Copying PowerPoint presentation to CD

  • Thread starter Thread starter David
  • Start date Start date
D

David

I have just completed a presentation which I want to save
to CD (Floppy is far to small), but I keep getting error
messages. These are along the lines of "drive
unavailable" or "drive inaccessable" or something
similar. Can anyone tell me how I can overcome this?
I have checked the CD Writer drive an this both reads and
writes fine in other applications so I figure it must be
something to do with PowerPoint itself.
Any help would be most appreciated as I cannot afford to
waste several hours work..........
 
DON'T save to a CD from within PowerPoint. Use your CD burning software to
move your presentation to a blank CD.
 
David,
You need to save the presentation to your hard drive and then transfer it to
CD from Windows instead of from PowerPoint. It adds an extra step, but also
ensures that you have a backup. (PS: Never save PPT files to removable media
directly, with the exception of USB drives. And even with those, you should
be careful.)

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
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Actually, this is something interesting I've been seeing with USB drives.
Happened again just this morning, as a matter of fact...

Client will pop in my USB drive (or theirs), copy the file (or drag it) to
the USB, pull out the USB and hand it to me, and when I plug the USB into my
own system, the file's nowhere to be found.

What I've discovered is that if you use the "safely eject hardware" thing
which magically shows up on the taskbar when plugging in a USB drive, the
file is never lost. But if you just pull the USB drive out, the file may not
actually be there on the drive, even though it showed up as "there" when
plugged into the computer it was copied from. (One time all I got was an
empty folder on the USB drive, even though the copying system showed it
holding a file!)

Weird, eh? It's happened more than once, with more than one USB drive, and
with more than one "set" of computers.
 
[CRITICAL UPDATE - Anyone using Office 2003 should install the critical
update as soon as possible. From PowerPoint, choose "Help -> Check for
Updates".]

Hello,

If you are using PowerPoint 2003, this capability is built into the product
(Package for CD command). This solution bundles the presentation and, by
default, all of it's supporting (linked) files as well as the new
PowerPoint Viewer 2003 to a CD so that when the CD is loaded on to a
supported system the presentation will be opened up automatically in
PowerPoint Viewer 2003. Of course you don't have to include the Viewer or
make it an autorun CD but, instead, simply use the feature to package a
presentation and all of its supporting files to a CD for archiving or
transporting from one computer to another. If you are not running Windows
XP (required for burning the CD directly from within PowerPoint) or do not
have a CD burner, the same feature (Package for CD) includes an option to
Save to Folder instead of CD so that you can create a portable,
distributable folder which can be moved to another system, server, etc.,
from outside of PowerPoint using any one of a number of 3rd party tools for
distributing large files.

For customers not using PowerPoint 2003 there are a variety manual
workarounds (multiple steps usually starting with using the Pack and Go
feature) and 3rd party workarounds that I will leave to others to suggest.

If you (or anyone else reading this message) think that PowerPoint should
provide additional options for saving presentations to removable drives,
don't forget to send your feedback (in YOUR OWN WORDS, please) to Microsoft
at:

http://register.microsoft.com/mswish/suggestion.asp

As with all product suggestions, it's important that you not just state
your wish but also WHY it is important to you that your product suggestion
be implemented by Microsoft. Microsoft receives thousands of product
suggestions every day and we read each one but, in any given product
development cycle, there are only sufficient resources to address the ones
that are most important to our customers so take the extra time to state
your case as clearly and completely as possible.

IMPORTANT: Each submission should be a single suggestion (not a list of
suggestions).

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

This posting is provided "AS IS" with no warranties, and confers no rights.
Use of any included script samples are subject to the terms specified at
http://www.microsoft.com/info/cpyright.htm
 
Sounds familiar. I try never to yank the things for just this reason. (That
doesn't mean I am successful in that endeavor :) )

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Get OneNote answers at http://www.onenoteanswers.com
Cook anything outdoors with http://www.outdoorcook.com
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

Echo S said:
Actually, this is something interesting I've been seeing with USB drives.
Happened again just this morning, as a matter of fact...

Client will pop in my USB drive (or theirs), copy the file (or drag it) to
the USB, pull out the USB and hand it to me, and when I plug the USB into
my
own system, the file's nowhere to be found.

What I've discovered is that if you use the "safely eject hardware" thing
which magically shows up on the taskbar when plugging in a USB drive, the
file is never lost. But if you just pull the USB drive out, the file may
not
actually be there on the drive, even though it showed up as "there" when
plugged into the computer it was copied from. (One time all I got was an
empty folder on the USB drive, even though the copying system showed it
holding a file!)

Weird, eh? It's happened more than once, with more than one USB drive, and
with more than one "set" of computers.

--
Echo [MS PPT MVP]
http://www.echosvoice.com

Kathryn Jacobs said:
David,
You need to save the presentation to your hard drive and then transfer it to
CD from Windows instead of from PowerPoint. It adds an extra step, but also
ensures that you have a backup. (PS: Never save PPT files to removable media
directly, with the exception of USB drives. And even with those, you should
be careful.)

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Get OneNote answers at http://www.onenoteanswers.com
Cook anything outdoors with http://www.outdoorcook.com
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
Click to expand...
Click to expand...
 
What I've discovered is that if you use the "safely eject hardware" thing
which magically shows up on the taskbar when plugging in a USB drive, the
file is never lost. But if you just pull the USB drive out, the file may not
actually be there on the drive, even though it showed up as "there" when
plugged into the computer it was copied from. (One time all I got was an
empty folder on the USB drive, even though the copying system showed it
holding a file!)

Weird, eh? It's happened more than once, with more than one USB drive, and
with more than one "set" of computers.
Click to expand...

Windows caches a lot of stuff in memory to speed things up. That's good.

But it means that a lot of stuff's in memory. When you say "Write this to
disk" it may say "Yes, boss ..." but whisper to itself " ... later. When I get
a round tuit."

If you remove the drive before it's gotten around to writing out your data ...
well let's just say that kissing it won't make it better. ;-)

Betcha that's one reason for that nice little Remove Hardware (with the accent
on "Safely"). It tells Windows "Write. NOW!"

In Win2k there's a "Write Cache Enabled" option for the HDD in device manager.
I wonder if something similar appears for the datathumb when it's plugged in?
And if so, does it remember the setting? Disabling that might help things.
 
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