Contacts with blank email addresses

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Guest

Hello

Using Outlook 2000, I group my contacts into categories and periodically want to email everyone in a category, which works fine. The problem is that some of my contacts don't have email addresses, so each time I go to email one of the categories where one of those contacts is, Outlook gives me an error saying some of the recipients don't have an email address, and I have to manually remove those contacts before sending the email. Is there any easy way around this without separating out each of my categories into 2 separate categories for those that have email addresses and those that don't? If there was a way Outlook could just skip the contacts with blank emails when sending the email, that would be great

Thanks
Rya
 
If your categories contain members without email addresses, then categories
is not a useful way to group email recipients. Consider Distribution Lists
or separate Contact subfolders.
--
Russ Valentine
[MVP-Outlook]
Ryan said:
Hello,

Using Outlook 2000, I group my contacts into categories and periodically
Click to expand...
want to email everyone in a category, which works fine. The problem is that
some of my contacts don't have email addresses, so each time I go to email
one of the categories where one of those contacts is, Outlook gives me an
error saying some of the recipients don't have an email address, and I have
to manually remove those contacts before sending the email. Is there any
easy way around this without separating out each of my categories into 2
separate categories for those that have email addresses and those that
don't? If there was a way Outlook could just skip the contacts with blank
emails when sending the email, that would be great.
 
Russ

Thanks for your reply - but in the end, wouldn't creating Distribution Lists or separate Contact subfolders have the same effect as just separating out each of my existing categories into 2 for those that have email addresses and those that don't? I guess I'm more looking for a way for Outlook to just ignore those contacts with no email addresses and still send the email out when I email that category

Thanks for your help

Rya


----- Russ Valentine [MVP-Outlook] wrote: ----

If your categories contain members without email addresses, then categorie
is not a useful way to group email recipients. Consider Distribution List
or separate Contact subfolders
--
Russ Valentin
[MVP-Outlook
Ryan said:
Hello
Click to expand...
want to email everyone in a category, which works fine. The problem is tha
some of my contacts don't have email addresses, so each time I go to emai
one of the categories where one of those contacts is, Outlook gives me a
error saying some of the recipients don't have an email address, and I hav
to manually remove those contacts before sending the email. Is there an
easy way around this without separating out each of my categories into
separate categories for those that have email addresses and those tha
don't? If there was a way Outlook could just skip the contacts with blan
emails when sending the email, that would be great
 
Dealers choice. It's all up to you and what fits your needs best.
The nice thing about separate Contact Subfolders is that they appear in the
Outlook Address Book, which will only display Contacts with email addresses.
There's a comparison of the two methods for grouping here:
http://www.slipstick.com/contacts/oloabcat.htm
--
Russ Valentine
[MVP-Outlook]
Ryan said:
Russ,

Thanks for your reply - but in the end, wouldn't creating Distribution
Click to expand...
Lists or separate Contact subfolders have the same effect as just separating
out each of my existing categories into 2 for those that have email
addresses and those that don't? I guess I'm more looking for a way for
Outlook to just ignore those contacts with no email addresses and still send
the email out when I email that category.
Thanks for your help.

Ryan


----- Russ Valentine [MVP-Outlook] wrote: -----

If your categories contain members without email addresses, then categories
is not a useful way to group email recipients. Consider Distribution Lists
or separate Contact subfolders.
--
Russ Valentine
[MVP-Outlook]
Ryan said:
Hello,
Click to expand...
periodically
want to email everyone in a category, which works fine. The problem is that
some of my contacts don't have email addresses, so each time I go to email
one of the categories where one of those contacts is, Outlook gives me an
error saying some of the recipients don't have an email address, and I have
to manually remove those contacts before sending the email. Is there any
easy way around this without separating out each of my categories into 2
separate categories for those that have email addresses and those that
don't? If there was a way Outlook could just skip the contacts with blank
emails when sending the email, that would be great.
Ryan
Click to expand...
Click to expand...
 
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