Create Outlook Folders on external drive

  • Thread starter Thread starter JHoard
  • Start date Start date
J

JHoard

How can I create an Outlook Folder (.pst) on another hard drive leter.
I want to free up hard drive space without removing emails. I can see
how to archive to an external drive, but I want an active, accessible
folder on an external drive and have it show up in the Personal Folders
list in Outlook. I want to be able to move email from the Inbox to
folders on the external drive and be able to view them "realtime" from
that folder or folders. At work the IT guys do it on a network drive.
We can read or move email to and from folders on the network drive. I
want to do that with my WD "My Book" USB drive. Maybe there is a way
to do it with the archiving process but if I understand archiving,
(which I may not) when you archive email to another drive, it is not
readable unless you go through a restore type process.

Thanks
Jon
 
How can I create an Outlook Folder (.pst) on another hard drive leter.
I want to free up hard drive space without removing emails. I can see
how to archive to an external drive, but I want an active, accessible
folder on an external drive and have it show up in the Personal Folders
list in Outlook. I want to be able to move email from the Inbox to
folders on the external drive and be able to view them "realtime" from
that folder or folders. At work the IT guys do it on a network drive.
We can read or move email to and from folders on the network drive. I
want to do that with my WD "My Book" USB drive.  Maybe there is a way
to do it with the archiving process but if I understand archiving,
(which I may not) when you archive email to another drive, it is not
readable unless you go through a restore type process.

Thanks
Jon
Click to expand...

File / New / outlook data file
 
In Outlook 2007 and earlier, use the File | New | Outlook Data File command
to create a new .pst file, choosing the external drive as the location. This
new store will appear in your Folder List in Outlook, and you'll be able to
create folders and move items to it.
 
Archiving will do as well since it is basically only an automated way to
move everything to another pst-file after a certain amount of time. If your
archive file is not visible in Outlook, you can simply connect to it via;
File-> Open-> Outlook Data File...

Note that you'll have to be careful with storing pst-files on a removable
medium. You'll always have to close Outlook before shutting down or
detaching your external drive or you could end up damaging the pst-file.
 
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