Creating a searchable 'digest' of over 300 messages

  • Thread starter Thread starter Howie
  • Start date Start date
H

Howie

Hi all. Hope you can help.

I have over 300 messages stored in an outlook folder. They
contain approx 400,000 words.

I would like to create a 'word searchable' digest of all
messages. I would also like to order them by choice such as by
thread, date, recipient, etc.

In a way, importing them into an excel or access database format
would work.

Anyone know if this can be done?

Thanks in advance.

Howard.
 
Howie said:
Hi all. Hope you can help.

I have over 300 messages stored in an outlook folder. They
contain approx 400,000 words.

I would like to create a 'word searchable' digest of all
messages. I would also like to order them by choice such as by
thread, date, recipient, etc.

In a way, importing them into an excel or access database format
would work.

Anyone know if this can be done?
Click to expand...

The search function in Outlook will do most of that......
 
Howie said:
Hi all. Hope you can help.

I have over 300 messages stored in an outlook folder. They
contain approx 400,000 words.

I would like to create a 'word searchable' digest of all
messages. I would also like to order them by choice such as by
thread, date, recipient, etc.

In a way, importing them into an excel or access database format
would work.

Anyone know if this can be done?
Click to expand...

The search function in Outlook will do most of that......
 
On Thu, 8 Nov 2007 08:41:25 -0000, "Gordon"

||> Hi all. Hope you can help.
|>
|> I have over 300 messages stored in an outlook folder. They
|> contain approx 400,000 words.
|>
|> I would like to create a 'word searchable' digest of all
|> messages. I would also like to order them by choice such as by
|> thread, date, recipient, etc.
|>
|> In a way, importing them into an excel or access database format
|> would work.
|>
|> Anyone know if this can be done?
|>
|
|The search function in Outlook will do most of that......

Thanks Gordon. I have tried that, but I also need to be able to
print results and show them in various formats and field order.
It just becomes too confusing in Outlook.
 
Is there REALLY no way of doing this?

I have looked at outlook's export facility and I would be happy
if it included date/time as export fields. I could then make it
work for me. But it doesn't include any non-text fields. Damned
annoying.
 
Howie said:
Is there REALLY no way of doing this?

I have looked at outlook's export facility and I would be happy
if it included date/time as export fields. I could then make it
work for me. But it doesn't include any non-text fields. Damned
annoying.
Click to expand...


I think your only option would be to export the data to Access.....
 
On Fri, 9 Nov 2007 18:00:16 -0000, "Gordon"

||> Is there REALLY no way of doing this?
|>
|> I have looked at outlook's export facility and I would be happy
|> if it included date/time as export fields. I could then make it
|> work for me. But it doesn't include any non-text fields. Damned
|> annoying.
|
|
|I think your only option would be to export the data to Access.....
|
Thanks again Gordon. But it doesn't work! (see above).

I need to be able to search and sort on the date header and that
header is not included in an export function.
 
Howie said:
On Fri, 9 Nov 2007 18:00:16 -0000, "Gordon"

message
||> Is there REALLY no way of doing this?
|>
|> I have looked at outlook's export facility and I would be happy
|> if it included date/time as export fields. I could then make it
|> work for me. But it doesn't include any non-text fields. Damned
|> annoying.
|
|
|I think your only option would be to export the data to Access.....
|
Thanks again Gordon. But it doesn't work! (see above).

I need to be able to search and sort on the date header and that
header is not included in an export function.
Click to expand...


Can I ask what you are trying to achieve with this searching? (There /may/
be another way of doing it....)
 
On Sat, 10 Nov 2007 09:21:59 -0000, "Gordon"

|> I need to be able to search and sort on the date header and that
|> header is not included in an export function.
|
|
|Can I ask what you are trying to achieve with this searching? (There /may/
|be another way of doing it....)

It's to find specific references to things mentioned at various
times. It's for a legal case. The chronological order of emails
and actual dates are as important as what was written. At the
moment, I can find specific items using the outlook search, but
it's very time consuming and printing the relevant bits of the
emails searched is farr too difficult.

Even a single word document containing all the emails in their
entirety (in chronological order, with date headers) would be
easier to use at the moment.
 
Howie said:
On Sat, 10 Nov 2007 09:21:59 -0000, "Gordon"

|> I need to be able to search and sort on the date header and that
|> header is not included in an export function.
|
|
|Can I ask what you are trying to achieve with this searching? (There
/may/
|be another way of doing it....)

It's to find specific references to things mentioned at various
times. It's for a legal case. The chronological order of emails
and actual dates are as important as what was written. At the
moment, I can find specific items using the outlook search, but
it's very time consuming and printing the relevant bits of the
emails searched is farr too difficult.

Even a single word document containing all the emails in their
entirety (in chronological order, with date headers) would be
easier to use at the moment.
Click to expand...


OK. if you download and install Mozilla Thunderbird, and import your Outlook
data, that puts each mail folder into an MBox -format file, which is
directly readable with any text editor. You might like to have a look at
that....
 
I'm an attorney who regularly needs e-mail in a searchable format as
described by Howard. I have found nothing better than Adobe Acrobat 8.1
Standard. It does what Howard needs.
 
On Sat, 10 Nov 2007 06:31:01 -0800, Munchausen

|I'm an attorney who regularly needs e-mail in a searchable format as
|described by Howard. I have found nothing better than Adobe Acrobat 8.1
|Standard. It does what Howard needs.
|
Excellent. Thanks to both you and Gordon!

Just a quickie: Do you use Acrobat directly with the M-box file?

Cheers,

H.
 
If you mean by "M-box" the Outlook 2007 e-mail inbox, then, yes. As a matter
of fact, there's an add-in that permits one to add a "Conver to PDF" format
button on the Outlook toolbar.
 
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