Hello Korine,
I understand clearly what you mean. What you need to do is follow the
instructions to writte the data in a cd, the same way you would do it with
any documents you want to save in a cd. But let me clarify this for you.
When you want to backup your data (contacts, messages, calendar, etc) from
outlook, the way it works excellent for me is to export your data to a .pst
file. Go to File, Import and Export and then follow the instructions in the
wizard, for example, select "export to a file", then "personal folder file
(.pst) (there you select what you want, but if you choose Personal Folders it
includes messages, calendar, tasks and contacts", then check the box "include
subfolders" and then choose where you want the file to be saved, like your
documents. Then you copy that file to a cd and to view everything again, from
a cd, copy the file to your documents and then start the process again, but
instead of "exporting a file" you import your file.
Hope it helps....
Sorry
Milly Staples said:
Russ was very clear - what don't you understand?
--Â
Milly Staples [MVP - Outlook]
Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.
After furious head scratching, JosieM asked:
| Korine,
| Please don't feel like an illerate! I am having the same problem NOW
| (6/06). I have researched the MS site for hours. Please tell me if
| you ever found a way to achieve your goal of copying your contacts.
| I also have tried burning CD, but cannot open the files, and I DO
| have OUtlook on my computer. I just don't understand exactly what R
| Valentine was trying to say either. Thanks for any help you can give
| me in this similar delimma.
|
| Josie M
|
| "Korine" wrote:
|
|| Mr. Valentine,
|| Thanks for all of the help. As I said before you're dealing with a
|| computer illerate! Why would I want to open the file outside of
|| Outlook?
|| Because I move between three houses and having a CD with my address
|| book on it would be a compact way to carry an extensive address
|| book. I assumed I could pop it in the CD drive and easliy view
|| addresses. Not such a quirky idea! A simple idea made complex by
|| the operating system! And having just entered the 300 contacts
|| after losing them on the previous computer I wa looking to "save
|| them" from another technoloby glitch.
|| Thanks again.
||
||
|| "Russ Valentine [MVP-Outlook]" wrote:
||
||| Of course. That's what I said in my first post. Remember?
||| "You never open PST files from Windows Explorer.
||| You open them in Outlook.
||| File > Open > Outlook Data File."
|||
||| Why would you be trying to open the file outside of Outlook?
||| --
||| Russ Valentine
||| [MVP-Outlook]
||| |||| Mr. Valentine, I've done as you've instructed many times.
|||| However. when I do: Contact backup
|||| properties.General>Attributes>read only is NOT checked>apply>OK I
|||| am UNABLE to view the file when I doulbe click it. I continue to
|||| get the "Windows cannot open this file">select the program from a
|||| list>none on the list allow me to view the file. But it just
|||| dawns on me-will I never be able to view the file? Will I use the
|||| CD to re-load Outlook on my home or away computer? And expecting
|||| to view the data when outside of Outlook is impossible?
||||
|||| "Russ Valentine [MVP-Outlook]" wrote:
||||
||||| You copy the PST file from the CD to your hard drive (you can't
||||| move files
||||| from a CD).
||||| Then you R click it and use the Context menu to remove its read
||||| only attribute.
||||| --
||||| Russ Valentine
||||| [MVP-Outlook]
||||| |||||| Thank you for bearing with me. Do I move the file from the CD
|||||| to the hard
|||||| drive or am I moving the file from My Documents to the CD or
|||||| from the backup
|||||| in Outlook? I attempted to move the file from the CD to the
|||||| hard drive but
|||||| the computer will not do this. It gave me NO prompt to remove
|||||| the read only
|||||| attribute.
||||||
|||||| "Russ Valentine [MVP-Outlook]" wrote:
||||||
||||||| You can't open PST files on a CD. Outlook must have read/write
||||||| access to
||||||| PST
||||||| files.
||||||| Move the file to your hard drive and remove its read only
||||||| attribute. Then
||||||| open it the way I told you to.
||||||| --
||||||| Russ Valentine
||||||| [MVP-Outlook]
||||||| |||||||| Mr Valentine,
|||||||| After reading other posts I've tried again to write a CD. I
|||||||| closed Outlook
|||||||| and went to My Documents>Contacts Backup file>file & folder
|||||||| tasks>Copy
|||||||| this
|||||||| file> a ballon from my task bar indicates I have "files
|||||||| waiting to be
|||||||| copied"
|||||||| and they are the contacts backup file. I follow the prompt to
|||||||| click the
|||||||| balloon and the CD writing wizard begins to work. It appears
|||||||| to write
|||||||| the
|||||||| CD. The CD drive door opens when the process is complete. But
|||||||| I cannot
|||||||| open
|||||||| the CD with or with out Outlook open! I again get all of the
|||||||| prompts
|||||||| about
|||||||| needing to know which "program created it".
||||||||
|||||||| "Korine" wrote:
||||||||
||||||||| I followed the Office online instructions to "create a backup
||||||||| copy of
||||||||| my
||||||||| Contacts" The backup file is visible in My Documents. But
||||||||| when I try
||||||||| to
||||||||| open
||||||||| the file I"m told that "Windows is attemping to open a file
||||||||| of type "
||||||||| office
||||||||| data file" (.pst) I then select "open with" and several
||||||||| prompts later
||||||||| reach
||||||||| "Windows needs to know what program created it" and I am
||||||||| asked to select
||||||||| "the program that created it" from a list. The first four
||||||||| selections
||||||||| are:
||||||||| Microsoft Office Excel, Office Publisher , Office Word and
||||||||| Office Document
||||||||| Reader. I have tried all four of these and am unable to view
||||||||| the backup
||||||||| file. With Excel data is visible but not is a readable
||||||||| format. With
||||||||| Word
||||||||| all I see are geometric shapes! I also tried 3 or 4 other
||||||||| programs
||||||||| in a
||||||||| secondary list and they did not open the file either.
||||||||| What program created the backup file and how do I open my
||||||||| backup file?
||||||||| My
||||||||| goal is to save the back up file to a CD.
