cancelling appointments instead of deleting them in a resource calendar

  • Thread starter Thread starter Tim Irelan via OfficeKB.com
  • Start date Start date
T

Tim Irelan via OfficeKB.com

When I cancel a meeting for which a resource has been booked. That
appointment remains in the resource's calendar with "Canceled:" tacked on it in the subject. I want the appointment to be automatically deleted in the resource calendar instead of having the appointment remain in the calendar marked as cancelled. I'm using Exchange 2000 (SP3) and Outlook 2003. It does delete the appointment in my calendar. I cannot find anyway to do this. Microsoft has done so much to allow one to schedule and manage resources automatically it seems this would be the final step. Please let me know if this is possible.
 
Are you cancelling or deleting the event in the resource calendar?

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After furious head scratching, Tim Irelan via OfficeKB.com asked:

| When I cancel a meeting for which a resource has been booked. That
| appointment remains in the resource's calendar with "Canceled:"
| tacked on it in the subject. I want the appointment to be
| automatically deleted in the resource calendar instead of having the
| appointment remain in the calendar marked as cancelled. I'm using
| Exchange 2000 (SP3) and Outlook 2003. It does delete the appointment
| in my calendar. I cannot find anyway to do this. Microsoft has done
| so much to allow one to schedule and manage resources automatically
| it seems this would be the final step. Please let me know if this is
| possible.
 
I am cancelling the appointment in the Meeting planners calendar. When I click on "cancel Meeting" it asks me if I want to "send cancellation and delete meeting". I click "OK" and the window closes. Then I click the "Send" button. Instead of deleting the meeting from the resource calendar, it marks it as "cancelled" and changes the time to free. I'd like it to automatically delete the meeting in the resource calendar instead of marking it as "free" and leaving it there.
 
Select the X to delete the meeting. It's a button on the toolbar. You could
also right-click on the appointment you wish to delete.
 
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