Create Journal Entries for Exchange Contacts

  • Thread starter Thread starter waxwing
  • Start date Start date
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waxwing

I work for a 10,000+ employee company that uses Exchange and Outlook
2003. In a month, we'll be switching to Outlook for our calendaring
program. I would like to use some of the Contact Management features
of Outlook including Journals to keep track of my internal networking.
However, it doesn't seem to make much sense to manually create contact
records for everyone since their name, e-mail, phone, etc is already in
the Exchange Public Folder. I'd appreciate any advice for the
following:

1) Do I need to create Outlook Contact records in order to use
Journals? If so, is there an easy way to import select records from
Exchange rather than the entire employee list?

2) If the company will be using the Calendar function for scheduling,
will I be able to use the Journal for those people on the schedule?
(If so, perhaps I should just wait until the conversion next month.)

Thanks - John
 
1) Do I need to create Outlook Contact records in order to use
Journals?
Click to expand...

It depends on what you want to use them for. There is no requirement that contact information be part of an individual journal item. If you do want to be able to link a contact to a journal item, you will need to create the contact(s).

If so, is there an easy way to import select records from
Exchange rather than the entire employee list?
Click to expand...

Not that I know of. Of course, you didn't say which "select records" these might be.
2) If the company will be using the Calendar function for scheduling,
will I be able to use the Journal for those people on the schedule?
Click to expand...

Same answer as #1.
However, it doesn't seem to make much sense to manually create contact
records for everyone since their name, e-mail, phone, etc is already in
the Exchange Public Folder.
Click to expand...

If they're already in a public folder, then they already *are* Outlook contact records.

You might find the article at http://www.slipstick.com/journal/pubjournal.htm useful.
--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
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