connecting to two accts with Outlook

  • Thread starter Thread starter Ron Nolan
  • Start date Start date
R

Ron Nolan

Re: Outlook 2002.
I have two separate physical .pst files on my hard drive , both are in
the same folder, one for personal stuff and one for a business.
Each one of these .pst files uses a *different* and unique email acct
from my ISP.
Both of these separate .pst files show up in my tree view in Outlook.

How do I configure Outlook so that when I am in my business .pst file
I can press F5 and my business email will download into my business
..pst file, and likewise, when I am viewing my Inbox on my personal
..pst file, I want to press F5 then get my personal email downloaded.

Thanks for the assistance,

Ron
 
I don't think you can change the behavior of the function key for this,
but you can set up separate send/receive groups for each account and
then choose which send/receive group you want to apply at any given
time. To set up the groups, go to Tools | Send/Receive Settings |
Define Send/Receive Groups. You can then choose which group to apply
from Tools | Send/Receive, or you can add a Send/Receive button with an
arrow on it (to give you a choice of groups) to your toolbar for easier
access.

--
Jocelyn Fiorello
MVP - Outlook

*** Replies sent to my e-mail address will probably not be answered --
please reply only to the newsgroup to preserve the message thread. ***


In
 
To set up the groups, go to Tools | Send/Receive Settings / Define
Send/Receive Groups. You can then choose which group to apply from
Tools | Send/Receive, or you can add a Send/Receive button with an
arrow on it (to give you a choice of groups) to your toolbar for
easier access.<<

Thanks Jocelyn, I will try this when I get home tonight.

If I have two PST files showing on the left side of outlook in the
folder list,
How will the send/receive process know which acct I'm working with?

Example:
I have two .pst files
home.pst - uses a home-email address..and
work.pst - which uses a work-email address (both have pop.servers in
Outlook)

When I click on the "work.pst" files' Inbox, *then* do a
"send/receive", how do I configure Outlook to go hit the pop server
using only the *work-email* address? (...and not have it grab email
from my home acct at the same time?)
Does it all hinge on the group I pick?


Thanks,
Ron
 
Actually, I didn't get your dilemma exactly right when I read your
original post -- sorry about that. Outlook can only have one default
mail store (in your case, .PST file) per profile. So if you want to use
the same profile for both your home and work accounts, you'd have to
designate one or the other as the default, and then use rules to divert
incoming messages to different folders based on the account they were
received through. Then you could set up separate Send/Receive Groups as
I described earlier if you only want to send and receive mail from one
account at a time.

The only way to keep the accounts completely separate would be to set up
separate mail profiles for business and home, and then you'd have to log
out of Outlook to switch profiles...but then each would have its own
Inbox and other default folders, and you wouldn't have to set up
separate Send/Receive Groups...you'd just have to make sure only one
e-mail account is set up per profile.

--
Jocelyn Fiorello
MVP - Outlook

*** Replies sent to my e-mail address will probably not be answered --
please reply only to the newsgroup to preserve the message thread. ***


In
 
and then use rules to divert > incoming messages to different
folders based on the account they were received through. <<

Are you saying I can use one physical .pst file (the original) ?
That would be fine if you thought that would be the best way.
How Would I go about setting up rules to take mail from "EmailAcct#2"
and putting that mail into "InBox#2" in the original .pst file?

Thanks,

Ron
 
Outlook has no such feature. You can, however, choose which account to download on the Tools | Send/Receive menu.
--
Sue Mosher, Outlook MVP
Outlook and Exchange solutions at http://www.slipstick.com
Author of
Microsoft Outlook Programming: Jumpstart
for Administrators, Power Users, and Developers
 
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