Open Outlook 2003.
Click on Inbox.
Do "CNTL N" (to open a blank email.)
Click on "To" (to bring up the pop up for selecting receipients)
(and yes, my subfolders are enabled as email address books.)
From here, I want to send an email to say 3 persons whose names I may not
recall or know, and will need to search through my contact sub-folders in
order to locate them.
To find receipient #1, I would normally need to navigate through my
contact
folder like this:
contact -> customers -> New York (and then pick from all my new york
clients.)
To find receipient #2, I may need to do this:
contact -> trades -> painters (and then pick the name of a painter).
Similarly for the third receipient.
Unfortunately the "Select Names" pop up window does not present the
contact
folders in hierarchy structure.
It also does not give user a sorted view of the folders, which for
instacne
would allow me to zeroed in on "painters" quickly if I want to locate all
my
painter contacts.
To appreciate the problem, please recall I do have many subfolders several
levels deep, so it would not be practical to just browse through the names
of
the subfolders (100's of them) if they are not presented to user in some
logical order (such as "original hierarchy", or "sorted'.)
I am hoping that someone out there has a solution that provide any or all
of
these capabilities:
(i) ability to get the "Select Names" pop up to present contact
subfolders
in collapsible hierarch order;
(ii) ability to get the "Select Names" pop up to present contact
subfolders
in sorted order;
(iii) ability to toggle the "email address book" setting for a subfolder
and
all subfolders beneath it with one click;
(iv) ability to accumulate recipient names for a new email as these
receipients are identified by (A) clicking on the contact entry for the
receipient in a contact subfolder; and (B) finding the receipient using
the
"Advanced Find" facility.
David
Russ Valentine said:
No. There aren't "several ways" to gain access to the New Message to
Contact
command, and none of them will invoke the Check name dialog.
Why don't you start by telling us the steps you are using. Include
information on how you have configured the Outlook Address Book and
whether
you have enabled your subfolders as email address books.
--
Russ Valentine
[MVP-Outlook]
There are several ways to gain access to "Actions - New Message", doing
which
will cause a screen to be popped up for one to compose an email.
Regardless of how the screen for composing email has popped up,
whatI am trying to accomplish is to be able to search for and bring up
an
arbitrary contact (or contacts), and send this contact an email.
The "To" button on the email composing screen will spawn a new pop up
for
one to select email receipients.
But I don't see the complete contact folder and subfolders presented in
the
pop up.
Hence I am not able to navigate to the desired folder, and can't locate
the
desired contact.
I am aware that I can always find the contact first by search through
the
"folder list" . However, that is not what I wish to do.
Hope this is not too confusing.
David
:
I don't understand.
Actions > New Message to Contact can only be launched from the Contact
Folder after you have already selected the recipient. Otherwise it is
grayed
out.
You must be using some other step. Clarify what you're really doing.
--
Russ Valentine
[MVP-Outlook]
Hi,
I have several levels of subfolders under my main contact folder.
I want to send an email to a contact by doing:
Action -> New Message to contact.
and then select the receipient.
A pop up appears, saying "Select Names":
From this pop up, I am not able to navigate through my contact
sub-folder
structure and locate the contact(s) to whom I want to write an
email.
I am using Office 2003 and Window XP, desktop version.
Does anyone have a solution? Thanks.
David
