Classmates info on a CD

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I want to create a CD that lists each classmate with contact info, their
biography and related pictures. Preferably the viewer could click on a
classmate's name and drill down to the related info and pictures. I would
then have the CD duplicated for all classmates. Any suggestions re how to
do with any or all MS Offiuce products or do you know of any good (cheap)
software that I could use to accomplish the task? I am not a computer genius
so I need it somewhat simple.
Thanks,
Tom
 
Hi, Tom.

I responded to you over in office.misc (general questions) --
Many people use PowerPoint for this kind of thing. You'd want to make sure
the user has a way to navigate the presentation (hyperlinks/action
settings)
and then use Slide Show|Set Up Show to put it in kiosk mode.


Autorun CD info for PPT is at http://www.pptfaq.com/FAQ00037.htm

If you have specific questions, ask them in the PowerPoint group.
Click to expand...


Do you have specific questions? I guess I'm just not sure where to begin, so
you'll have to help us help you. What exactly is it you need to know -- or
think you need to know? Have you ever used PowerPoint at all? Do you know
how to insert a hyperlink? Do you know how to insert a picture?
 
Tom Harrelson said:
I want to create a CD that lists each classmate with contact info, their
biography and related pictures. Preferably the viewer could click on a
classmate's name and drill down to the related info and pictures. I would
then have the CD duplicated for all classmates. Any suggestions re how to
do with any or all MS Offiuce products or do you know of any good (cheap)
software that I could use to accomplish the task? I am not a computer genius
so I need it somewhat simple.
Click to expand...

Do you have the names, contact info and the filename of a picture in, say,
Excel? If so, it'd be fairly simple to create the presentation more or less
automatically using our PPT Merge add-in. Whether it's cheap or not depends on
how much time you've got on your hands and your hourly rate <g>.

http://merge.pptools.com
 
Steve: Looks like an interesting and useful program but I do not get the
impression it will do what I am seeking, i.e., I want to burn a file to a CD
so when the user opens the CD he will see a list of classmate names. He can
click on any name and and then choose to pull up that person's contact info,
or his bio, or an automatic slide presentation of a series of pictures of
that person. Can your program do that? And can a simpleton like me use it
without very much programming skill?
Thanks,
Tom
 
Hi, Echo:
I use Powerpoint a couple of times a year to make simple slide
presentations. I know how to insert a picture but not a hyperlink.
What I want to do is burn a CD and give it to a user. When he opens the CD
he will see a list of all classmates names. When he clicks on a specific
classmate's name he will have a choice of looking at contact info, or a bio,
or a slide show of pictures of the classmate, etc., by simplying clicking on
the menu. Are there any simple tools or templates or software that will let
me construct such a CD?
Thanks,
Tom

Echo S said:
Hi, Tom.

I responded to you over in office.misc (general questions) --
Many people use PowerPoint for this kind of thing. You'd want to make sure
the user has a way to navigate the presentation (hyperlinks/action
settings)
and then use Slide Show|Set Up Show to put it in kiosk mode.


Autorun CD info for PPT is at http://www.pptfaq.com/FAQ00037.htm

If you have specific questions, ask them in the PowerPoint group.
Click to expand...


Do you have specific questions? I guess I'm just not sure where to begin, so
you'll have to help us help you. What exactly is it you need to know -- or
think you need to know? Have you ever used PowerPoint at all? Do you know
how to insert a hyperlink? Do you know how to insert a picture?

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/
PPTLive! Sept 17-20, 2006 http://www.pptlive.com


Tom Harrelson said:
I want to create a CD that lists each classmate with contact info, their
biography and related pictures. Preferably the viewer could click on a
classmate's name and drill down to the related info and pictures. I would
then have the CD duplicated for all classmates. Any suggestions re how
to
do with any or all MS Offiuce products or do you know of any good (cheap)
software that I could use to accomplish the task? I am not a computer
genius
so I need it somewhat simple.
Thanks,
Tom
Click to expand...
Click to expand...
 
Okay, what I would do is create a slide for every person. Insert their
picture and paste in their bio on that slide. Use the slide layout that has
a title + blank layout and type their name in the title placeholder. You can
format the placeholder on the master slide so you don't have to do each one
manually. Just go to View|Master|Slide Master and format it there.

Then I'd put in a slide at the front that has each person's name in its own
textbox. (You don't have to put each in its own box, but I think in the long
run it will make your life easier when it comes to aligning and adding
links.)

Select the text or the textbox, right-click, and choose Hyperlink. In that
dialog, click "place in this document" over on the left, then in the middle,
select the slide for that person. Voila!

Make sure you add a button to each of the slides so you can get back to that
menu of names. You can add this to the slide master if you want, and it will
show up on every slide -- that is best for a couple of reasons. One, it
keeps you from having to create each button individually, and two, it
doesn't use up so much "link space." To understand what I mean by that, see
Lost hyperlinks, hyperlinks link to wrong place, hyperlinks stop working
http://www.pptfaq.com/FAQ00401.htm

Also, don't use commas in the slide title placeholder, or you won't be able
to create hyperlinks to them. If you need commas, then you'll want to copy
the title placeholder and paste it on the slide. This copy is no longer a
placeholder, so the hyperlink doesn't care what's in it. Then drag the
original title placeholder off the edge of the slide where it won't show
during the presentation and remove the comma. If you have a lot of
classmates, you may want to do this anyway and just put the last name -- or
something equally short -- in the title placeholder so as to take up less
link space in general.

To create the autorun CD, see Make an AutoRun CD
http://www.pptfaq.com/FAQ00037.htm If you have PPT 2003, you're in luck,
because all you have to do is File|Package for CD, package to a folder, then
burn the contents of the folder (not the folder itself) to the CD.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/
PPTLive! Sept 17-20, 2006 http://www.pptlive.com


Tom Harrelson said:
Hi, Echo:
I use Powerpoint a couple of times a year to make simple slide
presentations. I know how to insert a picture but not a hyperlink.
What I want to do is burn a CD and give it to a user. When he opens the
CD
he will see a list of all classmates names. When he clicks on a specific
classmate's name he will have a choice of looking at contact info, or a
bio,
or a slide show of pictures of the classmate, etc., by simplying clicking
on
the menu. Are there any simple tools or templates or software that will
let
me construct such a CD?
Thanks,
Tom

Echo S said:
Hi, Tom.

I responded to you over in office.misc (general questions) --
Many people use PowerPoint for this kind of thing. You'd want to make
sure
the user has a way to navigate the presentation (hyperlinks/action
settings)
and then use Slide Show|Set Up Show to put it in kiosk mode.


Autorun CD info for PPT is at http://www.pptfaq.com/FAQ00037.htm

If you have specific questions, ask them in the PowerPoint group.
Click to expand...


Do you have specific questions? I guess I'm just not sure where to begin,
so
you'll have to help us help you. What exactly is it you need to know --
or
think you need to know? Have you ever used PowerPoint at all? Do you know
how to insert a hyperlink? Do you know how to insert a picture?

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/
PPTLive! Sept 17-20, 2006 http://www.pptlive.com


Tom Harrelson said:
I want to create a CD that lists each classmate with contact info, their
biography and related pictures. Preferably the viewer could click on a
classmate's name and drill down to the related info and pictures. I
would
then have the CD duplicated for all classmates. Any suggestions re
how
to
do with any or all MS Offiuce products or do you know of any good
(cheap)
software that I could use to accomplish the task? I am not a computer
genius
so I need it somewhat simple.
Thanks,
Tom
Click to expand...
Click to expand...
Click to expand...
 
Tom Harrelson said:
Steve: Looks like an interesting and useful program but I do not get the
impression it will do what I am seeking, i.e., I want to burn a file to a CD
so when the user opens the CD he will see a list of classmate names. He can
click on any name and and then choose to pull up that person's contact info,
or his bio, or an automatic slide presentation of a series of pictures of
that person. Can your program do that?
Click to expand...

Part of it, not the whole thing. It'd let you create a single PPT slide with
"placeholders" on it that indicate where you want pictures, names, addresses and so
on. You could then keep all the actual info in an Excel file and let the addin
automatically make a slide for each classmate, based on the info in the excel file.

It doesn't help with making CDs or creating the index, but there's a macro on
http://www.pptfaq.com that will create an index slide, I'm pretty sure.


And can a simpleton like me use it
 
Thanks, Echo. I will give it a try.

Echo S said:
Okay, what I would do is create a slide for every person. Insert their
picture and paste in their bio on that slide. Use the slide layout that has
a title + blank layout and type their name in the title placeholder. You can
format the placeholder on the master slide so you don't have to do each one
manually. Just go to View|Master|Slide Master and format it there.

Then I'd put in a slide at the front that has each person's name in its own
textbox. (You don't have to put each in its own box, but I think in the long
run it will make your life easier when it comes to aligning and adding
links.)

Select the text or the textbox, right-click, and choose Hyperlink. In that
dialog, click "place in this document" over on the left, then in the middle,
select the slide for that person. Voila!

Make sure you add a button to each of the slides so you can get back to that
menu of names. You can add this to the slide master if you want, and it will
show up on every slide -- that is best for a couple of reasons. One, it
keeps you from having to create each button individually, and two, it
doesn't use up so much "link space." To understand what I mean by that, see
Lost hyperlinks, hyperlinks link to wrong place, hyperlinks stop working
http://www.pptfaq.com/FAQ00401.htm

Also, don't use commas in the slide title placeholder, or you won't be able
to create hyperlinks to them. If you need commas, then you'll want to copy
the title placeholder and paste it on the slide. This copy is no longer a
placeholder, so the hyperlink doesn't care what's in it. Then drag the
original title placeholder off the edge of the slide where it won't show
during the presentation and remove the comma. If you have a lot of
classmates, you may want to do this anyway and just put the last name -- or
something equally short -- in the title placeholder so as to take up less
link space in general.

To create the autorun CD, see Make an AutoRun CD
http://www.pptfaq.com/FAQ00037.htm If you have PPT 2003, you're in luck,
because all you have to do is File|Package for CD, package to a folder, then
burn the contents of the folder (not the folder itself) to the CD.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/
PPTLive! Sept 17-20, 2006 http://www.pptlive.com


Tom Harrelson said:
Hi, Echo:
I use Powerpoint a couple of times a year to make simple slide
presentations. I know how to insert a picture but not a hyperlink.
What I want to do is burn a CD and give it to a user. When he opens the
CD
he will see a list of all classmates names. When he clicks on a specific
classmate's name he will have a choice of looking at contact info, or a
bio,
or a slide show of pictures of the classmate, etc., by simplying clicking
on
the menu. Are there any simple tools or templates or software that will
let
me construct such a CD?
Thanks,
Tom

Echo S said:
Hi, Tom.

I responded to you over in office.misc (general questions) --

Many people use PowerPoint for this kind of thing. You'd want to make
sure
the user has a way to navigate the presentation (hyperlinks/action
settings)
and then use Slide Show|Set Up Show to put it in kiosk mode.


Autorun CD info for PPT is at http://www.pptfaq.com/FAQ00037.htm

If you have specific questions, ask them in the PowerPoint group.


Do you have specific questions? I guess I'm just not sure where to begin,
so
you'll have to help us help you. What exactly is it you need to know --
or
think you need to know? Have you ever used PowerPoint at all? Do you know
how to insert a hyperlink? Do you know how to insert a picture?

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/
PPTLive! Sept 17-20, 2006 http://www.pptlive.com


I want to create a CD that lists each classmate with contact info, their
biography and related pictures. Preferably the viewer could click on a
classmate's name and drill down to the related info and pictures. I
would
then have the CD duplicated for all classmates. Any suggestions re
how
to
do with any or all MS Offiuce products or do you know of any good
(cheap)
software that I could use to accomplish the task? I am not a computer
genius
so I need it somewhat simple.
Thanks,
Tom
Click to expand...
Click to expand...
Click to expand...
 
Thanks, Steve. I will explore the possibility.

Steve Rindsberg said:
Part of it, not the whole thing. It'd let you create a single PPT slide with
"placeholders" on it that indicate where you want pictures, names, addresses and so
on. You could then keep all the actual info in an Excel file and let the addin
automatically make a slide for each classmate, based on the info in the excel file.

It doesn't help with making CDs or creating the index, but there's a macro on
http://www.pptfaq.com that will create an index slide, I'm pretty sure.


And can a simpleton like me use it

-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
Click to expand...
 
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