Copying a distribution list from one address book to another

  • Thread starter Thread starter CSM
  • Start date Start date
C

CSM

I have a distribution list I would like to share with
another person so that she can use it in her address
book. She has either Outlook or Outlook Express and I
have Outlook. How can I give it to her so she does not
have to retype each entry? Is there a way to email it to
her and then have her add it to her address book? Is
there a way to copy it to a CD so that she can then add
it to her address book?
 
Only possible if she' using Outlook, not Outlook Express.
So which is it?
 
"She" does have Outlook. I will be very grateful for the
instructions. We want to "import/copy" one of my
distribuions list to her contacts folder or address book
(are they the same thing? I tend to use the terms
interchangeably.) Thanks in advance for your help.

-----Original Message-----
Only possible if she' using Outlook, not Outlook Express.
So which is it?
--
Russ Valentine
[MVP-Outlook]
I have a distribution list I would like to share with
another person so that she can use it in her address
book. She has either Outlook or Outlook Express and I
have Outlook. How can I give it to her so she does not
have to retype each entry? Is there a way to email it to
her and then have her add it to her address book? Is
there a way to copy it to a CD so that she can then add
it to her address book?
Click to expand...


.
Click to expand...
 
No, they are not interchangeable. The Address Book does not exist. It is
merely a view of the Contacts Folder and cannot be used for importing,
exporting or entering data.

You do not use import/export for this process. To transfer a DL, you must
insert it as an Outlook Item into a message in RTF format. The recipient
simply opens and saves it to get it into their Contacts Folder.
--
Russ Valentine
[MVP-Outlook]
CSM said:
"She" does have Outlook. I will be very grateful for the
instructions. We want to "import/copy" one of my
distribuions list to her contacts folder or address book
(are they the same thing? I tend to use the terms
interchangeably.) Thanks in advance for your help.

-----Original Message-----
Only possible if she' using Outlook, not Outlook Express.
So which is it?
--
Russ Valentine
[MVP-Outlook]
I have a distribution list I would like to share with
another person so that she can use it in her address
book. She has either Outlook or Outlook Express and I
have Outlook. How can I give it to her so she does not
have to retype each entry? Is there a way to email it to
her and then have her add it to her address book? Is
there a way to copy it to a CD so that she can then add
it to her address book?
Click to expand...


.
Click to expand...
Click to expand...
 
I need some further help. How do I insert a DL "as an
Outlook item in a message in RTF format?" Am I to assume
that you are talking about inserting this 'item" in the
text part of an email message? I need pretty specific
instructions. Thanks.

-----Original Message-----
No, they are not interchangeable. The Address Book does not exist. It is
merely a view of the Contacts Folder and cannot be used for importing,
exporting or entering data.

You do not use import/export for this process. To transfer a DL, you must
insert it as an Outlook Item into a message in RTF format. The recipient
simply opens and saves it to get it into their Contacts Folder.
--
Russ Valentine
[MVP-Outlook]
"She" does have Outlook. I will be very grateful for the
instructions. We want to "import/copy" one of my
distribuions list to her contacts folder or address book
(are they the same thing? I tend to use the terms
interchangeably.) Thanks in advance for your help.

-----Original Message-----
Only possible if she' using Outlook, not Outlook Express.
So which is it?
--
Russ Valentine
[MVP-Outlook]
I have a distribution list I would like to share with
another person so that she can use it in her address
book. She has either Outlook or Outlook Express and I
have Outlook. How can I give it to her so she does not
have to retype each entry? Is there a way to email
Click to expand...
it
to
her and then have her add it to her address book? Is
there a way to copy it to a CD so that she can then add
it to her address book?


.
Click to expand...
Click to expand...


.
Click to expand...
 
First, set your message format to RTF. Start a new message. Once you are in
the message body, click on the Paper clip icon in your Toolbar and select
"Item..."
Select the DL you want to send from the dialog box.
Send the message.
--
Russ Valentine
[MVP-Outlook]
csm said:
I need some further help. How do I insert a DL "as an
Outlook item in a message in RTF format?" Am I to assume
that you are talking about inserting this 'item" in the
text part of an email message? I need pretty specific
instructions. Thanks.

-----Original Message-----
No, they are not interchangeable. The Address Book does not exist. It is
merely a view of the Contacts Folder and cannot be used for importing,
exporting or entering data.

You do not use import/export for this process. To transfer a DL, you must
insert it as an Outlook Item into a message in RTF format. The recipient
simply opens and saves it to get it into their Contacts Folder.
--
Russ Valentine
[MVP-Outlook]
"She" does have Outlook. I will be very grateful for the
instructions. We want to "import/copy" one of my
distribuions list to her contacts folder or address book
(are they the same thing? I tend to use the terms
interchangeably.) Thanks in advance for your help.


-----Original Message-----
Only possible if she' using Outlook, not Outlook Express.
So which is it?
--
Russ Valentine
[MVP-Outlook]
message
I have a distribution list I would like to share with
another person so that she can use it in her address
book. She has either Outlook or Outlook Express and I
have Outlook. How can I give it to her so she does not
have to retype each entry? Is there a way to email it
to
her and then have her add it to her address book? Is
there a way to copy it to a CD so that she can then add
it to her address book?


.
Click to expand...


.
Click to expand...
Click to expand...
 
Thanks. I think it will work!!! I didn't realize you
could attach something to an email that was not just a
file. Thanks for the education.

-----Original Message-----
First, set your message format to RTF. Start a new message. Once you are in
the message body, click on the Paper clip icon in your Toolbar and select
"Item..."
Select the DL you want to send from the dialog box.
Send the message.
--
Russ Valentine
[MVP-Outlook]
I need some further help. How do I insert a DL "as an
Outlook item in a message in RTF format?" Am I to assume
that you are talking about inserting this 'item" in the
text part of an email message? I need pretty specific
instructions. Thanks.

-----Original Message-----
No, they are not interchangeable. The Address Book
Click to expand...
does
not exist. It is
merely a view of the Contacts Folder and cannot be
Click to expand...
used
for importing,
exporting or entering data.

You do not use import/export for this process. To transfer a DL, you must
insert it as an Outlook Item into a message in RTF format. The recipient
simply opens and saves it to get it into their
Click to expand...
Contacts
Folder.
--
Russ Valentine
[MVP-Outlook]
"She" does have Outlook. I will be very grateful for the
instructions. We want to "import/copy" one of my
distribuions list to her contacts folder or address book
(are they the same thing? I tend to use the terms
interchangeably.) Thanks in advance for your help.


-----Original Message-----
Only possible if she' using Outlook, not Outlook Express.
So which is it?
--
Russ Valentine
[MVP-Outlook]
message
I have a distribution list I would like to share with
another person so that she can use it in her address
book. She has either Outlook or Outlook Express and I
have Outlook. How can I give it to her so she
Click to expand...
does
not
have to retype each entry? Is there a way to
Click to expand...
email
it
to
her and then have her add it to her address book? Is
there a way to copy it to a CD so that she can
Click to expand...
then
add
it to her address book?


.



.
Click to expand...
Click to expand...


.
Click to expand...
 
Hello,
I did exactly what you said and sending it worked perfect. I sent it
to myself. I opened the distribution list from the body of the
e-mail, changed the name to something different, then pressed Save and
Close. No new distribution list in Contacts. Only the original one.
Any idea what I did wrong?

Another question: Someone sent me a distribution list (an OFT file) as
an e-mail attachment. Is there any way to get this into my Contacts
as a distribution list? I tried dragging and dropping but that didn't
work.

Thanks!
SmokyMtnz
 
If you already have the DL in your Contacts, rename it, not the attachment.
 
Thanks for the info, Russ. For some reason, opening the DL from the
body of the e-mail and clicking Save and Exit did not work. But,
dragging the icon from the body of the e-mail to my Contacts did work.

I was able to finally get the .oft DL file into my Contacts. I opened
it and did a Save As as a .msg file. Dragged and dropped into my
Contacts. Worked like a charm.

Thanks again,
SmokyMtnzz
 
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