Contacts Display Differently

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

Our COO has changed the settings to his contacts frequently. I understand
that if you change the setting from first (middle) last to company or last,
first, then the contacts will be displayed differently each time. However,
when you change the settings, it only applies to the new contacts you create,
it does not change the settings to the ones already there.
When he displays his contacts now they are scattered throughout in all
different order. Is there a way to make them all be the same sort without
him changing each one? Can you export to Excel, sort there and then import
them back in? I want to make sure this is done correctly because he cannot
lose all of his contacts.

Thanks for your help!
 
This looks like it works great, except I can't get the contacts with a middle
initial to change correctly. It appears the middle initial is grouped with
the last name. I would like the last name to appear first in the display,
but it's either the first name or the middle initial that appears first.
I love this tool though!

Peter Marchert said:
Please use the tool "ChangeNames"

http://www.marchert.de/software.html#cn

Peter

--
Peter Marchert
[EDP-Service Marchert]
Homepage: http://www.marchert.de
Programming for Excel and Outlook


Our COO has changed the settings to his contacts frequently. I understand
that if you change the setting from first (middle) last to company or last,
first, then the contacts will be displayed differently each time. However,
when you change the settings, it only applies to the new contacts you create,
it does not change the settings to the ones already there.
When he displays his contacts now they are scattered throughout in all
different order. Is there a way to make them all be the same sort without
him changing each one? Can you export to Excel, sort there and then import
them back in? I want to make sure this is done correctly because he cannot
lose all of his contacts.

Thanks for your help!
Click to expand...
Click to expand...
 
This looks like it works great, except I can't get the contacts with a middle
initial to change correctly. It appears the middle initial is grouped with
the last name. I would like the last name to appear first in the display,
but it's either the first name or the middle initial that appears first.
I love this tool though!
Click to expand...

Hm, I`m not sure if I understand you. Can you give a little example or
send me a preview file?

Peter
 
For example, our COO has contacts such as John A. Smith. However, because of
the option he had when he created it, the contact was saved A Smith, John. I
can change it so it is listed as John A Smith, but cannot change it so it is
listed as Smith, John A. The A is always before the last name no matter what
I choose. Apparently he has too many like this and doesn't want to change
them all by hand.

Peter Marchert said:
This looks like it works great, except I can't get the contacts with a middle
initial to change correctly. It appears the middle initial is grouped with
the last name. I would like the last name to appear first in the display,
but it's either the first name or the middle initial that appears first.
I love this tool though!
Click to expand...

Hm, I`m not sure if I understand you. Can you give a little example or
send me a preview file?

Peter

--
Peter Marchert
[EDP-Service Marchert]
Homepage: http://www.marchert.de
Programming for Excel and Outlook
Click to expand...
 
For example, our COO has contacts such as John A. Smith. However, because of
the option he had when he created it, the contact was saved A Smith, John.. I
can change it so it is listed as John A Smith, but cannot change it so itis
listed as Smith, John A. The A is always before the last name no matter what
I choose. Apparently he has too many like this and doesn't want to change
them all by hand.
Click to expand...

Ok, thank you.

I guess he typed in the names in another order as the settings
expected it.

You can check this if you click on the button "Name...". If I´m right
the "A." will not be in the field "Middle Name" but in the Field
"Suffix".

However I´m right or not, this issue cannot be fixed only with
"ChangeNames". Please use "EditContacts" to exchange the fields
"Middle Name" and "Suffix". After that you should be able to get the
desired order with "ChangeNames".

"EditContacts" http://www.marchert.de/software.html#ec

Peter
 
That did it! Thanks for all your help! These downloads are great! They
have just saved us a lot of time. Thank you!
Trisha

Peter Marchert said:
For example, our COO has contacts such as John A. Smith. However, because of
the option he had when he created it, the contact was saved A Smith, John.. I
can change it so it is listed as John A Smith, but cannot change it so it is
listed as Smith, John A. The A is always before the last name no matter what
I choose. Apparently he has too many like this and doesn't want to change
them all by hand.
Click to expand...

Ok, thank you.

I guess he typed in the names in another order as the settings
expected it.

You can check this if you click on the button "Name...". If I´m right
the "A." will not be in the field "Middle Name" but in the Field
"Suffix".

However I´m right or not, this issue cannot be fixed only with
"ChangeNames". Please use "EditContacts" to exchange the fields
"Middle Name" and "Suffix". After that you should be able to get the
desired order with "ChangeNames".

"EditContacts" http://www.marchert.de/software.html#ec

Peter

--
Peter Marchert
[EDP-Service Marchert]
Homepage: http://www.marchert.de
Programming for Excel and Outlook
Click to expand...
 
That did it! Thanks for all your help! These downloads are great! They
have just saved us a lot of time. Thank you!
Trisha
Click to expand...

Fine, I´m happy I could help you. Thanks for your feedback.

Peter
 
I ran the tools on our COO's computer. Most of it worked great, the only
problem is now when you create a new email, click on the address book, change
to contacts, the Select Names doesn't necessarily follow what is in the
contacts. Some have initials first, others have first name listed first,
even though file as, display as and the name in the contacts are all correct
after running the tools.
We are assuming this is from dragging and dropping emails to contacts that
it is pulling the originators setup options.
The only way we can correct this is to create new contacts. Do you have any
suggestions for the Select Names to be displayed correctly?

Thanks again,
Trisha

Peter Marchert said:
For example, our COO has contacts such as John A. Smith. However, because of
the option he had when he created it, the contact was saved A Smith, John.. I
can change it so it is listed as John A Smith, but cannot change it so it is
listed as Smith, John A. The A is always before the last name no matter what
I choose. Apparently he has too many like this and doesn't want to change
them all by hand.
Click to expand...

Ok, thank you.

I guess he typed in the names in another order as the settings
expected it.

You can check this if you click on the button "Name...". If I´m right
the "A." will not be in the field "Middle Name" but in the Field
"Suffix".

However I´m right or not, this issue cannot be fixed only with
"ChangeNames". Please use "EditContacts" to exchange the fields
"Middle Name" and "Suffix". After that you should be able to get the
desired order with "ChangeNames".

"EditContacts" http://www.marchert.de/software.html#ec

Peter

--
Peter Marchert
[EDP-Service Marchert]
Homepage: http://www.marchert.de
Programming for Excel and Outlook
Click to expand...
 
I ran the tools on our COO's computer. Most of it worked great, the only
problem is now when you create a new email, click on the address book, change
to contacts, the Select Names doesn't necessarily follow what is in the
contacts. Some have initials first, others have first name listed first,
even though file as, display as and the name in the contacts are all correct
after running the tools.
We are assuming this is from dragging and dropping emails to contacts that
it is pulling the originators setup options.
The only way we can correct this is to create new contacts. Do you have any
suggestions for the Select Names to be displayed correctly?
Click to expand...

Did you checked the setting in "Tools", "E-mail Accounts", "View or
change existing directories or address books", "Change..."?

There you can set the address book view to "First, Last" or to "File
As".

Peter
 
Back
Top