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  • Thread starter Thread starter Tony Hecker
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Tony Hecker

I have a Word file that is a list of all the error codes
that we get in a program we use. Currently I have the
file setup with all the different codes listed in order
on the first few pages of the file and when you click on
what ever code you need info on it takes you to where
ever that code is in the file. What I would like to do,
if at all possible, is to be able to take all the links
and put them into some type of drop down menu where I
could put all the A codes under 1 menu, B's under
another, etc, etc. Also it has to be fairly easy to add
or remove links since our software is always changing.
If anyone has a idea on how this can be done please let
me know.
Thanks
Tony
 
Hi Tony

May I suggest a completely different way of solving the problem? I'm assuming that the problem is that:
1. You want a user to have a quick way to choose an error code and see the description of that error code.
2. You want to be able to add new codes and descriptions of them very easily.

If that's the business problem, then I would re-think your document. Set it up using built-in heading styles, and style Body Text,
like this:

A File errors [Style = Heading 1]

A.1 File doesn't exist [Style = Heading 2]
Bla bla bla description of this error code [Style = Body Text]

A.2 File is already open [ Style = Heading 1]
Bla bla etc description [Style = Body Text]

B Data errors [Style = Heading 1]

B.1 Divide by 0 [Style = Heading 2]
Bla bla etc description [Style = Body Text]

B.2 No elements in the array [Style = Heading 2]
Bla bla etc description [Style = Body Text]

Now, View > Document Map. That will give you a click-able list. And it shows you where you are in the file in relation to other
errors. Right-click within the Document Map to choose the levels you want to display. If you don't like the look of the font used in
the Document Map (I always find it too large for my liking), modify the Document Map style to suit your needs.

When you want to add a new error code, or group of error codes, just insert a new one where you want it.

For further information about setting up the numbering see http://www.ShaunaKelly.com/word/numbering/OutlineNumbering.html. And
consider using Outline View to view and/or re-arrange your material: http://www.mvps.org/word/FAQs/Formatting/UsingOLView.htm

Post back if you need more information.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
Melbourne, Australia
 
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