category email addresses to distribution list

[Jack Folliard]

Is there a way to automatically load email addresses of the same category
into a single email distribution list? I have about 120 contacts all with
the same category name and want to set them up in a distribution list for
group emailing. I'm hoping to avoid having to individually select their
names when building the distribution list.

thanks.

Jack

 

[Russ Valentine [MVP-Outlook]]

There is a way, but not really much need to do so since your Categories can
function as a DL and are far more reliable.
Use a By Category view of your Contacts Folder. Click on the Category Header

Actions > New Message to Contact...

You've done the same thing as a DL would do. And you can update your
Contacts. With DL's, if you update the Contact, the DL won't reflect the
changes.

 

[Nikki Peterson [MVP - Outlook]]

You don't need to build a distribution list if you already
have them in categories.

Open Outlook
Select your Contacts folder
Select the VIEW menu
Select BY CATEGORY view
Highlight the header of the category(s) you want to send
mail to
Then select the ACTIONS menu
Select NEW MESSAGE TO CONTACT

Outlook will open a new message and address it to
everyone in the selected category(s).

--
Nikki Peterson [MVP - Outlook]

Is there a way to automatically load email addresses of the same category
into a single email distribution list? I have about 120 contacts all with
the same category name and want to set them up in a distribution list for
group emailing. I'm hoping to avoid having to individually select their
names when building the distribution list.

thanks.

Jack

 

[Jack Folliard]

thanks but that puts all the names into the "To:" section - can they be put
into the "BCC" section automatically?

Jack

There is a way, but not really much need to do so since your Categories can
function as a DL and are far more reliable.
Use a By Category view of your Contacts Folder. Click on the Category Header

Actions > New Message to Contact...

You've done the same thing as a DL would do. And you can update your
Contacts. With DL's, if you update the Contact, the DL won't reflect the
changes.
--
Russ Valentine
[MVP-Outlook]

Is there a way to automatically load email addresses of the same category
into a single email distribution list? I have about 120 contacts all with
the same category name and want to set them up in a distribution list for
group emailing. I'm hoping to avoid having to individually select their
names when building the distribution list.

thanks.

Jack

 

[Russ Valentine [MVP-Outlook]]

No, but cut and paste to another field is not very difficult.
--
Russ Valentine
[MVP-Outlook]

thanks but that puts all the names into the "To:" section - can they be put
into the "BCC" section automatically?

Jack

There is a way, but not really much need to do so since your Categories can
function as a DL and are far more reliable.
Use a By Category view of your Contacts Folder. Click on the Category Header

Actions > New Message to Contact...

You've done the same thing as a DL would do. And you can update your
Contacts. With DL's, if you update the Contact, the DL won't reflect the
changes.
--
Russ Valentine
[MVP-Outlook]

Is there a way to automatically load email addresses of the same category
into a single email distribution list? I have about 120 contacts all with
the same category name and want to set them up in a distribution list for
group emailing. I'm hoping to avoid having to individually select their
names when building the distribution list.

thanks.

Jack

 

[Guy Lapierre]

It you initiate a mail merge it will send them individually for the whole
group.

--
Guy Lapierre
www.forefrontbusinesssolutions.com

thanks but that puts all the names into the "To:" section - can they be put
into the "BCC" section automatically?

Jack

There is a way, but not really much need to do so since your Categories can
function as a DL and are far more reliable.
Use a By Category view of your Contacts Folder. Click on the Category Header

Actions > New Message to Contact...

You've done the same thing as a DL would do. And you can update your
Contacts. With DL's, if you update the Contact, the DL won't reflect the
changes.
--
Russ Valentine
[MVP-Outlook]

Is there a way to automatically load email addresses of the same category
into a single email distribution list? I have about 120 contacts all with
the same category name and want to set them up in a distribution list for
group emailing. I'm hoping to avoid having to individually select their
names when building the distribution list.

thanks.

Jack

 

[Jack Folliard]

thanks - I'll try that

It you initiate a mail merge it will send them individually for the whole
group.

--
Guy Lapierre
www.forefrontbusinesssolutions.com

thanks but that puts all the names into the "To:" section - can they be put
into the "BCC" section automatically?

Jack

There is a way, but not really much need to do so since your

Categories
can

function as a DL and are far more reliable.
Use a By Category view of your Contacts Folder. Click on the Category Header
Actions > New Message to Contact...
You've done the same thing as a DL would do. And you can update your
Contacts. With DL's, if you update the Contact, the DL won't reflect the
changes.
--
Russ Valentine
[MVP-Outlook]
Is there a way to automatically load email addresses of the same category
into a single email distribution list? I have about 120 contacts

all
with

the same category name and want to set them up in a distribution

list
for

group emailing. I'm hoping to avoid having to individually select their
names when building the distribution list.

thanks.

Jack