Display all messages?

  • Thread starter Thread starter Jack B
  • Start date Start date
J

Jack B

Is there a way in Outlook 2002 to display all messages from all folders in
one list? We have managed to end up with duplicate messages in multiple
folders, and the best way to clear them out would be to see all messages
together in one list sorted by subject or author. I can do that where I
work with Lotus Notes, and I hope I can do that with Outlook, but I haven't
found it.

Thanks,

Jack
 
Jack B said:
Is there a way in Outlook 2002 to display all messages from all
folders in one list? We have managed to end up with duplicate
messages in multiple folders, and the best way to clear them out
would be to see all messages together in one list sorted by subject
or author. I can do that where I work with Lotus Notes, and I hope I
can do that with Outlook, but I haven't found it.
Click to expand...

I don't think that's possible.
 
Brian Tillman said:
I don't think that's possible.
Click to expand...

Well, I hope you are wrong, because that would really be helpful. So, if I
want to find a message by say, John Smith, do I have to search/sort by name
in each folder separately?

Jack
 
Jack B said:
Well, I hope you are wrong, because that would really be helpful. So, if I
want to find a message by say, John Smith, do I have to
search/sort by name in each folder separately?
Click to expand...

It is possible in Outlook 2003 with Search Folders, but those aren't in OL
2002, I don't believe.
 
Jack said:
Well, I hope you are wrong, because that would really be helpful. So, if I
want to find a message by say, John Smith, do I have to
search/sort by name in each folder separately?
Click to expand...

Doesn't Outlook 2002 have Find button on the toolbar that gives you a Look
for bar where you can drop down the Search In field to do Choose Folders?
That's where you could do a search for all messages from John Smith. (If
it's not there, I *know* there's an Advanced Find somewhere in the program,
I just don't have it handy to find it. I'd check Help for Advanced Find to
track it down if I were you.)

And yes, it really is helpful to have this sort of functionality, which is
probably why Search Folders were a very welcome new feature in Outlook 2003.
It'd be nice if all the new features could be added to old releases, but
that's not usually very viable.
 
F.H. Muffman said:
Doesn't Outlook 2002 have Find button on the toolbar that gives you a
Look for bar where you can drop down the Search In field to do Choose
Folders?
Click to expand...

Thanks. That reminds me that Advanced Find will search across folders
(although not across PSTs) and tell you in which folders the objects of the
search reside.
 
Ok i understand that you main problem is duplicat emails
so try this

Export data from Outlook
-=-=-=-=-=-=-=-=-=-=-=-=-=-=-
Opened outlook.
File -> Import and export -> Export to a file -> Personal folder file ->
Choose personal folder(checked inculde subfolder) -> choose a location to
save and save it.

delete the all mails from your outlook

then try this

Here is the process of importing data in outlook
Open outlook
Click on file>click on import export
Choose import from another program or file >click next
Choose personal folder file(.pst)>click next
Choose under options choose do not import duplicates

and you will be free from all duplicates
 
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