controlling who is able to view a particular address book

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Guest

can you add a folder to the address book and still be able to control who is
able to see the folder in the address book? For instance, what if you don't
want all of the staff to be able to see a particular folder that has been
added to the address book?
 
If you mean contact folders, adding a folder to the Outlook Address Book
adds it only for the current user. You can't add it for someone else.
 
Sorry Sue, I forgot to mention that my office runs on an exchange server.
With that understood, can you control who is able to view a particular
address list once it is added to the outlook address book (e.g. a public
folder containing contacts that is added to the outlook address book)?
 
No. Did you understand my last post? You can add lists to the address book
***only for yourself****. Each user controls which address lists they
display in the address book. What lists you show in your own address book
affects no one else's.

In other words, if you're trying to restrict access to a public folder,
you're probably asking the wrong question. Maybe you can explain in more
detail what you want to accomplish.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
I'm sorry. I should have explained myself better. Let's try again.

I am wanting to use public folders to share Contacts with other users on our
Exchange network. As owner of the Contacts, I plan to set permissions that
allow most to only view and some to edit as well as view. There are a few
staff members, however, that I do not plan on letting them even view the
folder, so I am planning on making the folders "not visible" to them.

I would like to add the Contacts public folders to the Address Book also in
order to assist with company emailing. Will the permissions I set for the
Contacts public folders effect who can see or use the contacts in the Address
Book? For instance, if I add the Contacts public folders to the Address
Book, will the staff members who do not have permissions that will even allow
them to see the Contacts public folder be able to see or utilize those
contacts via the Address Book?
 
I don't know how to say it any plainer -- what the Outlook Address Book
shows on your machine, in ***your*** profile is totally unrelated to how it
looks for anyone else and has no effect whatsoever on what it looks like for
anyone else.

However, if you restrict permissions so that certain users can't see the
folder, they won't be able to see it, period.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
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