After all, this is a forum for people to ask questions
in.

:

I'm not sure why you think there is a difference. Recipients will
always
be
able to see the email address of anyone you put in the To: field.
--
Russ Valentine
[MVP-Outlook]
message
Russ,

I went into each contact through the Contacts folder, looked at the
display
name field below the email field, deleted the email tag (the
"<[email protected]>" portion) so that the field contained John Doe
only.

I want "John Doe" to appear in my To: line, not "John Doe
<[email protected]>"

As I said, if I push the To: button and choose a contact from my
list
then
the name displays incorrectly - it still has the email tag. If I
type
in
the
name then that is all that appears, even when it auto fills to
complete
the
name for me.

Thanks for any help.

:

Provide sufficient detail.
How exactly did you chose to "display my contacts list emails as
the
recipients name only, not with their email address."
Where exactly did you want this display to occur?
--
Russ Valentine
[MVP-Outlook]
message
Hi All,

I have chosen to display my contacts list emails as the
recipients
name
only, not with their email address. However, when I create a new
message
and
pick someone from the list using the To: button, it still
displays
them
with
their email address. (John Doe <[email protected]>)

It will display correctly if I TYPE the name into the To: bar
though.
(i.e.
John Doe)

I have checked all my contacts and the name is displayed
correctly
in
the
properties box, just not in the To: bar.

Is there any way of fixing this or does anyone know why it
happens?

Thanks

Fiona Nelson

 

[Guest]

Thank you. You are very gracious.

No apology necessary.
One of the great limitations of newsgroup posts is that they convey very
little. They are confined to plain text. I live in an analog world where
inflections and facial expressions convey far more than plain text can.
Your questions do deserve a better response than I can give. What can I say
but "welcome to Outlook?"
--
Russ Valentine
[MVP-Outlook]

Russ,

I do apologise for my rudeness and for my misudnerstanding of your reply.
I
would like to thank you for your answer even though I was rude. You
certainly had every right to treat my trollish behaviour in the way it
deserved - by ignoring it.
You are a true gentleman.

Fiona Nelson

I was only trying to drill down into this a bit further to understand
what
you were trying to achieve so that I could figure out a workaround for
you.

I cannot give you the simple answer that you demand. What appears in the
To:
field varies greatly according to the precise method by which you are
entering the address, your Outlook version, your information store,
whether
you are replying or starting a new message, and whether you are using
autocompletion or autoresolution.

In the final analysis, because what appears in the To: field is of so
little
consequence we really haven't spent much time trying to figure out all
these
algorithms. As soon as we do, another Outlook version comes along and it
changes again. Moreover, what the recipient sees may or may not reflect
what
the sender sees in the To: field because it may depend on their email
server
or software as well.
--
Russ Valentine
[MVP-Outlook]
Russ,

Does it matter to you? I would like to know why it behaves like this.
Isn't that enough? I am curious as to why this happens as earlier
versions
of
Outlook (which I used extensively) did not seem to display this habit.
It
does not matter to me that people can click on someone's name and see
their
email details through the properties bar, but I want them "hidden" in
the
To:
field. It looks neater. It is all about presentation. If I don't
want
people to see other people's details I'll send them using BCC.

If you don't know, just say so, or don't reply to the post. If you do
know,
then TELL ME! After all, this is a forum for people to ask questions
in.

:

I'm not sure why you think there is a difference. Recipients will
always
be
able to see the email address of anyone you put in the To: field.
--
Russ Valentine
[MVP-Outlook]
message
Russ,

I went into each contact through the Contacts folder, looked at the
display
name field below the email field, deleted the email tag (the
"<[email protected]>" portion) so that the field contained John Doe
only.

I want "John Doe" to appear in my To: line, not "John Doe
<[email protected]>"

As I said, if I push the To: button and choose a contact from my
list
then
the name displays incorrectly - it still has the email tag. If I
type
in
the
name then that is all that appears, even when it auto fills to
complete
the
name for me.

Thanks for any help.

:

Provide sufficient detail.
How exactly did you chose to "display my contacts list emails as
the
recipients name only, not with their email address."
Where exactly did you want this display to occur?
--
Russ Valentine
[MVP-Outlook]
message
Hi All,

I have chosen to display my contacts list emails as the
recipients
name
only, not with their email address. However, when I create a new
message
and
pick someone from the list using the To: button, it still
displays
them
with
their email address. (John Doe <[email protected]>)

It will display correctly if I TYPE the name into the To: bar
though.
(i.e.
John Doe)

I have checked all my contacts and the name is displayed
correctly
in
the
properties box, just not in the To: bar.

Is there any way of fixing this or does anyone know why it
happens?

Thanks

Fiona Nelson