Check for Multiple Instances of a Contact

  • Thread starter Thread starter Lynn
  • Start date Start date
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Lynn

Some of my contacts appear in the GAL as well as in my own Contact folders
(with a different email address). When I Check Name, I would like Outlook to
let me know that there are multiple addresses for that person & give me the
option to pick the one I want to use. Is this possible? How?
Thanks,
Lynn
 
Some of my contacts appear in the GAL as well as in my own Contact folders
(with a different email address). When I Check Name, I would like Outlook
to
let me know that there are multiple addresses for that person & give me the
option to pick the one I want to use. Is this possible? How?
Click to expand...

Not possible. Outlook's Check Names function is fairly unintelligent. It
will scan the folders you've enabled as address books in the order you specify
and then resolve against the first occurrence of the name you've entered.
Once it resolves the name, it stops looking.
 
Not the way autoresolution works. It stops searching after it find the first
match. You'd need to search your Contact Folders using one of Outlook's more
robust search features.
 
Thanks Russ. What robust search features are you referring to? Find? I want
to be able to do this while addressing a message. Ideally search shared
contacts as well as my own.

Russ Valentine said:
Not the way autoresolution works. It stops searching after it find the first
match. You'd need to search your Contact Folders using one of Outlook's more
robust search features.
--
Russ Valentine
[MVP-Outlook]
Lynn said:
Some of my contacts appear in the GAL as well as in my own Contact folders
(with a different email address). When I Check Name, I would like Outlook
to
let me know that there are multiple addresses for that person & give me
the
option to pick the one I want to use. Is this possible? How?
Thanks,
Lynn
Click to expand...
Click to expand...
 
Outlook forces you to do things its way, not the way you want. (Does that
surprise you?) If you try to search for recipients after you start a new
message, then you confine yourself to the Outlook Address Book interface--a
horrible, featureless utility no one would ever want to use. It is the same
interface that was released with Outlook 97 and has undergone no development
or enhancements since then.
Outlook developers have spent all their time improving the search features
for the Contacts Folders: Find, Advanced Find and the more recent Instant
Search (which rocks when it works). That of course forces you to find/select
your recipient first, then start the message to the recipient.
The good news is that Outlook's autocompletion feature largely obviates the
need for either approach. Once you populate a robust autocompletion cache,
you'll almost never need to search for a recipient again. Now if only they
could get autocompletion to work reliably instead of losing track of its
cache every few months, Outlook might become a program people would actually
want to use.
--
Russ Valentine
[MVP-Outlook]
Lynn said:
Thanks Russ. What robust search features are you referring to? Find? I
want
to be able to do this while addressing a message. Ideally search shared
contacts as well as my own.

Russ Valentine said:
Not the way autoresolution works. It stops searching after it find the
first
match. You'd need to search your Contact Folders using one of Outlook's
more
robust search features.
--
Russ Valentine
[MVP-Outlook]
Lynn said:
Some of my contacts appear in the GAL as well as in my own Contact
folders
(with a different email address). When I Check Name, I would like
Outlook
to
let me know that there are multiple addresses for that person & give me
the
option to pick the one I want to use. Is this possible? How?
Thanks,
Lynn
Click to expand...
Click to expand...
Click to expand...
 
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