Compact a PPT

  • Thread starter Thread starter Sander
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Sander

Can anyone tell me if there is a way to compact a PPT. I have a PPT that is
30mb but I need to email it to a salesman that is on the road and he needs
it asap.

Any help would get greatly appreciated.
 
Can anyone tell me if there is a way to compact a PPT. I have a PPT that
is
30mb but I need to email it to a salesman that is on the road and he needs
it asap.
Click to expand...

Just in case you have other tools available...try printing a
screen-resolution PDF of the pres. Other than animations and transitions, a
PDF presentation works pretty well as an emergency substitute. And it could
be smaller.

-John
 
There are several addins that let you shrink the PowerPoint file by changing
the resolution of images you've added. If you have PPT 2002 or higher, it can
do this on its own.

Our Optimizer (http://www.pptools.com) does this as well and gives you a few
more options.
 
[CRITICAL UPDATE - Anyone using Office 2003 should install the critical
update as soon as possible. From PowerPoint, choose "Help -> Check for
Updates".]

Hello,

PowerPoint 97 and later presentations are already compressed, but they
might not be optimzed (you might have more data in your presentation than
is really needed, which can be removed <not just compressed>).

PowerPoint 2002 and PowerPoint 2003 provide an image optimization feature
(choose "Compress Picture" from the Picture toolbar), but other kinds of
optimizations (including lossy conversion of OLE objects, removal of hidden
objects, etc.) are not provided through it's user interface (and even
determining which content might be a candidate for optimization can be
difficult). You might also want to turn off the Allow Fast Saves feature
(Tools -> Options) which, as it's name implies, decreases the average time
to save a presentation, but does it at the expense of file size
(presentations files can be much larger than needed).

If you (or anyone else reading this message) think that PowerPoint should
provide better content management tools for finding, changing, replacing,
deleting, OPTIMIZING, etc. linked, embedded, and native content (without
have to resort to VBA or 3rd party add-ins), don't forget to send your
feedback (in YOUR OWN WORDS, please) to Microsoft at:

http://register.microsoft.com/mswish/suggestion.asp

As with all product suggestions, it's important that you not just state
your wish but also WHY it is important to you that your product suggestion
be implemented by Microsoft. Microsoft receives thousands of product
suggestions every day and we read each one but, in any given product
development cycle, there are only sufficient resources to address the ones
that are most important to our customers so take the extra time to state
your case as clearly and completely as possible.

IMPORTANT: Each submission should be a single suggestion (not a list of
suggestions).

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

This posting is provided "AS IS" with no warranties, and confers no rights.
Use of any included script samples are subject to the terms specified at
http://www.microsoft.com/info/cpyright.htm
 
First thing I would check: Is Fast Saves off? (Tools--> Options, Save tab)
If it isn't, turn it off and then do a save as to a new name. It probably
won't shrink the presentation enough to email it, but it should help.

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
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