Contact Customisation

  • Thread starter Thread starter John Venables
  • Start date Start date
J

John Venables

Hiya, I am a new user of Outlook 2003 and am trying to
figure out how to setup my contacts....The contact view
shows I have 2 Contact lists under My Contacts. I have
Contacts and Contacts in Personal Folders. Both of these
locations have the same contacts. How do I change it so
that only my contacts in personal folders are shown and
also that the other one is deleted to free up space..As I
am assuming I only need the one section
 
Hi, As a quick update, it seems that my calendar uses,
any dates for Birthdays & Anniversaries from my contacts
in personal folders...

Therefore what I would like to do, is have calendar &
contacts referencing my personal folder. Only thing I am
not sure of, is that I sync my PDA via activesync & I
cant tell which calendar/Contacts it uses..

Any help would be appreciated
 
You've left out too much information for anyone to help you.
Outlook does not show two Contacts Folders unless you've configured it to do
so, even if you did so inadvertently. Tell us how you did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you have in this profile?
 
Hi,

I may have done exactly as you stated. I only have one
contacts that are labelled Personal Folders.

I am not sure where I went wrong...

-----Original Message-----
You've left out too much information for anyone to help you.
Outlook does not show two Contacts Folders unless you've configured it to do
so, even if you did so inadvertently. Tell us how you did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you have in this profile?
--
Russ Valentine
[MVP-Outlook]
Hiya, I am a new user of Outlook 2003 and am trying to
figure out how to setup my contacts....The contact view
shows I have 2 Contact lists under My Contacts. I have
Contacts and Contacts in Personal Folders. Both of these
locations have the same contacts. How do I change it so
that only my contacts in personal folders are shown and
also that the other one is deleted to free up space..As I
am assuming I only need the one section
Click to expand...


.
Click to expand...
 
Let's make sure that is the case, first. Your post is confusing. I don't
know what you mean by Contacts labeled Personal Folders.
Use the Folder List view (icon at the bottom of the Navigation Pane) to
display your entire Folder tree.
How many sets of Personal Folders (also called "Outlook Today")?
How many Contact Folders?
--
Russ Valentine
[MVP-Outlook]
Hi,

I may have done exactly as you stated. I only have one
contacts that are labelled Personal Folders.

I am not sure where I went wrong...

-----Original Message-----
You've left out too much information for anyone to help you.
Outlook does not show two Contacts Folders unless you've configured it to do
so, even if you did so inadvertently. Tell us how you did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you have in this profile?
--
Russ Valentine
[MVP-Outlook]
Hiya, I am a new user of Outlook 2003 and am trying to
figure out how to setup my contacts....The contact view
shows I have 2 Contact lists under My Contacts. I have
Contacts and Contacts in Personal Folders. Both of these
locations have the same contacts. How do I change it so
that only my contacts in personal folders are shown and
also that the other one is deleted to free up space..As I
am assuming I only need the one section
Click to expand...


.
Click to expand...
Click to expand...
 
okay, there is quite a few folders. In order of tree
listing

Personal folders
Mailbox - John Venables
Personal Folders
Public Folders

Regards

John
-----Original Message-----
Let's make sure that is the case, first. Your post is confusing. I don't
know what you mean by Contacts labeled Personal Folders.
Use the Folder List view (icon at the bottom of the Navigation Pane) to
display your entire Folder tree.
How many sets of Personal Folders (also called "Outlook Today")?
How many Contact Folders?
--
Russ Valentine
[MVP-Outlook]
Hi,

I may have done exactly as you stated. I only have one
contacts that are labelled Personal Folders.

I am not sure where I went wrong...

-----Original Message-----
You've left out too much information for anyone to
Click to expand...
help
you.
Outlook does not show two Contacts Folders unless
Click to expand...
you've
configured it to do
so, even if you did so inadvertently. Tell us how you did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you have in this profile?
--
Russ Valentine
[MVP-Outlook]
Hiya, I am a new user of Outlook 2003 and am trying to
figure out how to setup my contacts....The contact view
shows I have 2 Contact lists under My Contacts. I have
Contacts and Contacts in Personal Folders. Both of these
locations have the same contacts. How do I change it so
that only my contacts in personal folders are shown and
also that the other one is deleted to free up space..As I
am assuming I only need the one section


.
Click to expand...
Click to expand...


.
Click to expand...
 
This is getting more troubling all the time. Apparently you are using an
Exchange mailbox as your information store. Why do you also have 2 sets of
Personal Folders in your Profile? Most Exchange administrators prefer not to
use Personal Folders with Exchange.
--
Russ Valentine
[MVP-Outlook]
okay, there is quite a few folders. In order of tree
listing

Personal folders
Mailbox - John Venables
Personal Folders
Public Folders

Regards

John
-----Original Message-----
Let's make sure that is the case, first. Your post is confusing. I don't
know what you mean by Contacts labeled Personal Folders.
Use the Folder List view (icon at the bottom of the Navigation Pane) to
display your entire Folder tree.
How many sets of Personal Folders (also called "Outlook Today")?
How many Contact Folders?
--
Russ Valentine
[MVP-Outlook]
Hi,

I may have done exactly as you stated. I only have one
contacts that are labelled Personal Folders.

I am not sure where I went wrong...


-----Original Message-----
You've left out too much information for anyone to help
you.
Outlook does not show two Contacts Folders unless you've
configured it to do
so, even if you did so inadvertently. Tell us how you
did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you have in this
profile?
--
Russ Valentine
[MVP-Outlook]
"John Venables" <[email protected]>
wrote in message
Hiya, I am a new user of Outlook 2003 and am trying to
figure out how to setup my contacts....The contact view
shows I have 2 Contact lists under My Contacts. I have
Contacts and Contacts in Personal Folders. Both of
these
locations have the same contacts. How do I change it so
that only my contacts in personal folders are shown and
also that the other one is deleted to free up
space..As I
am assuming I only need the one section


.
Click to expand...


.
Click to expand...
Click to expand...
 
Hi,

I usually download my mail to my laptop rather than
keeping it on the server... I understand I seem to have
made a real mess of this, would you be able to help me
set it up to tidy everything up. I sync my pda calendar,
contacts & email from my outlook on my laptop to my
PDA...Not sure what i need to do to sort all this...

Any help would be appreciated.

Regards

John
-----Original Message-----
This is getting more troubling all the time. Apparently you are using an
Exchange mailbox as your information store. Why do you also have 2 sets of
Personal Folders in your Profile? Most Exchange administrators prefer not to
use Personal Folders with Exchange.
--
Russ Valentine
[MVP-Outlook]
okay, there is quite a few folders. In order of tree
listing

Personal folders
Mailbox - John Venables
Personal Folders
Public Folders

Regards

John
-----Original Message-----
Let's make sure that is the case, first. Your post is confusing. I don't
know what you mean by Contacts labeled Personal Folders.
Use the Folder List view (icon at the bottom of the Navigation Pane) to
display your entire Folder tree.
How many sets of Personal Folders (also
Click to expand...
called "Outlook
Today")?
How many Contact Folders?
--
Russ Valentine
[MVP-Outlook]
Hi,

I may have done exactly as you stated. I only have one
contacts that are labelled Personal Folders.

I am not sure where I went wrong...


-----Original Message-----
You've left out too much information for anyone to help
you.
Outlook does not show two Contacts Folders unless you've
configured it to do
so, even if you did so inadvertently. Tell us how you
did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you have in this
profile?
Click to expand...
wrote in message
Hiya, I am a new user of Outlook 2003 and am
Click to expand...
trying
to
figure out how to setup my contacts....The
Click to expand...
contact
view
shows I have 2 Contact lists under My Contacts. I have
Contacts and Contacts in Personal Folders. Both of
these
locations have the same contacts. How do I change it so
that only my contacts in personal folders are
Click to expand...
shown
and
also that the other one is deleted to free up
space..As I
am assuming I only need the one section


.



.
Click to expand...
Click to expand...


.
Click to expand...
 
It is not necessary to have a Personal Folders file when running against
Exchange, let alone 2 of them. How did those get there?
--
Russ Valentine
[MVP-Outlook]
John Venables said:
Hi,

I usually download my mail to my laptop rather than
keeping it on the server... I understand I seem to have
made a real mess of this, would you be able to help me
set it up to tidy everything up. I sync my pda calendar,
contacts & email from my outlook on my laptop to my
PDA...Not sure what i need to do to sort all this...

Any help would be appreciated.

Regards

John
-----Original Message-----
This is getting more troubling all the time. Apparently you are using an
Exchange mailbox as your information store. Why do you also have 2 sets of
Personal Folders in your Profile? Most Exchange administrators prefer not to
use Personal Folders with Exchange.
--
Russ Valentine
[MVP-Outlook]
okay, there is quite a few folders. In order of tree
listing

Personal folders
Mailbox - John Venables
Personal Folders
Public Folders

Regards

John
-----Original Message-----
Let's make sure that is the case, first. Your post is
confusing. I don't
know what you mean by Contacts labeled Personal Folders.
Use the Folder List view (icon at the bottom of the
Navigation Pane) to
display your entire Folder tree.
How many sets of Personal Folders (also called "Outlook
Today")?
How many Contact Folders?
--
Russ Valentine
[MVP-Outlook]
Hi,

I may have done exactly as you stated. I only have one
contacts that are labelled Personal Folders.

I am not sure where I went wrong...


-----Original Message-----
You've left out too much information for anyone to
help
you.
Outlook does not show two Contacts Folders unless
you've
configured it to do
so, even if you did so inadvertently. Tell us how you
did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you have in this
profile?
Click to expand...
wrote in message
Hiya, I am a new user of Outlook 2003 and am trying
to
figure out how to setup my contacts....The contact
view
shows I have 2 Contact lists under My Contacts. I
have
Contacts and Contacts in Personal Folders. Both of
these
locations have the same contacts. How do I change
it so
that only my contacts in personal folders are shown
and
also that the other one is deleted to free up
space..As I
am assuming I only need the one section


.



.
Click to expand...


.
Click to expand...
Click to expand...
 
Hi,
The only thing I can think of for one of them, is the
fact that I added a new datafile temporarily to look at
some old email & the other one I assume is because when I
installed Outlook 2003, that I linked my account to my
PST file stored on my laptop...

How do I go about getting rid of everything, but keep one
set of contacts and calendar.....So that my PDa will sync
with it..

Regards
-----Original Message-----
It is not necessary to have a Personal Folders file when running against
Exchange, let alone 2 of them. How did those get there?
--
Russ Valentine
[MVP-Outlook]
Hi,

I usually download my mail to my laptop rather than
keeping it on the server... I understand I seem to have
made a real mess of this, would you be able to help me
set it up to tidy everything up. I sync my pda calendar,
contacts & email from my outlook on my laptop to my
PDA...Not sure what i need to do to sort all this...

Any help would be appreciated.

Regards

John
-----Original Message-----
This is getting more troubling all the time.
Click to expand...
Apparently
you are using an
Exchange mailbox as your information store. Why do you also have 2 sets of
Personal Folders in your Profile? Most Exchange administrators prefer not to
use Personal Folders with Exchange.
--
Russ Valentine
[MVP-Outlook]
okay, there is quite a few folders. In order of tree
listing

Personal folders
Mailbox - John Venables
Personal Folders
Public Folders

Regards

John
-----Original Message-----
Let's make sure that is the case, first. Your post is
confusing. I don't
know what you mean by Contacts labeled Personal Folders.
Use the Folder List view (icon at the bottom of the
Navigation Pane) to
display your entire Folder tree.
How many sets of Personal Folders (also called "Outlook
Today")?
How many Contact Folders?
--
Russ Valentine
[MVP-Outlook]
Hi,

I may have done exactly as you stated. I only
Click to expand...
have
one
contacts that are labelled Personal Folders.

I am not sure where I went wrong...


-----Original Message-----
You've left out too much information for anyone to
help
you.
Outlook does not show two Contacts Folders unless
you've
configured it to do
so, even if you did so inadvertently. Tell us
Click to expand...
how
you
did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you have in this
profile?
Click to expand...
wrote in message
Hiya, I am a new user of Outlook 2003 and am trying
to
figure out how to setup my contacts....The contact
view
shows I have 2 Contact lists under My Contacts. I
have
Contacts and Contacts in Personal Folders.
Click to expand...
Both
of
these
locations have the same contacts. How do I change
it so
that only my contacts in personal folders are shown
and
also that the other one is deleted to free up
space..As I
am assuming I only need the one section


.



.



.
Click to expand...
Click to expand...


.
Click to expand...
 
Since you already said that your Exchange mailbox and Personal Folders
contain the same data, just close the Personal Folders to remove them from
your profile.
--
Russ Valentine
[MVP-Outlook]
John said:
Hi,
The only thing I can think of for one of them, is the
fact that I added a new datafile temporarily to look at
some old email & the other one I assume is because when I
installed Outlook 2003, that I linked my account to my
PST file stored on my laptop...

How do I go about getting rid of everything, but keep one
set of contacts and calendar.....So that my PDa will sync
with it..

Regards
-----Original Message-----
It is not necessary to have a Personal Folders file when running against
Exchange, let alone 2 of them. How did those get there?
--
Russ Valentine
[MVP-Outlook]
Hi,

I usually download my mail to my laptop rather than
keeping it on the server... I understand I seem to have
made a real mess of this, would you be able to help me
set it up to tidy everything up. I sync my pda calendar,
contacts & email from my outlook on my laptop to my
PDA...Not sure what i need to do to sort all this...

Any help would be appreciated.

Regards

John
-----Original Message-----
This is getting more troubling all the time. Apparently
you are using an
Exchange mailbox as your information store. Why do you
also have 2 sets of
Personal Folders in your Profile? Most Exchange
administrators prefer not to
use Personal Folders with Exchange.
--
Russ Valentine
[MVP-Outlook]
okay, there is quite a few folders. In order of tree
listing

Personal folders
Mailbox - John Venables
Personal Folders
Public Folders

Regards

John
-----Original Message-----
Let's make sure that is the case, first. Your post is
confusing. I don't
know what you mean by Contacts labeled Personal
Folders.
Use the Folder List view (icon at the bottom of the
Navigation Pane) to
display your entire Folder tree.
How many sets of Personal Folders (also
called "Outlook
Today")?
How many Contact Folders?
--
Russ Valentine
[MVP-Outlook]
Hi,

I may have done exactly as you stated. I only have
one
contacts that are labelled Personal Folders.

I am not sure where I went wrong...


-----Original Message-----
You've left out too much information for anyone to
help
you.
Outlook does not show two Contacts Folders unless
you've
configured it to do
so, even if you did so inadvertently. Tell us how
you
did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you have in this
profile?
--
Russ Valentine
[MVP-Outlook]
"John Venables"
<[email protected]>
wrote in message
Hiya, I am a new user of Outlook 2003 and am
trying
to
figure out how to setup my contacts....The
contact
view
shows I have 2 Contact lists under My Contacts. I
have
Contacts and Contacts in Personal Folders. Both
of
these
locations have the same contacts. How do I change
it so
that only my contacts in personal folders are
shown
and
also that the other one is deleted to free up
space..As I
am assuming I only need the one section


.



.



.
Click to expand...


.
Click to expand...
Click to expand...
 
Russ,
You have been a great help.....This seems to be getting
more complicated as time goes on.....Here is a list of
what is showing in my navigation pane...

Calendar (Has my Data in it)
Calendar in Mailbox - John Venables(No Data)

Contacts (Has my data in it)
Contacts in Mailbox - John Venables (No Data)

Tasks (Has my data in it)
Tasks in Mailbox - John Venables (No Data)

Notes (Has my data in it)
Notes in Mailbox - John Venables (No Data)

My Personal Folders are Stored in C:\My
Documents\Exchange\Outlook.pst which is listed under Data
File Management in Folders View

But I also have another PST stored in C:\my
documents\Outlook.pst Which i think is the one I had
added temporarily.... I cant delete this file, so outlook
must be referencing it somehow.

Russ, I am happy to delete everything necessary to clear
this problem up including the data, as I have it all on
my PDA apart from my stored emails(cant lose those) But I
can resync Calendar,notes,tasks & contacts.

sorry for causing all the grief, but thanks for the
continued help and support

Regards

John
-----Original Message-----
Since you already said that your Exchange mailbox and Personal Folders
contain the same data, just close the Personal Folders to remove them from
your profile.
--
Russ Valentine
[MVP-Outlook]
Hi,
The only thing I can think of for one of them, is the
fact that I added a new datafile temporarily to look at
some old email & the other one I assume is because when I
installed Outlook 2003, that I linked my account to my
PST file stored on my laptop...

How do I go about getting rid of everything, but keep one
set of contacts and calendar.....So that my PDa will sync
with it..

Regards
-----Original Message-----
It is not necessary to have a Personal Folders file
Click to expand...
when
running against
Exchange, let alone 2 of them. How did those get there?
--
Russ Valentine
[MVP-Outlook]
Hi,

I usually download my mail to my laptop rather than
keeping it on the server... I understand I seem to have
made a real mess of this, would you be able to help me
set it up to tidy everything up. I sync my pda calendar,
contacts & email from my outlook on my laptop to my
PDA...Not sure what i need to do to sort all this...

Any help would be appreciated.

Regards

John
-----Original Message-----
This is getting more troubling all the time. Apparently
you are using an
Exchange mailbox as your information store. Why do you
also have 2 sets of
Personal Folders in your Profile? Most Exchange
administrators prefer not to
use Personal Folders with Exchange.
--
Russ Valentine
[MVP-Outlook]
okay, there is quite a few folders. In order of tree
listing

Personal folders
Mailbox - John Venables
Personal Folders
Public Folders

Regards

John
-----Original Message-----
Let's make sure that is the case, first. Your
Click to expand...
post
is
confusing. I don't
know what you mean by Contacts labeled Personal
Folders.
Use the Folder List view (icon at the bottom of the
Navigation Pane) to
display your entire Folder tree.
How many sets of Personal Folders (also
called "Outlook
Today")?
How many Contact Folders?
--
Russ Valentine
[MVP-Outlook]
Hi,

I may have done exactly as you stated. I only have
one
contacts that are labelled Personal Folders.

I am not sure where I went wrong...


-----Original Message-----
You've left out too much information for
Click to expand...
anyone
to
help
you.
Outlook does not show two Contacts Folders unless
you've
configured it to do
so, even if you did so inadvertently. Tell us how
you
did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you have
Click to expand...
in
this
profile?
--
Russ Valentine
[MVP-Outlook]
"John Venables"
<[email protected]>
wrote in message
[email protected]...
Hiya, I am a new user of Outlook 2003 and am
trying
to
figure out how to setup my contacts....The
contact
view
shows I have 2 Contact lists under My Contacts. I
have
Contacts and Contacts in Personal Folders. Both
of
these
locations have the same contacts. How do I change
it so
that only my contacts in personal folders are
shown
and
also that the other one is deleted to free up
space..As I
am assuming I only need the one section


.



.



.



.
Click to expand...
Click to expand...


.
Click to expand...
 
Start by checking with the manufacturer of your synchronization software.
Most support synchs with Exchange, but make sure first.
--
Russ Valentine
[MVP-Outlook]
Russ,
You have been a great help.....This seems to be getting
more complicated as time goes on.....Here is a list of
what is showing in my navigation pane...

Calendar (Has my Data in it)
Calendar in Mailbox - John Venables(No Data)

Contacts (Has my data in it)
Contacts in Mailbox - John Venables (No Data)

Tasks (Has my data in it)
Tasks in Mailbox - John Venables (No Data)

Notes (Has my data in it)
Notes in Mailbox - John Venables (No Data)

My Personal Folders are Stored in C:\My
Documents\Exchange\Outlook.pst which is listed under Data
File Management in Folders View

But I also have another PST stored in C:\my
documents\Outlook.pst Which i think is the one I had
added temporarily.... I cant delete this file, so outlook
must be referencing it somehow.

Russ, I am happy to delete everything necessary to clear
this problem up including the data, as I have it all on
my PDA apart from my stored emails(cant lose those) But I
can resync Calendar,notes,tasks & contacts.

sorry for causing all the grief, but thanks for the
continued help and support

Regards

John
-----Original Message-----
Since you already said that your Exchange mailbox and Personal Folders
contain the same data, just close the Personal Folders to remove them from
your profile.
--
Russ Valentine
[MVP-Outlook]
Hi,
The only thing I can think of for one of them, is the
fact that I added a new datafile temporarily to look at
some old email & the other one I assume is because when I
installed Outlook 2003, that I linked my account to my
PST file stored on my laptop...

How do I go about getting rid of everything, but keep one
set of contacts and calendar.....So that my PDa will sync
with it..

Regards

-----Original Message-----
It is not necessary to have a Personal Folders file when
running against
Exchange, let alone 2 of them. How did those get there?
--
Russ Valentine
[MVP-Outlook]
"John Venables" <[email protected]>
wrote in message
Hi,

I usually download my mail to my laptop rather than
keeping it on the server... I understand I seem to have
made a real mess of this, would you be able to help me
set it up to tidy everything up. I sync my pda
calendar,
contacts & email from my outlook on my laptop to my
PDA...Not sure what i need to do to sort all this...

Any help would be appreciated.

Regards

John
-----Original Message-----
This is getting more troubling all the time.
Apparently
you are using an
Exchange mailbox as your information store. Why do you
also have 2 sets of
Personal Folders in your Profile? Most Exchange
administrators prefer not to
use Personal Folders with Exchange.
--
Russ Valentine
[MVP-Outlook]
okay, there is quite a few folders. In order of tree
listing

Personal folders
Mailbox - John Venables
Personal Folders
Public Folders

Regards

John
-----Original Message-----
Let's make sure that is the case, first. Your post
is
confusing. I don't
know what you mean by Contacts labeled Personal
Folders.
Use the Folder List view (icon at the bottom of the
Navigation Pane) to
display your entire Folder tree.
How many sets of Personal Folders (also
called "Outlook
Today")?
How many Contact Folders?
--
Russ Valentine
[MVP-Outlook]
message
Hi,

I may have done exactly as you stated. I only
have
one
contacts that are labelled Personal Folders.

I am not sure where I went wrong...


-----Original Message-----
You've left out too much information for anyone
to
help
you.
Outlook does not show two Contacts Folders
unless
you've
configured it to do
so, even if you did so inadvertently. Tell us
how
you
did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you have in
this
profile?
--
Russ Valentine
[MVP-Outlook]
"John Venables"
<[email protected]>
wrote in message
[email protected]...
Hiya, I am a new user of Outlook 2003 and am
trying
to
figure out how to setup my contacts....The
contact
view
shows I have 2 Contact lists under My
Contacts. I
have
Contacts and Contacts in Personal Folders.
Both
of
these
locations have the same contacts. How do I
change
it so
that only my contacts in personal folders are
shown
and
also that the other one is deleted to free up
space..As I
am assuming I only need the one section


.



.



.



.
Click to expand...


.
Click to expand...
Click to expand...
 
I am using Active sync, the standard sync software from
Microsoft for Windows Mobile 2003...

Regards
-----Original Message-----
Start by checking with the manufacturer of your synchronization software.
Most support synchs with Exchange, but make sure first.
--
Russ Valentine
[MVP-Outlook]
Russ,
You have been a great help.....This seems to be getting
more complicated as time goes on.....Here is a list of
what is showing in my navigation pane...

Calendar (Has my Data in it)
Calendar in Mailbox - John Venables(No Data)

Contacts (Has my data in it)
Contacts in Mailbox - John Venables (No Data)

Tasks (Has my data in it)
Tasks in Mailbox - John Venables (No Data)

Notes (Has my data in it)
Notes in Mailbox - John Venables (No Data)

My Personal Folders are Stored in C:\My
Documents\Exchange\Outlook.pst which is listed under Data
File Management in Folders View

But I also have another PST stored in C:\my
documents\Outlook.pst Which i think is the one I had
added temporarily.... I cant delete this file, so outlook
must be referencing it somehow.

Russ, I am happy to delete everything necessary to clear
this problem up including the data, as I have it all on
my PDA apart from my stored emails(cant lose those) But I
can resync Calendar,notes,tasks & contacts.

sorry for causing all the grief, but thanks for the
continued help and support

Regards

John
-----Original Message-----
Since you already said that your Exchange mailbox and Personal Folders
contain the same data, just close the Personal Folders to remove them from
your profile.
--
Russ Valentine
[MVP-Outlook]
Hi,
The only thing I can think of for one of them, is the
fact that I added a new datafile temporarily to look at
some old email & the other one I assume is because when I
installed Outlook 2003, that I linked my account to my
PST file stored on my laptop...

How do I go about getting rid of everything, but
Click to expand...
keep
one
set of contacts and calendar.....So that my PDa will sync
with it..

Regards

-----Original Message-----
It is not necessary to have a Personal Folders file when
running against
Exchange, let alone 2 of them. How did those get there?
Click to expand...
wrote in message
Hi,

I usually download my mail to my laptop rather than
keeping it on the server... I understand I seem
Click to expand...
to
have
made a real mess of this, would you be able to
Click to expand...
help
me
set it up to tidy everything up. I sync my pda
calendar,
contacts & email from my outlook on my laptop to my
PDA...Not sure what i need to do to sort all this...

Any help would be appreciated.

Regards

John
-----Original Message-----
This is getting more troubling all the time.
Apparently
you are using an
Exchange mailbox as your information store. Why
Click to expand...
do
you
also have 2 sets of
Personal Folders in your Profile? Most Exchange
administrators prefer not to
use Personal Folders with Exchange.
Click to expand...
of
tree
listing

Personal folders
Mailbox - John Venables
Personal Folders
Public Folders

Regards

John
-----Original Message-----
Let's make sure that is the case, first. Your post
is
confusing. I don't
know what you mean by Contacts labeled Personal
Folders.
Use the Folder List view (icon at the bottom
Click to expand...
of
the
Navigation Pane) to
display your entire Folder tree.
How many sets of Personal Folders (also
called "Outlook
Today")?
How many Contact Folders?
--
Russ Valentine
[MVP-Outlook]
message
[email protected]...
Hi,

I may have done exactly as you stated. I only
have
one
contacts that are labelled Personal Folders.

I am not sure where I went wrong...


-----Original Message-----
You've left out too much information for anyone
to
help
you.
Outlook does not show two Contacts Folders
unless
you've
configured it to do
so, even if you did so inadvertently. Tell us
how
you
did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you
Click to expand...
have
in
this
profile?
--
Russ Valentine
[MVP-Outlook]
"John Venables"
<[email protected]>
wrote in message
[email protected]...
Hiya, I am a new user of Outlook 2003
Click to expand...
and
am
trying
to
figure out how to setup my contacts....The
contact
view
shows I have 2 Contact lists under My
Contacts. I
have
Contacts and Contacts in Personal Folders.
Both
of
these
locations have the same contacts. How do I
change
it so
that only my contacts in personal
Click to expand...
folders
are
shown
and
also that the other one is deleted to
Click to expand...
free
up
space..As I
am assuming I only need the one section


.



.



.



.



.
Click to expand...
Click to expand...


.
Click to expand...
 
Well that doesn't help me. You want me to go look this up for you?
Activesynch questions are handled in other groups if you can't check for
yourself.
Just close your PST files. You do not need them when running against
Exchange.
--
Russ Valentine
[MVP-Outlook]
John Venables said:
I am using Active sync, the standard sync software from
Microsoft for Windows Mobile 2003...

Regards
-----Original Message-----
Start by checking with the manufacturer of your synchronization software.
Most support synchs with Exchange, but make sure first.
--
Russ Valentine
[MVP-Outlook]
Russ,
You have been a great help.....This seems to be getting
more complicated as time goes on.....Here is a list of
what is showing in my navigation pane...

Calendar (Has my Data in it)
Calendar in Mailbox - John Venables(No Data)

Contacts (Has my data in it)
Contacts in Mailbox - John Venables (No Data)

Tasks (Has my data in it)
Tasks in Mailbox - John Venables (No Data)

Notes (Has my data in it)
Notes in Mailbox - John Venables (No Data)

My Personal Folders are Stored in C:\My
Documents\Exchange\Outlook.pst which is listed under Data
File Management in Folders View

But I also have another PST stored in C:\my
documents\Outlook.pst Which i think is the one I had
added temporarily.... I cant delete this file, so outlook
must be referencing it somehow.

Russ, I am happy to delete everything necessary to clear
this problem up including the data, as I have it all on
my PDA apart from my stored emails(cant lose those) But I
can resync Calendar,notes,tasks & contacts.

sorry for causing all the grief, but thanks for the
continued help and support

Regards

John

-----Original Message-----
Since you already said that your Exchange mailbox and
Personal Folders
contain the same data, just close the Personal Folders
to remove them from
your profile.
--
Russ Valentine
[MVP-Outlook]
message
Hi,
The only thing I can think of for one of them, is the
fact that I added a new datafile temporarily to look at
some old email & the other one I assume is because
when I
installed Outlook 2003, that I linked my account to my
PST file stored on my laptop...

How do I go about getting rid of everything, but keep
one
set of contacts and calendar.....So that my PDa will
sync
with it..

Regards

-----Original Message-----
It is not necessary to have a Personal Folders file
when
running against
Exchange, let alone 2 of them. How did those get
there?
Click to expand...
wrote in message
Hi,

I usually download my mail to my laptop rather than
keeping it on the server... I understand I seem to
have
made a real mess of this, would you be able to help
me
set it up to tidy everything up. I sync my pda
calendar,
contacts & email from my outlook on my laptop to my
PDA...Not sure what i need to do to sort all this...

Any help would be appreciated.

Regards

John
-----Original Message-----
This is getting more troubling all the time.
Apparently
you are using an
Exchange mailbox as your information store. Why do
you
also have 2 sets of
Personal Folders in your Profile? Most Exchange
administrators prefer not to
use Personal Folders with Exchange.
--
Russ Valentine
[MVP-Outlook]
message
okay, there is quite a few folders. In order of
tree
listing

Personal folders
Mailbox - John Venables
Personal Folders
Public Folders

Regards

John
-----Original Message-----
Let's make sure that is the case, first. Your
post
is
confusing. I don't
know what you mean by Contacts labeled Personal
Folders.
Use the Folder List view (icon at the bottom of
the
Navigation Pane) to
display your entire Folder tree.
How many sets of Personal Folders (also
called "Outlook
Today")?
How many Contact Folders?
--
Russ Valentine
[MVP-Outlook]
message
[email protected]...
Hi,

I may have done exactly as you stated. I only
have
one
contacts that are labelled Personal Folders.

I am not sure where I went wrong...


-----Original Message-----
You've left out too much information for
anyone
to
help
you.
Outlook does not show two Contacts Folders
unless
you've
configured it to do
so, even if you did so inadvertently. Tell us
how
you
did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you have
in
this
profile?
--
Russ Valentine
[MVP-Outlook]
"John Venables"
<[email protected]>
wrote in message
[email protected]...
Hiya, I am a new user of Outlook 2003 and
am
trying
to
figure out how to setup my contacts....The
contact
view
shows I have 2 Contact lists under My
Contacts. I
have
Contacts and Contacts in Personal Folders.
Both
of
these
locations have the same contacts. How do I
change
it so
that only my contacts in personal folders
are
shown
and
also that the other one is deleted to free
up
space..As I
am assuming I only need the one section


.



.



.



.



.
Click to expand...


.
Click to expand...
Click to expand...
 
Russ,
Sorrry, I wasnt meaning for you to do the work for me.
All I want is to get back to a sensible setup. I am
taking out active sync from the equation. I am going to
take it home and no longer sync with my laptop.

Regards

John
-----Original Message-----
Well that doesn't help me. You want me to go look this up for you?
Activesynch questions are handled in other groups if you can't check for
yourself.
Just close your PST files. You do not need them when running against
Exchange.
--
Russ Valentine
[MVP-Outlook]
I am using Active sync, the standard sync software from
Microsoft for Windows Mobile 2003...

Regards
-----Original Message-----
Start by checking with the manufacturer of your synchronization software.
Most support synchs with Exchange, but make sure first.
--
Russ Valentine
[MVP-Outlook]
Russ,
You have been a great help.....This seems to be getting
more complicated as time goes on.....Here is a list of
what is showing in my navigation pane...

Calendar (Has my Data in it)
Calendar in Mailbox - John Venables(No Data)

Contacts (Has my data in it)
Contacts in Mailbox - John Venables (No Data)

Tasks (Has my data in it)
Tasks in Mailbox - John Venables (No Data)

Notes (Has my data in it)
Notes in Mailbox - John Venables (No Data)

My Personal Folders are Stored in C:\My
Documents\Exchange\Outlook.pst which is listed under Data
File Management in Folders View

But I also have another PST stored in C:\my
documents\Outlook.pst Which i think is the one I had
added temporarily.... I cant delete this file, so outlook
must be referencing it somehow.

Russ, I am happy to delete everything necessary to clear
this problem up including the data, as I have it all on
my PDA apart from my stored emails(cant lose those) But I
can resync Calendar,notes,tasks & contacts.

sorry for causing all the grief, but thanks for the
continued help and support

Regards

John

-----Original Message-----
Since you already said that your Exchange mailbox and
Personal Folders
contain the same data, just close the Personal Folders
to remove them from
your profile.
--
Russ Valentine
[MVP-Outlook]
message
Hi,
The only thing I can think of for one of them, is the
fact that I added a new datafile temporarily to look at
some old email & the other one I assume is because
when I
installed Outlook 2003, that I linked my account
Click to expand...
to
my
PST file stored on my laptop...

How do I go about getting rid of everything, but keep
one
set of contacts and calendar.....So that my PDa will
sync
with it..

Regards

-----Original Message-----
It is not necessary to have a Personal Folders file
when
running against
Exchange, let alone 2 of them. How did those get
there?
Click to expand...
wrote in message
Hi,

I usually download my mail to my laptop rather than
keeping it on the server... I understand I
Click to expand...
seem
to
have
made a real mess of this, would you be able to help
me
set it up to tidy everything up. I sync my pda
calendar,
contacts & email from my outlook on my laptop
Click to expand...
to
my
PDA...Not sure what i need to do to sort all this...

Any help would be appreciated.

Regards

John
-----Original Message-----
This is getting more troubling all the time.
Apparently
you are using an
Exchange mailbox as your information store.
Click to expand...
Why
do
you
also have 2 sets of
Personal Folders in your Profile? Most Exchange
administrators prefer not to
use Personal Folders with Exchange.
--
Russ Valentine
[MVP-Outlook]
message
[email protected]...
okay, there is quite a few folders. In
Click to expand...
order
of
tree
listing

Personal folders
Mailbox - John Venables
Personal Folders
Public Folders

Regards

John
-----Original Message-----
Let's make sure that is the case, first. Your
post
is
confusing. I don't
know what you mean by Contacts labeled Personal
Folders.
Use the Folder List view (icon at the
Click to expand...
bottom
of
the
Navigation Pane) to
display your entire Folder tree.
How many sets of Personal Folders (also
called "Outlook
Today")?
How many Contact Folders?
Click to expand...
wrote
in
message
[email protected]...
Hi,

I may have done exactly as you stated. I only
have
one
contacts that are labelled Personal Folders.

I am not sure where I went wrong...


-----Original Message-----
You've left out too much information for
anyone
to
help
you.
Outlook does not show two Contacts Folders
unless
you've
configured it to do
so, even if you did so inadvertently. Tell us
how
you
did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you have
in
this
profile?
--
Russ Valentine
[MVP-Outlook]
"John Venables"
<[email protected]>
wrote in message
[email protected]...
Hiya, I am a new user of Outlook 2003 and
am
trying
to
figure out how to setup my contacts....The
contact
view
shows I have 2 Contact lists under My
Contacts. I
have
Contacts and Contacts in Personal Folders.
Both
of
these
locations have the same contacts. How do I
change
it so
that only my contacts in personal folders
are
shown
and
also that the other one is deleted to free
up
space..As I
am assuming I only need the one section


.



.



.



.



.



.
Click to expand...
Click to expand...


.
Click to expand...
 
Russ,
Just as a quick update, i do need personal folders as my
Outlook account on the exchange server is only
45MB...That is why I have been downloading all my mail to
my laptop & keep my calendar and contacts on my laptop.

Hope this helps a little.
-----Original Message-----
Well that doesn't help me. You want me to go look this up for you?
Activesynch questions are handled in other groups if you can't check for
yourself.
Just close your PST files. You do not need them when running against
Exchange.
--
Russ Valentine
[MVP-Outlook]
I am using Active sync, the standard sync software from
Microsoft for Windows Mobile 2003...

Regards
-----Original Message-----
Start by checking with the manufacturer of your synchronization software.
Most support synchs with Exchange, but make sure first.
--
Russ Valentine
[MVP-Outlook]
Russ,
You have been a great help.....This seems to be getting
more complicated as time goes on.....Here is a list of
what is showing in my navigation pane...

Calendar (Has my Data in it)
Calendar in Mailbox - John Venables(No Data)

Contacts (Has my data in it)
Contacts in Mailbox - John Venables (No Data)

Tasks (Has my data in it)
Tasks in Mailbox - John Venables (No Data)

Notes (Has my data in it)
Notes in Mailbox - John Venables (No Data)

My Personal Folders are Stored in C:\My
Documents\Exchange\Outlook.pst which is listed under Data
File Management in Folders View

But I also have another PST stored in C:\my
documents\Outlook.pst Which i think is the one I had
added temporarily.... I cant delete this file, so outlook
must be referencing it somehow.

Russ, I am happy to delete everything necessary to clear
this problem up including the data, as I have it all on
my PDA apart from my stored emails(cant lose those) But I
can resync Calendar,notes,tasks & contacts.

sorry for causing all the grief, but thanks for the
continued help and support

Regards

John

-----Original Message-----
Since you already said that your Exchange mailbox and
Personal Folders
contain the same data, just close the Personal Folders
to remove them from
your profile.
--
Russ Valentine
[MVP-Outlook]
message
Hi,
The only thing I can think of for one of them, is the
fact that I added a new datafile temporarily to look at
some old email & the other one I assume is because
when I
installed Outlook 2003, that I linked my account
Click to expand...
to
my
PST file stored on my laptop...

How do I go about getting rid of everything, but keep
one
set of contacts and calendar.....So that my PDa will
sync
with it..

Regards

-----Original Message-----
It is not necessary to have a Personal Folders file
when
running against
Exchange, let alone 2 of them. How did those get
there?
Click to expand...
wrote in message
Hi,

I usually download my mail to my laptop rather than
keeping it on the server... I understand I
Click to expand...
seem
to
have
made a real mess of this, would you be able to help
me
set it up to tidy everything up. I sync my pda
calendar,
contacts & email from my outlook on my laptop
Click to expand...
to
my
PDA...Not sure what i need to do to sort all this...

Any help would be appreciated.

Regards

John
-----Original Message-----
This is getting more troubling all the time.
Apparently
you are using an
Exchange mailbox as your information store.
Click to expand...
Why
do
you
also have 2 sets of
Personal Folders in your Profile? Most Exchange
administrators prefer not to
use Personal Folders with Exchange.
--
Russ Valentine
[MVP-Outlook]
message
[email protected]...
okay, there is quite a few folders. In
Click to expand...
order
of
tree
listing

Personal folders
Mailbox - John Venables
Personal Folders
Public Folders

Regards

John
-----Original Message-----
Let's make sure that is the case, first. Your
post
is
confusing. I don't
know what you mean by Contacts labeled Personal
Folders.
Use the Folder List view (icon at the
Click to expand...
bottom
of
the
Navigation Pane) to
display your entire Folder tree.
How many sets of Personal Folders (also
called "Outlook
Today")?
How many Contact Folders?
Click to expand...
wrote
in
message
[email protected]...
Hi,

I may have done exactly as you stated. I only
have
one
contacts that are labelled Personal Folders.

I am not sure where I went wrong...


-----Original Message-----
You've left out too much information for
anyone
to
help
you.
Outlook does not show two Contacts Folders
unless
you've
configured it to do
so, even if you did so inadvertently. Tell us
how
you
did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you have
in
this
profile?
--
Russ Valentine
[MVP-Outlook]
"John Venables"
<[email protected]>
wrote in message
[email protected]...
Hiya, I am a new user of Outlook 2003 and
am
trying
to
figure out how to setup my contacts....The
contact
view
shows I have 2 Contact lists under My
Contacts. I
have
Contacts and Contacts in Personal Folders.
Both
of
these
locations have the same contacts. How do I
change
it so
that only my contacts in personal folders
are
shown
and
also that the other one is deleted to free
up
space..As I
am assuming I only need the one section


.



.



.



.



.



.
Click to expand...
Click to expand...


.
Click to expand...
 
Your need to talk to your Exchange administrator. I know of none who want
their users to add a PST file to their profile.
--
Russ Valentine
[MVP-Outlook]
Russ,
Just as a quick update, i do need personal folders as my
Outlook account on the exchange server is only
45MB...That is why I have been downloading all my mail to
my laptop & keep my calendar and contacts on my laptop.

Hope this helps a little.
-----Original Message-----
Well that doesn't help me. You want me to go look this up for you?
Activesynch questions are handled in other groups if you can't check for
yourself.
Just close your PST files. You do not need them when running against
Exchange.
--
Russ Valentine
[MVP-Outlook]
I am using Active sync, the standard sync software from
Microsoft for Windows Mobile 2003...

Regards

-----Original Message-----
Start by checking with the manufacturer of your
synchronization software.
Most support synchs with Exchange, but make sure first.
--
Russ Valentine
[MVP-Outlook]
Russ,
You have been a great help.....This seems to be getting
more complicated as time goes on.....Here is a list of
what is showing in my navigation pane...

Calendar (Has my Data in it)
Calendar in Mailbox - John Venables(No Data)

Contacts (Has my data in it)
Contacts in Mailbox - John Venables (No Data)

Tasks (Has my data in it)
Tasks in Mailbox - John Venables (No Data)

Notes (Has my data in it)
Notes in Mailbox - John Venables (No Data)

My Personal Folders are Stored in C:\My
Documents\Exchange\Outlook.pst which is listed under
Data
File Management in Folders View

But I also have another PST stored in C:\my
documents\Outlook.pst Which i think is the one I had
added temporarily.... I cant delete this file, so
outlook
must be referencing it somehow.

Russ, I am happy to delete everything necessary to
clear
this problem up including the data, as I have it all on
my PDA apart from my stored emails(cant lose those)
But I
can resync Calendar,notes,tasks & contacts.

sorry for causing all the grief, but thanks for the
continued help and support

Regards

John

-----Original Message-----
Since you already said that your Exchange mailbox and
Personal Folders
contain the same data, just close the Personal Folders
to remove them from
your profile.
--
Russ Valentine
[MVP-Outlook]
message
Hi,
The only thing I can think of for one of them, is
the
fact that I added a new datafile temporarily to
look at
some old email & the other one I assume is because
when I
installed Outlook 2003, that I linked my account to
my
PST file stored on my laptop...

How do I go about getting rid of everything, but
keep
one
set of contacts and calendar.....So that my PDa will
sync
with it..

Regards

-----Original Message-----
It is not necessary to have a Personal Folders file
when
running against
Exchange, let alone 2 of them. How did those get
there?
--
Russ Valentine
[MVP-Outlook]
"John Venables"
<[email protected]>
wrote in message
Hi,

I usually download my mail to my laptop rather
than
keeping it on the server... I understand I seem
to
have
made a real mess of this, would you be able to
help
me
set it up to tidy everything up. I sync my pda
calendar,
contacts & email from my outlook on my laptop to
my
PDA...Not sure what i need to do to sort all
this...

Any help would be appreciated.

Regards

John
-----Original Message-----
This is getting more troubling all the time.
Apparently
you are using an
Exchange mailbox as your information store. Why
do
you
also have 2 sets of
Personal Folders in your Profile? Most Exchange
administrators prefer not to
use Personal Folders with Exchange.
--
Russ Valentine
[MVP-Outlook]
message
[email protected]...
okay, there is quite a few folders. In order
of
tree
listing

Personal folders
Mailbox - John Venables
Personal Folders
Public Folders

Regards

John
-----Original Message-----
Let's make sure that is the case, first. Your
post
is
confusing. I don't
know what you mean by Contacts labeled
Personal
Folders.
Use the Folder List view (icon at the bottom
of
the
Navigation Pane) to
display your entire Folder tree.
How many sets of Personal Folders (also
called "Outlook
Today")?
How many Contact Folders?
--
Russ Valentine
[MVP-Outlook]
in
message
[email protected]...
Hi,

I may have done exactly as you stated. I
only
have
one
contacts that are labelled Personal
Folders.

I am not sure where I went wrong...


-----Original Message-----
You've left out too much information for
anyone
to
help
you.
Outlook does not show two Contacts Folders
unless
you've
configured it to do
so, even if you did so inadvertently.
Tell us
how
you
did this. I'm
suspicious you migrated data incorrectly.
How many Personal Folders Files do you
have
in
this
profile?
--
Russ Valentine
[MVP-Outlook]
"John Venables"
<[email protected]>
wrote in message
[email protected]...
Hiya, I am a new user of Outlook 2003
and
am
trying
to
figure out how to setup my
contacts....The
contact
view
shows I have 2 Contact lists under My
Contacts. I
have
Contacts and Contacts in Personal
Folders.
Both
of
these
locations have the same contacts. How
do I
change
it so
that only my contacts in personal
folders
are
shown
and
also that the other one is deleted to
free
up
space..As I
am assuming I only need the one section


.



.



.



.



.



.
Click to expand...


.
Click to expand...
Click to expand...
 
Back
Top