Deleting contacts in main list and distribution lists simultaneous

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

I notice that Outlook 2003 doesn't remove a contact from a distribution list
when that contact is deleted from the main contact list. Outlook Express
does. I'm surprised that the supposidly more sophistocated software doesn't
make this very convenient feature available to its users. Am I missing
something?
 
Not really. In case you haven't noticed, this group is replete with posts
documenting the ways DL's fail, including this one. Most of us have
abandoned DL's.
 
Russ, what alternative do you recommend to email to groups? I work for an
organization that has many committees, thus the need for individual "lists"
with a main database. If there's a better way to do this than using DL's,
please let me know.

Russ Valentine said:
Not really. In case you haven't noticed, this group is replete with posts
documenting the ways DL's fail, including this one. Most of us have
abandoned DL's.
--
Russ Valentine
[MVP-Outlook]
FUMC said:
I notice that Outlook 2003 doesn't remove a contact from a distribution
list
when that contact is deleted from the main contact list. Outlook Express
does. I'm surprised that the supposidly more sophistocated software
doesn't
make this very convenient feature available to its users. Am I missing
something?
Click to expand...
Click to expand...
 
PMJI, but I think personal DLs are fine for small, relatively static lists. Committees often fit that description, but not if they have 50 members each and you have 50 of them. (You still must take all the care necessary to manually maintain the lists.)

Where DLs collapse into a heap of disutility is when people try to use them to maintain 200+ member customer mailing lists.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


FUMC said:
Russ, what alternative do you recommend to email to groups? I work for an
organization that has many committees, thus the need for individual "lists"
with a main database. If there's a better way to do this than using DL's,
please let me know.

Russ Valentine said:
Not really. In case you haven't noticed, this group is replete with posts
documenting the ways DL's fail, including this one. Most of us have
abandoned DL's.
--
Russ Valentine
[MVP-Outlook]
FUMC said:
I notice that Outlook 2003 doesn't remove a contact from a distribution
list
when that contact is deleted from the main contact list. Outlook Express
does. I'm surprised that the supposidly more sophistocated software
doesn't
make this very convenient feature available to its users. Am I missing
something?
Click to expand...
Click to expand...
Click to expand...
 
....or when they expect them to update automatically when they update Contact
information in a PST file.
--
Russ Valentine
[MVP-Outlook]
PMJI, but I think personal DLs are fine for small, relatively static lists.
Committees often fit that description, but not if they have 50 members each
and you have 50 of them. (You still must take all the care necessary to
manually maintain the lists.)

Where DLs collapse into a heap of disutility is when people try to use them
to maintain 200+ member customer mailing lists.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


FUMC said:
Russ, what alternative do you recommend to email to groups? I work for an
organization that has many committees, thus the need for individual
"lists"
with a main database. If there's a better way to do this than using DL's,
please let me know.

Russ Valentine said:
Not really. In case you haven't noticed, this group is replete with posts
documenting the ways DL's fail, including this one. Most of us have
abandoned DL's.
--
Russ Valentine
[MVP-Outlook]
FUMC said:
I notice that Outlook 2003 doesn't remove a contact from a distribution
list
when that contact is deleted from the main contact list. Outlook
Express
does. I'm surprised that the supposidly more sophistocated software
doesn't
make this very convenient feature available to its users. Am I missing
something?
Click to expand...
Click to expand...
Click to expand...
 
Sue, I'll step out there and reveal my ignorance - what's PMJI?

Sue Mosher said:
PMJI, but I think personal DLs are fine for small, relatively static lists. Committees often fit that description, but not if they have 50 members each and you have 50 of them. (You still must take all the care necessary to manually maintain the lists.)

Where DLs collapse into a heap of disutility is when people try to use them to maintain 200+ member customer mailing lists.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


FUMC said:
Russ, what alternative do you recommend to email to groups? I work for an
organization that has many committees, thus the need for individual "lists"
with a main database. If there's a better way to do this than using DL's,
please let me know.

Russ Valentine said:
Not really. In case you haven't noticed, this group is replete with posts
documenting the ways DL's fail, including this one. Most of us have
abandoned DL's.
--
Russ Valentine
[MVP-Outlook]
I notice that Outlook 2003 doesn't remove a contact from a distribution
list
when that contact is deleted from the main contact list. Outlook Express
does. I'm surprised that the supposidly more sophistocated software
doesn't
make this very convenient feature available to its users. Am I missing
something?
Click to expand...
Click to expand...
Click to expand...
 
I don't see a reply to your posting that is helpful. I'm very frustrated
with losing my entire distribution list when I've simply highlighted an
individual member and upon deleting, lose the ENTIRE list. Is there any way
to retrieve that list now since I haven't closed Outlook? With all the
postings that are referenced, why hasn't this BASIC problem being fixed?
 
You mean the BASIC user issue? Outlook did not delete your DL, you did.

http://www.howto-outlook.com/howto/restoredeleteditemsfromanoutlookpst.htm

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, Judy asked:

| I don't see a reply to your posting that is helpful. I'm very
| frustrated with losing my entire distribution list when I've simply
| highlighted an individual member and upon deleting, lose the ENTIRE
| list. Is there any way to retrieve that list now since I haven't
| closed Outlook? With all the postings that are referenced, why
| hasn't this BASIC problem being fixed?
|
|| I notice that Outlook 2003 doesn't remove a contact from a
|| distribution list when that contact is deleted from the main contact
|| list. Outlook Express does. I'm surprised that the supposidly more
|| sophistocated software doesn't make this very convenient feature
|| available to its users. Am I missing something?
 
Did you click the X (delete) icon or press Del key? The icon deletes the
item (the DL) while the Del key deletes the selected item. Look in the
Deleted items folder.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.
 
I clicked the X key icon; not Del key. There was nothing in the Deleted
items folder. Thanks for replying
--
Judy


Diane Poremsky said:
Did you click the X (delete) icon or press Del key? The icon deletes the
item (the DL) while the Del key deletes the selected item. Look in the
Deleted items folder.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.
Click to expand...
 
Do you take me to be some sort of idiot?? I attempted to delete a single
address from the list -- I highlighted ONE name, and the entire list was
deleted without so much as a "Are you sure you want to do this?" inquiry.
 
Are you sure? Sort by the icon or search the Deleted items - unless you held
Shift as you clicked the X, it would go to the deleted items folder.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


Judy said:
I clicked the X key icon; not Del key. There was nothing in the Deleted
items folder. Thanks for replying
--
Judy


Diane Poremsky said:
Did you click the X (delete) icon or press Del key? The icon deletes the
item (the DL) while the Del key deletes the selected item. Look in the
Deleted items folder.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


Judy said:
I don't see a reply to your posting that is helpful. I'm very
frustrated
with losing my entire distribution list when I've simply highlighted an
individual member and upon deleting, lose the ENTIRE list. Is there
any
way
to retrieve that list now since I haven't closed Outlook? With all the
postings that are referenced, why hasn't this BASIC problem being
fixed?
--
Judy


:

I notice that Outlook 2003 doesn't remove a contact from a
distribution
list
when that contact is deleted from the main contact list. Outlook
Express
does. I'm surprised that the supposidly more sophistocated software
doesn't
make this very convenient feature available to its users. Am I missing
something?
Click to expand...
Click to expand...
Click to expand...
 
Your words, not mine.

Um, so what happens when you highlight one name and then select, oh "delete member?"

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, Judy asked:

| Do you take me to be some sort of idiot?? I attempted to delete a
| single address from the list -- I highlighted ONE name, and the
| entire list was deleted without so much as a "Are you sure you want
| to do this?" inquiry.
|
|| You mean the BASIC user issue? Outlook did not delete your DL, you
|| did.
||
|| http://www.howto-outlook.com/howto/restoredeleteditemsfromanoutlookpst.htm
||
|| --
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact.
|| How to ask a question: http://support.microsoft.com/KB/555375
||
||
|| After furious head scratching, Judy asked:
||
||| I don't see a reply to your posting that is helpful. I'm very
||| frustrated with losing my entire distribution list when I've simply
||| highlighted an individual member and upon deleting, lose the ENTIRE
||| list. Is there any way to retrieve that list now since I haven't
||| closed Outlook? With all the postings that are referenced, why
||| hasn't this BASIC problem being fixed?
|||
|||| I notice that Outlook 2003 doesn't remove a contact from a
|||| distribution list when that contact is deleted from the main
|||| contact list. Outlook Express does. I'm surprised that the
|||| supposidly more sophistocated software doesn't make this very
|||| convenient feature available to its users. Am I missing something?
 
Do you take me to be some sort of idiot?? I attempted to delete a single
address from the list -- I highlighted ONE name, and the entire list was
deleted without so much as a "Are you sure you want to do this?" inquiry.
Click to expand...

Not an idiot, just someone who did the wrong thing. To delete a DL member,
you select the member then click "Remove" just below the DL Name field.
Clicking the "X" in the button bar or pressing Delete deletes the open
object (i.e., the DL itself), just as for all Outlook objects.

Your deleted DL will be in your Deleted Items folder. You can also press
Ctrl-Z or click Edit>Undo immediately after deleteing the list by accident
to get it back, just like you can when you delete any other Outlook object.
 
Back
Top