Control Archive through Domain Policy?

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Scott

Can this be done?

All users have a "drop box" on our file server for passing files back and forth (a miserably failed attempt to get them to not attach files so often to emails). On all users machines their own dropbox is their X: drive. I want to setup a policy that would automatically archive all their email older than say 6 months into a file (PST) on their X: drive.

First off, can this be done through windows 2000 domain policy's?

Second, this raises the question of security of other users being able to open these PST's, can I set security (again, via domain policy) that would leave their X: drive open for other users, but only allow the user who owns an archive file to open it?

Thanks!!!
 
You can control some aspects of auto-archive using the ADM templates for Office found in the Office Resource Kit (www.microsoft.com/office/ork).

However, I'm not sure what you're trying to achieve by doing that. E-mail will take up much more space as PSTs than on the Exchange Server due to the loss of single-instance storage and because of less effective compression.

Oli
Can this be done?

All users have a "drop box" on our file server for passing files back and forth (a miserably failed attempt to get them to not attach files so often to emails). On all users machines their own dropbox is their X: drive. I want to setup a policy that would automatically archive all their email older than say 6 months into a file (PST) on their X: drive.

First off, can this be done through windows 2000 domain policy's?

Second, this raises the question of security of other users being able to open these PST's, can I set security (again, via domain policy) that would leave their X: drive open for other users, but only allow the user who owns an archive file to open it?

Thanks!!!
 
Indeed, the AutoArchive settings can be set by Group Policy when you load
the adm-template from the Office Resource Kit.

This however will not allow you to set the location of the Archive.pst file.
For this you'll need to create a prf file which can be done by the Custum
Installation Wizard.

When you've got the prf-file open it in a text editor (Notepad will do) and
add the following

[Service1]
DoAutoArchive=True
AutoArchiveFileName = "X:\Username\archive.pst"

;***************************************************************
; Section 6 - Mapping for profile properties
;***************************************************************
[Microsoft Outlook Client]
SectionGUID=0a0d020000000000c000000000000046
DoAutoArchive=PT_BOOLEAN,0x0320
AutoArchiveFileName=PT_STRING8,0x0324

For the other security issue; why don't you just create a homefolders for
the users which are only accessible by them by NTFS security rights? They
can also configure a password on the file.

Please note that a pst-file can only be accessed by one person at a time.
Also note that placing pst-files on networkshares isn't recommended practise
by Microsoft.

--
Roady
www.sparnaaij.net
Microsoft Office and Microsoft Office related News
Also Outlook FAQ, How To's, Downloads and more...

Pictures of the latest Longhorn Build 4051
www.sparnaaij.net

-----
You can control some aspects of auto-archive using the ADM templates for
Office found in the Office Resource Kit (www.microsoft.com/office/ork).

However, I'm not sure what you're trying to achieve by doing that. E-mail
will take up much more space as PSTs than on the Exchange Server due to the
loss of single-instance storage and because of less effective compression.

Oli
Can this be done?

All users have a "drop box" on our file server for passing files back and
forth (a miserably failed attempt to get them to not attach files so often
to emails). On all users machines their own dropbox is their X: drive. I
want to setup a policy that would automatically archive all their email
older than say 6 months into a file (PST) on their X: drive.

First off, can this be done through windows 2000 domain policy's?

Second, this raises the question of security of other users being able to
open these PST's, can I set security (again, via domain policy) that would
leave their X: drive open for other users, but only allow the user who owns
an archive file to open it?

Thanks!!!
 
Well it's mostly because of our laptop users. They refuse to delete anything and their mailboxes are commonly 1.5GB+ and they "require" access to all of their email when working offline. So the OST files get to be enormous and I needed a way to reduce that. Plus, our exchange server only has 2 mirrored 73GB's drives in it and there's not room for more. I could move or split the store but that is a project I would prefer to avoid.

--
Scott McDonald
You can control some aspects of auto-archive using the ADM templates for Office found in the Office Resource Kit (www.microsoft.com/office/ork).

However, I'm not sure what you're trying to achieve by doing that. E-mail will take up much more space as PSTs than on the Exchange Server due to the loss of single-instance storage and because of less effective compression.

Oli
Can this be done?

All users have a "drop box" on our file server for passing files back and forth (a miserably failed attempt to get them to not attach files so often to emails). On all users machines their own dropbox is their X: drive. I want to setup a policy that would automatically archive all their email older than say 6 months into a file (PST) on their X: drive.

First off, can this be done through windows 2000 domain policy's?

Second, this raises the question of security of other users being able to open these PST's, can I set security (again, via domain policy) that would leave their X: drive open for other users, but only allow the user who owns an archive file to open it?

Thanks!!!
 
Thanks! And...

"Also note that placing pst-files on networkshares isn't recommended
practise
by Microsoft."

....curious: Why not?

--
Scott McDonald
Roady said:
Indeed, the AutoArchive settings can be set by Group Policy when you load
the adm-template from the Office Resource Kit.

This however will not allow you to set the location of the Archive.pst file.
For this you'll need to create a prf file which can be done by the Custum
Installation Wizard.

When you've got the prf-file open it in a text editor (Notepad will do) and
add the following

[Service1]
DoAutoArchive=True
AutoArchiveFileName = "X:\Username\archive.pst"

;***************************************************************
; Section 6 - Mapping for profile properties
;***************************************************************
[Microsoft Outlook Client]
SectionGUID=0a0d020000000000c000000000000046
DoAutoArchive=PT_BOOLEAN,0x0320
AutoArchiveFileName=PT_STRING8,0x0324

For the other security issue; why don't you just create a homefolders for
the users which are only accessible by them by NTFS security rights? They
can also configure a password on the file.

Please note that a pst-file can only be accessed by one person at a time.
Also note that placing pst-files on networkshares isn't recommended practise
by Microsoft.

--
Roady
www.sparnaaij.net
Microsoft Office and Microsoft Office related News
Also Outlook FAQ, How To's, Downloads and more...

Pictures of the latest Longhorn Build 4051
www.sparnaaij.net

-----
You can control some aspects of auto-archive using the ADM templates for
Office found in the Office Resource Kit (www.microsoft.com/office/ork).

However, I'm not sure what you're trying to achieve by doing that. E-mail
will take up much more space as PSTs than on the Exchange Server due to the
loss of single-instance storage and because of less effective compression.

Oli
Can this be done?

All users have a "drop box" on our file server for passing files back and
forth (a miserably failed attempt to get them to not attach files so often
to emails). On all users machines their own dropbox is their X: drive. I
want to setup a policy that would automatically archive all their email
older than say 6 months into a file (PST) on their X: drive.

First off, can this be done through windows 2000 domain policy's?

Second, this raises the question of security of other users being able to
open these PST's, can I set security (again, via domain policy) that would
leave their X: drive open for other users, but only allow the user who owns
an archive file to open it?

Thanks!!!
Click to expand...
 
You're welcome! :-)

This isn't recommended as it reases the risk of the pst-file becoming
corrupted when the connection suddenly drops. Also the performance of the
file drops more rapidly when the pst-file grows in size.

I'll have to admit that it works perfectly for me and in my organization
(and for corruptions we've got scanpst.xe and back-ups, right?). My
experience is that it works better when you use a UNC
(\\servername\servershare\username\archive.pst) than a mapped drive
(X:\username\archive.pst).

--
Roady
www.sparnaaij.net
Microsoft Office and Microsoft Office related News
Also Outlook FAQ, How To's, Downloads and more...

Pictures of the latest Longhorn Build 4051
www.sparnaaij.net

-----
Scott said:
Thanks! And...

"Also note that placing pst-files on networkshares isn't recommended
practise
by Microsoft."

...curious: Why not?

--
Scott McDonald
Roady said:
Indeed, the AutoArchive settings can be set by Group Policy when you load
the adm-template from the Office Resource Kit.

This however will not allow you to set the location of the Archive.pst file.
For this you'll need to create a prf file which can be done by the Custum
Installation Wizard.

When you've got the prf-file open it in a text editor (Notepad will do) and
add the following

[Service1]
DoAutoArchive=True
AutoArchiveFileName = "X:\Username\archive.pst"

;***************************************************************
; Section 6 - Mapping for profile properties
;***************************************************************
[Microsoft Outlook Client]
SectionGUID=0a0d020000000000c000000000000046
DoAutoArchive=PT_BOOLEAN,0x0320
AutoArchiveFileName=PT_STRING8,0x0324

For the other security issue; why don't you just create a homefolders for
the users which are only accessible by them by NTFS security rights? They
can also configure a password on the file.

Please note that a pst-file can only be accessed by one person at a time.
Also note that placing pst-files on networkshares isn't recommended practise
by Microsoft.

--
Roady
www.sparnaaij.net
Microsoft Office and Microsoft Office related News
Also Outlook FAQ, How To's, Downloads and more...

Pictures of the latest Longhorn Build 4051
www.sparnaaij.net

-----
You can control some aspects of auto-archive using the ADM templates for
Office found in the Office Resource Kit (www.microsoft.com/office/ork).

However, I'm not sure what you're trying to achieve by doing that. E-mail
will take up much more space as PSTs than on the Exchange Server due to the
loss of single-instance storage and because of less effective compression.

Oli
Can this be done?

All users have a "drop box" on our file server for passing files back and
forth (a miserably failed attempt to get them to not attach files so often
to emails). On all users machines their own dropbox is their X: drive. I
want to setup a policy that would automatically archive all their email
older than say 6 months into a file (PST) on their X: drive.

First off, can this be done through windows 2000 domain policy's?

Second, this raises the question of security of other users being able to
open these PST's, can I set security (again, via domain policy) that would
leave their X: drive open for other users, but only allow the user who owns
an archive file to open it?

Thanks!!!
Click to expand...
Click to expand...
 
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