Contacts - File As - question

  • Thread starter Thread starter DianaH
  • Start date Start date
D

DianaH

I have about 300 addressed that I want to change the selection for how it's
setup as "File as". Is there a way to change all the records to the choice
I want ... in one step. I want the "company name", followed by the "Full
Name". Thank.

Outlook 2003.
 
I have a related question.

Rather than applying a mass change to existing contacts, I wish to import a
large number of contacts from an access database into the outlooks contact
folder.

For this purpose, I made a subfolder within the contacts folder called
"suppliers" and I am able to successfully import the records into that
subfolder.

However, like Diana I wish to have them "file as" by company name, not first
name or last name.

I have tried by going to Tools - Options - Contacts to change the "file as"
to company BEFORE importing the records, however this does not work.

If however I just enter one new contact from the File - new contact menu,
then the new record is entered with "file as" using company - however this
record is then saved in the root contacts folder.

Is the problem that I am using a subfolder or is it that the records are
being imported rather than manually entered & is there any easy way around
this or is running the script afterwards the only way?


Russ Valentine said:
Only by running code.
http://support.microsoft.com/default.aspx?scid=kb;en-us;291144&Product=ol2002

--
Russ Valentine
[MVP-Outlook]
DianaH said:
I have about 300 addressed that I want to change the selection for how it's
setup as "File as". Is there a way to change all the records to the
choice
I want ... in one step. I want the "company name", followed by the "Full
Name". Thank.

Outlook 2003.
Click to expand...
Click to expand...
 
The problem is that those settings are never applied to Contacts you import.
--
Russ Valentine
[MVP-Outlook]
ozegirl said:
I have a related question.

Rather than applying a mass change to existing contacts, I wish to import
a
large number of contacts from an access database into the outlooks contact
folder.

For this purpose, I made a subfolder within the contacts folder called
"suppliers" and I am able to successfully import the records into that
subfolder.

However, like Diana I wish to have them "file as" by company name, not
first
name or last name.

I have tried by going to Tools - Options - Contacts to change the "file
as"
to company BEFORE importing the records, however this does not work.

If however I just enter one new contact from the File - new contact menu,
then the new record is entered with "file as" using company - however this
record is then saved in the root contacts folder.

Is the problem that I am using a subfolder or is it that the records are
being imported rather than manually entered & is there any easy way around
this or is running the script afterwards the only way?


Russ Valentine said:
Only by running code.
http://support.microsoft.com/default.aspx?scid=kb;en-us;291144&Product=ol2002

--
Russ Valentine
[MVP-Outlook]
DianaH said:
I have about 300 addressed that I want to change the selection for how
it's
setup as "File as". Is there a way to change all the records to the
choice
I want ... in one step. I want the "company name", followed by the
"Full
Name". Thank.

Outlook 2003.
Click to expand...
Click to expand...
Click to expand...
 
OK thanks - I thought that must have been it :-(

Russ Valentine said:
The problem is that those settings are never applied to Contacts you import.
--
Russ Valentine
[MVP-Outlook]
ozegirl said:
I have a related question.

Rather than applying a mass change to existing contacts, I wish to import
a
large number of contacts from an access database into the outlooks contact
folder.

For this purpose, I made a subfolder within the contacts folder called
"suppliers" and I am able to successfully import the records into that
subfolder.

However, like Diana I wish to have them "file as" by company name, not
first
name or last name.

I have tried by going to Tools - Options - Contacts to change the "file
as"
to company BEFORE importing the records, however this does not work.

If however I just enter one new contact from the File - new contact menu,
then the new record is entered with "file as" using company - however this
record is then saved in the root contacts folder.

Is the problem that I am using a subfolder or is it that the records are
being imported rather than manually entered & is there any easy way around
this or is running the script afterwards the only way?


Russ Valentine said:
Only by running code.
http://support.microsoft.com/default.aspx?scid=kb;en-us;291144&Product=ol2002

--
Russ Valentine
[MVP-Outlook]
I have about 300 addressed that I want to change the selection for how
it's
setup as "File as". Is there a way to change all the records to the
choice
I want ... in one step. I want the "company name", followed by the
"Full
Name". Thank.

Outlook 2003.
Click to expand...
Click to expand...
Click to expand...
 
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